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Entry Level Personal Assistant

2 months ago

Jersey City, United States This Is Voice Full time
Job DescriptionJob DescriptionDescriptionExciting Opportunity: Join Our Team as a        Entry Level Personal Assistant    


Position:   Entry Level Personal Assistant  
Company: This Is Voice
Location: New Jersey, City
Salary: $37,890 to $43,560 per month
Schedule: 8 hours per day, Monday to Friday


How to Apply: Submit your resume through this platform to be considered.


Job Description:

      This Is Voice is looking for a motivated and organized Entry Level Personal Assistant to provide administrative support to company executives and managers. This is an excellent opportunity for someone seeking to develop their career in an office environment while learning from experienced professionals. 
Key Responsibilities
  • Provide daily administrative support to executives, including scheduling meetings, managing calendars, and making travel arrangements.
  • Assist with email management by organizing and responding to emails as directed.
  • Handle confidential information with discretion and professionalism.
  • Prepare reports, documents, and presentations as requested by the executive team.
  • Organize and maintain files, records, and other documentation.
  • Run errands and assist with personal tasks as needed by executives.
  • Coordinate and assist with internal and external communication between departments and clients.
  • Attend meetings and take notes, preparing summaries and follow-up action items.
  • Assist with special projects, ensuring deadlines are met and tasks are completed efficiently.
  • Manage office supplies and equipment, ensuring they are available when needed.


Skills, Knowledge and Expertise
  • High school diploma or equivalent; college degree in Business Administration or related field is a plus.
  • Strong organizational and time-management skills.
  • Excellent verbal and written communication skills.
  • Proficiency in MS Office (Word, Excel, PowerPoint).
  • Ability to handle multiple tasks and prioritize effectively in a fast-paced environment.
  • High level of discretion and confidentiality.
  • A proactive and resourceful attitude, with the ability to anticipate the needs of executives.
  • Willingness to learn and grow within the company.


Benefits
  • Competitive salary commensurate with experience.
  • Comprehensive healthcare benefits package.
  • Retirement savings plan with company match.
  • Paid vacation and holidays.
  • Opportunities for professional growth and development.