Administrative Assistant

2 weeks ago

Charlottesville, United States East Point Energy Full time
Job DescriptionJob DescriptionSalary:

About Us:

 

East Point Energy is a development firm focused on the origination, construction, and operation of energy storage projects. Our team is currently developing gigawatts of energy storage projects throughout the country, helping to transform the grid into a renewable, resilient, and affordable system for generations to come. East Point is a wholly owned subsidiary of Equinor, a broad international energy company committed to long-term value creation in a low-carbon future.

 

East Point’s nimble team is comprised of hard-working, strategic problem solvers who are passionate about sustainability. We are technology and contractor agnostic, allowing us to find the best solution for each project. The firm’s executive team founded East Point in 2018, bringing decades of combined energy development experience and over 1.8 gigawatts of solar, wind, and energy storage projects currently in operation across the United States. Success for East Point is measured by delivering affordable energy storage solutions that benefit the grid, communities, and our environment.

 

East Point is committed to cultivating and preserving a culture of inclusion and connectedness. We hire great people from a wide variety of backgrounds, not just because it’s the right thing to do, but because it makes our company stronger. Studies have shown that women and people of color are less likely to apply for a job unless they feel they are fully qualified in every way. We also know that sometimes the best candidates do not check every box. If you are interested in learning more, we would love to hear from you.


Title: Administrative Assistant

The Administrative Assistant will perform office support duties and facilitate office productivity.  The position will report directly to the VP of Talent & Administration, also working closely with the company’s Marketing & Office Manager, as well as cross-departmentally throughout the company.

 

Roles & Responsibilities:

  • Manage incoming and outgoing mail
  • Answering main phoneline and routing calls
  • Coordination with and greeting of office visitors
  • Support of office systems such as phones, copier, IT hardware, and AV in conference rooms
  • Support of relationship with landlord and office logistics such as janitorial staff, repairs or improvements to the office space, etc.
  • Support around hospitality for visitors and company events
  • Coordinate travel for team, including conference preparation
  • Scheduling and other administrative support for leadership
  • Supporting the requirements of and interfacing with East Point’s parent company
  • Manage and coordinate background checks for vendors and landowners
  • Assist development and legal teams by managing administrative activities, including, but not limited to: recording options, coordinating and tracking option renewal, setting up title assessment workbooks, land prospecting, and group mailings
  • Support of the HR recruiting and onboarding process
  • Maintenance and tracking of items in HR IT platforms
  • Support of the company’s training program, including tracking completion of required trainings, and supporting with the scheduling of trainings
  • Special projects as assigned

 

Skills:

  • Ability to work in a fast-paced environment and manage a diverse workload
  • Strong organizational and task management skills
  • Ability to effectively engage with all team members, as well as with outside parties
  • Proficiency with Microsoft products (Word, Excel, PowerPoint, OneNote, Teams, Outlook, etc.)
  • Experience using a CRM platform like Salesforce.com, a plus
  • Acting Notary Public, a plus

 

Characteristics of an ideal candidate:

  • Passion for energy development and the environment
  • Creative problem-solving ability and solutions-oriented mindset
  • Self-starter with a desire to succeed and a focus on creating value
  • Team player and leader, proactive attitude
  • Organized, attention to detail
  • Comfortable with a fast-paced, rapidly changing environment
  • Ability to make informed decisions quickly and a bias for action
  • Integrity and accountability

 

Education & Experience:

  • 4-year university degree, BS or BA or equivalent, relevant professional experience
  • Valid driver’s license

 

Travel & Time Commitment:

  • Limited travel related to supporting company events and functions
  • This is a full-time, non-exempt salaried position. Standard office hours for this position are from 8:30 AM – 5 PM EST

 

Benefits:

  • Health, Dental, & Vision Insurance
  • Short-Term & Long-Term Disability Coverage
  • Life Insurance
  • 401(k) & Employer Match
  • Parental Leave
  • Paid Time Off, Sick Leave, Holidays
  • Education, Parking, and Gym Membership Stipends

 

Location:

East Point Energy office in Charlottesville, VA

 

This job description is not inclusive of all requirements of the position. Employees will perform any other duties as may be required by their manager.

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