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Assistant, Administrative

3 months ago

North Brunswick, United States USPL NUTRITIONALS LLC Full time
Job DescriptionJob Description

Date

11/2018

Location

1300 Airport Road, North Brunswick NJ

Title

Assistant, Administrative

Department

Finance

Reports to

Director, Finance and Planning

FLSA (Exempt or Non-Exempt

Non-Exempt

Role Overview

The Administrative Assistant performs critical administrative work for associates and provides direct support to the site leadership team. This role is responsible for developing and maintaining schedules and assisting with administrative tasks related to answering phones, customer service, and a variety of activities to support local site operations. These activities include maintaining all physical documents and records at the location, planning, and supporting associate and community events, and distributing work items

Areas of Responsibility

  • Performing professional level tasks that are sensitive in nature, requiring independent judgment, initiative, and tact.
  • Preparing presentations for internal and external audiences, under general direction.
  • Answering the front desk phone, greeting visitors, accepting incoming and outgoing mail.
  • Prepare shipments.
  • Filing, copying, and scanning current documents.
  • Various projects in Microsoft Excel.
  • Scheduling and organizing meetings and conferences.
  • Organizing and maintaining necessary confidential files and records.
  • Working independently with only general guidance on a variety of special projects.
  • Ensures full compliance with Company Safety policies, procedures, GMP’s, Ethical Business Practice, and SOPs at all times.
  • Other duties as assigned.

Other Responsibilities Including Safety:

  • N/A

Requirements

Education & Qualification:

  • Bachelor’s Degree

Certifications, Licenses, Credentials:

  • N/A

Skills & Ability

  • Ability to be self-motivated, process oriented and customer focused
  • Professional demeanor/ ability to interact with internal/ external customers in a positive and professional manner
  • Must have excellent communication, organizational and interpersonal skills
  • Strong written and verbal communication skills/ ability to interact effectively with inside/ outside people through correspondence or phone
  • Excellent clerical and typing skills
  • Advanced software skills (PowerPoint, Excel, Word)
  • Ability to multi-task and prioritize within a fast-paced environment
  • Team player/ willingness to participate in “task teams” to get projects accomplished
  • Ability to prioritize and multitask
  • Requires the ability to research and resolve problems through interaction with companywide personnel and be able to work independently and exercise sound business judgment
  • Strong verbal and organizational and interpersonal skills to work in a multi-cultural setting
  • Flexible and adaptive, able to work efficiently and comfortably in a changing environment with deadline pressures
  • Ability to work under pressure and meet tight timelines
  • Must be willing to work overtime as needed

Physical Requirements (lifting, etc.):

  • N/A

Work Environment (Office, Warehouse, temperature extremes, etc.):

  • Ability to navigate office, lab, and/or plant floor working environments.
  • Standard office environment without unpleasant or hazardous conditions. Physical demands involved in office work such as the ability to talk, hear, use hands to handle and feel; work on a computer up to 7 hours a day; close vision required for computer usage.
  • Must have the ability to wear applicable personal protective equipment utilized at this site, including safety glasses/goggles, hairnets, lab coats and safety shoes if needed.