Office Coordinator

4 weeks ago

Bodega Bay, United States ThirdLove Full time
Job DescriptionJob Description

Who We Are

ThirdLove disrupted the lingerie industry by empowering women to find their perfect fit online with our innovative Fitting Room® quiz and is one of the original brands to operate 100% direct-to-consumer. All design and R&D is done in-house, and our extensive and complex supply chain is fully managed by our team. Inclusivity is at the core of who we are and how we serve our customers and build our teams.

Traditionally, women were given a choice between two options when it came to their bras and underwear: Be sexy, or be comfortable. Our Cofounders: Dave Spector, Heidi Zak, and Ra'el Cohen, thought that was outdated too — so, in 2013, they created ThirdLove — a third, better option, which doesn't force us to choose between being sexy or comfortable.

What Our Team Embodies

Our culture is collaborative, fast-paced, and data-driven, and we were most recently recognized with the Great Place to Work certification. This recognition is given to a very small percentage of companies who apply for it and determined by employees' real-time reports of their company culture. Earning this designation demonstrates to us that our team at ThirdLove is inspired by our mission, engaged in their everyday work, and enjoy partnering with our teammates and customers. If you want to impact millions of people, find your fit, and propel your career forward, we'd love to hear from you.

What We Are Looking For

The Office Coordinator is responsible for overseeing the daily operations of the office, ensuring a smooth workflow, and maintaining a productive and efficient environment. This role includes administrative support, coordination of office activities, and providing assistance to management and staff.

What You Will Own And How You Will Make A Difference

  1. Administrative Support: Handle incoming and outgoing correspondence, maintain and update office records, prepare and edit documents, and schedule meetings and travel arrangements.
  2. Office Management: Ensure the office is well-maintained and organized, manage office budgets and expenses, oversee office equipment maintenance, and implement office policies and procedures.
  3. Coordination and Communication: Serve as the main point of contact for stakeholders, facilitate communication between departments, and organize company events and meetings.
  4. Support to Management: Assist senior management with administrative tasks, prepare agendas and meeting notes, and conduct research for reports and presentations.
  5. Human Resources Support: Assist with onboarding new employees, coordinate training sessions, support new hire equipment setup, and maintain personnel records.
  6. Event Support: Assisting in the planning, coordination, and execution of company events, retail events, meetings, and conferences, including logistics, scheduling, vendor coordination, and post-event evaluation.
  7. Wholesale Support: Supporting the wholesale team with shipment logistics, including coordinating and tracking shipments, preparing shipping documents, and communicating with carriers and clients to ensure timely and accurate delivery.

Who You Are

  • Administration or related field preferred.
  • Experience: Proven experience as an office coordinator or in a similar administrative role, with experience in managing office operations and coordinating tasks.
  • Skills: Excellent organizational and multitasking abilities, strong verbal and written communication skills, proficiency in Google Suites and Microsoft; ability to maintain confidentiality, and strong problem-solving skills with attention to detail.
  • Attributes: Professional demeanor and positive attitude, ability to work independently and as part of a team, and adaptability with a willingness to learn.

You Have

  • DEFY CONVENTIONS: Stay curious and courageous. Take risks to drive innovation.
  • EVERYDAY IS A NEW DAY: Be adaptable and resilient. Approach new situations with a positive mindset.
  • MAKE IT HAPPEN: Take ownership and act with urgency. Execute with grit and focus.
  • PUT CUSTOMERS FIRST: Listen with empathy and communicate clearly, always with a customer focus.
  • WE'RE STRONGER TOGETHER: Efficiently cross-functionally collaborate & champion diversity, equity, and inclusion.

ThirdLove Offers You

  • Competitive salary + equity
  • Medical/Dental/Vision insurance
  • Paid parental leave
  • Flex time off
  • Discounted and free products

Diversity

ThirdLove is an equal opportunity employer and values diversity at the company. We do not discriminate on the basis of race, religion, color, national origin, gender, gender identity or expression, sexual orientation, age, genetics, marital status, veteran status, or disability status.

ThirdLove is an E-Verify employer and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. For more information please visit E-Verify.

Pay range is $25-$28 per hour at 40 hours per week

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