Receptionist/Staff Assistant

1 month ago


Owings, United States Kelly Generator & Equipment Full time
Job DescriptionJob Description

Are you friendly and approachable? Do you enjoy working independently while collaborating with others? We are hiring for a Receptionist/Staff Assistant for our Maryland office.

Responsibilities:

  • Maintain professional disposition & appearance.
  • Greet visitors entering the facility.
  • Answer phones, screen and direct calls, taking/relaying messages.
  • Monitor visitor access and maintain security awareness.
  • Provide general administrative/clerical support to all departments as necessary.
  • Receive mail, sort and deliver to appropriate people for distribution.
  • Organize conference rooms, meeting rooms, bookings and office events.
  • Maintain Keyless Entry System.
  • Monitor and maintain office equipment.
  • Coordinate the maintenance and repair of office equipment.
  • Monitor and control supply inventory.
  • Update clerical and administrative procedures for Reception position as necessary.
  • Maintain Reception area for a professional appearance.
  • Maintain Phone System.
  • Assist Office Manager with event coordination and team building activities
  • Assisting in Marketing duties and distribute emails accordingly.
  • Request for Quotes (RFQ’s)
  • Other duties as assigned.

Requirements:

  • Proficient in Microsoft Office Suite (Word, Excel, Outlook)
  • Excellent verbal and written communication skills
  • Strong customer service skills and professional demeanor
  • Strong organizational and time management skills
  • Ability to prioritize tasks and work independently
  • Attention to detail and accuracy

Education/Experience:

  • High school diploma or equivalent
  • 1-3 years experience in a receptionist or administrative role

Physical Requirements:

  • Prolonged periods of sitting at a desk and working on a computer
  • Must be able to lift 30 pounds at a time.


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