Office Coordinator

4 weeks ago

Dallas, United States Buzzclan Full time
Job DescriptionJob Description

Job Title: Office Coordinator

Job Location: Dallas TX, (onsite )

Job Tenure: Full Time

Job Description: We are seeking an organized and efficient Office Coordinator to manage the administrative needs of our C-level executives and support the smooth operation of our office environment. The Office Coordinator will play a pivotal role in managing calendars, coordinating travel plans, organizing events, and providing general administrative support.

Responsibilities:

  1. Manage the calendars and schedules of C-level executives, including scheduling appointments, meetings, and conference calls.
  2. Coordinate travel arrangements for executives, including booking flights, hotels, transportation, and preparing itineraries.
  3. Organize and coordinate meetings, conferences, and events, including venue selection, catering, and logistics.
  4. Handle incoming and outgoing communications on behalf of executives, including phone calls, emails, and correspondence.
  5. Assist in preparing reports, presentations, and documents for internal and external meetings.
  6. Maintain confidentiality and discretion in handling sensitive information and communications.
  7. Manage office supplies and equipment inventory, ensuring adequate stock levels and timely replenishment.
  8. Assist in the onboarding process for new executives, including setting up workspaces and providing orientation.
  9. Handle administrative tasks, such as filing, photocopying, scanning, and faxing documents.
  10. Collaborate with other administrative staff to ensure efficient workflow and support team members as needed.
  11. Uphold office policies and procedures, ensuring compliance with company standards and regulations.
  12. Assist in special projects and initiatives as assigned by management.

Qualifications:

  1. High school diploma or equivalent; associate's or bachelor's degree preferred.
  2. Proven experience in an administrative role, preferably supporting C-level executives.
  3. Strong organizational and multitasking skills, with the ability to prioritize tasks and meet deadlines.
  4. Excellent communication and interpersonal skills, with a customer service-oriented approach.
  5. Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and office equipment.
  6. Attention to detail and accuracy in handling administrative tasks and documentation.
  7. Ability to work independently and collaboratively in a fast-paced environment.
  8. Professional demeanor and positive attitude, with a willingness to learn and adapt to new challenges.
  9. Familiarity with office management software and tools is a plus.

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