HRIS Manager

3 weeks ago

Indianapolis, United States Heritage Environmental Services Full time
Job DescriptionJob Description

Primary Purpose

HRIS Program Manager is a hands-on and versatile position responsible for working with the HR Operations Team to support and maintain the company's HRIS platform and associated systems, ensuring data accuracy and security. Accountabilities include collaborating with Human Resources end users and technical resources to resolve business and system issues, and design/implement process improvements. The position will define and document requirements, design new processes and report. This role will ensure projects are managed using methodology and delivered by established timelines.

Essential Functions and Responsibilities

System Management

  • Ensures Health & Safety is the number one goal by following policies, processes, and acting in a safe manner at all times.
  • Lead and collaborate with HR Operations team to implement, maintain and support of HR system.
  • Oversee and assist in setting up and maintaining system configuration and tables for all modules, including but not limited to core, payroll, tax, time and attendance, talent management, recruitment and onboarding.
  • Ensure the accuracy, security, and confidentiality of HR data within our HR system, implementing data validation and quality control measures.
  • Oversee integrations between HRIS and all other required systems, Financial, IT and various vendors, ensuring secure and efficient movement of data between associated systems, ensuring seamless data flow, reporting, and accuracy.
  • Manage and analyze all HR system releases by understanding the impact of changes on the system, integrations, HR and business operations, making and testing necessary adjustments, and ensuring the changes are effectively communicated and managed to those impacted.
  • Provide Tier 2 and Tier 3 support for system issues, escalating to appropriate internal or external partners as needed.
  • Ensure HRIS compliance with federal and state regulations, data security and privacy requirements.

Process Optimization

  • Research new functionality delivered by system vendors, understand the impact on the company's process, and decides how to set it up in the system.
  • Works with HR Business Partners, HR Operations Team and IT to identify process improvements and define workflows that simplify processes, reduce manual work, and maximize technological capabilities.
  • Document system requirements for implementation and optimization efforts.
  • Socializes, and implements agreed upon process and system improvements.

Project Management

  • Manages system aspects of company projects, including acquisitions, mergers, and divestitures.
  • Utilizes a consistent methodology to plan, execute and deliver projects, including establishing scope, goals, resource requirements, deliverables, and schedules.
  • Ensures timelines are being met by influencing partners for information and data and escalating issues to leadership when necessary.
  • In conjunction with business partners, develop and execute communication plans and materials.
  • Monitors and reports on project progress
  • Records, analyzes, and reports on project metrics for team.

Our organization believes that each employee makes a significant contribution to our success. That contribution should not be limited by the assigned responsibilities. Therefore, this position description is designed to outline primary duties, qualifications, and job scope, but not limit the incumbent nor the company to just the work identified. We expect that each employee will offer his/her services wherever and whenever necessary to ensure the success of our endeavors.

Education: Bachelor's degree in related business or computer science discipline required.


Experience: Minimum five (5) years proven experience in HRIS implementation and/or administration, specifically working with UKG required. Applicable experience in HR, Payroll, Time, and Scheduling module. Minimum two (2) years of experience in project management required. Certifications in UKG/Kronos are highly preferred.


Knowledge and Abilities: Exceptional capabilities using MS Office including Excel, Word, PowerPoint, Outlook, and Teams. Strong understanding of HR and business processes. Knowledge of data privacy and compliance regulations. Exceptional analytical and qualitative skills. Solid consultation skills and the ability to seek out information. Creative thinking and problem solving. Effective communication, collaboration, and stakeholder management skills. Self-motivation and initiative in unfamiliar or ambiguous circumstances. Effective presentation skills, including sharing knowledge and expertise in a complex business environment. Ability to maintain confidentiality and the highest degree of integrity.


A post offer drug screen will be required.

EEO including disability/veteran


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