Executive Assistant

1 month ago

Charlottesville, United States Mind & Life Institute Full time

**Title**: Executive Assistant

**Reports to**: President

**Location**: Charlottesville, VA

**Schedule**: Monday - Friday, 9am - 5pm

**Status**: Full Time - Exempt (40-hour work week with full-time benefits)

**Compensation**: Salary range: $60,000 - $75,000

**Benefits**: Hybrid In-Person and Remote, Group Health and Dental Insurance, Short-Term and Long-Term Disability Insurance, Vision Insurance, 403(b) Plan, Profit-Sharing Plan, Paid Time Off, and Retreat Time Off

**Position Summary**:
Provides daily administrative support to the President and manages the office operations. Assists the President with prioritization and scheduling. Makes judgments and decisions on behalf of the President as needed. Provides support as needed to the Mind and Life team, including the Board of Directors and Steering Council.

Assists President:

- Assists the President with prioritization and time management, tracking and addressing multiple projects and issues at hand.
- Takes initiative to prepare correspondence, reports, and presentations.
- Manages the President’s calendar, including but not limited to activities, meetings, and travel schedule.
- Arranges all of the President’s travel in keeping with the President’s preferences and in alignment with the Mind and Life Travel Policy, demonstrating cost saving measures.
- Prepares the President’s expense reports including organizing receipts, documenting business purpose of expenses, and tracking all expenses for reimbursement.
- Maintains positive working relationships with all Mind & Life colleagues and the broader Mind & Life community.
- Coordinates Board of Directors and Steering Council meetings as well as other groups and meetings led by the President, taking minutes where appropriate.
- Guides the creation of the Board Book and other reports to the Board.
- Works with the Advancement Team as it relates to the President’s responsibilities and priorities related to fundraising and communications.
- Works with the Events and Programs Team as it relates to the President’s responsibilities and interests related to Mind and Life events.
- Tracks donor notes and keeps contact information updated in Salesforce as well as coordinating Moves Management with the Director of Advancement.
- Completes other tasks and assignments as requested by the President.

Supports office operations:

- Provides support to the Mind and Life team as needs, projects, and events arise, such as scheduling, creating agendas, and minute-taking for meetings.
- Support office operations to include, but not limited to:

- Maintaining a welcoming and functional physical office environment.
- Coordinating facilities-related needs, such as office supplies, communicating with janitorial staff, maintaining a list of key holders, etc.
- Customer service provision to in-person visitors and vendors.
- Provide local administrative support for IT as needed (new equipment, upgrades, or updates).

Maintains positive working relationships and participates in promoting positive culture with Mind & Life team and broader Mind & Life community.

**Qualifications**:

- Minimum of 3-5 years previous on-the-job experience at the level of executive assistant for senior management, C-Suite preferred.
- Preference for previous work experience for management consulting firm.
- 2-year associate degree or higher, or equivalent education and experience.
- Strong visual communication skills with ability to effectively interpret and condense information for presentation to an audience.
- Advanced proficiency in the use of office technology and operating systems, including Google Workspace and MS Office Suite (Word, Excel, PowerPoint).
- Strong communication skills (written and oral), with the ability to communicate with discretion and poise effectively and personably.
- Collaborative nature, with the ability to maintain strong and positive relationships with internal and external stakeholders.
- Team-oriented with an energetic and proactive attitude and approach.
- Successful track record in prioritization with keen judgment and problem-solving skills.
- Demonstrates excellent attention to detail marked by intentionality.
- Able to maintain strict confidentiality and discretion.
- Embodies personal qualities of integrity, kindheartedness, and credibility.
- High level of self-awareness and emotional intelligence.
- Multicultural awareness and appreciation of diversity.
- Strong commitment to the mission and values of the Mind & Life Institute.

**Additional Information**:

- Based in Charlottesville, Virginia.
- Mind & Life operates in a hybrid in-person and remote work environment.
- Three days in-office, two days remote.
- Position may include occasional domestic or international travel (a few times per year).
- All offers of employment are contingent upon clear results of a thorough background check.
- Mind & Life is an equal opportunity employer and is committed to equity, diversity, and inclusion, and follow

  • Executive Assistant

    1 month ago

    Charlottesville, United States Pinnacle Construction Full time

    Job DescriptionJob DescriptionThis position is located in Charlottesville, VA and is not remote. It requires in office presence Mon - Fri.Pinnacle Construction and Development Corp is seeking an experienced Executive Administrative Assistant to join our team in our Charlottesville office. The Executive Assistant is responsible for assisting with all aspects...

  • Executive Assistant, Senior

    4 days ago

    Charlottesville, United States University of Virginia Full time

    Provides professional administrative support to an Executive Leader for UVA Health System. + Provides administrative and secretarial support services to an Executive Leader of the Health System. + Processes correspondence and information received. + Manages the flow of information through letters memos filing systems faxe-mail and telephone. + Maintains...

  • Executive Assistant, Senior

    4 days ago

    Charlottesville, United States University of Virginia Full time

    Provides professional administrative support to an Executive Leader for UVA Health System. * Provides administrative and secretarial support services to an Executive Leader of the Health System. * Processes correspondence and information received. * Manages the flow of information through letters memos filing systems faxe-mail and telephone. * Maintains the...

  • Hospice RN Executive Director

    13 hours ago

    Charlottesville, United States Heartland Hospice Full time

    Our Company:  Heartland Hospice is a member of the Gentiva family - an industry leader in hospice, palliative, home health, and personal home care. Our place is by the side of those who need us, offering physical, spiritual and emotional support to patients and their families so they may make the most of every moment. We believe that better care for...

  • Executive Director

    4 days ago

    Charlottesville, United States CommuniCare Family of Companies Full time

    Executive Director of Long Term Health Care Facility / Nursing Home Administrator (LNHACompetitive salary plus annual bonus program and quarterly perks program!Since 1984, ommuniCare Family of Companies has been committed to delivering exceptional person-centered care as a national leader in post-acute care for those that are chronically ill or have complex...

  • Executive Director

    3 days ago

    Charlottesville, United States Cedars Healthcare Center Full time

    Cedars Healthcare Center - Executive Director of Long Term Health Care Facility / Nursing Home Administrator (LNHA Competitive salary plus annual bonus program and quarterly perks program! Since 1984, ommuniCare Family of Companies has been committed to delivering exceptional person-centered care as a national leader in post-acute care for those that are...

  • Executive Director

    3 days ago

    Charlottesville, United States Cedars Healthcare Center Full time

    Cedars Healthcare Center - Executive Director of Long Term Health Care Facility / Nursing Home Administrator (LNHACompetitive salary plus annual bonus program and quarterly perks program!Since 1984, ommuniCare Family of Companies has been committed to delivering exceptional person-centered care as a national leader in post-acute care for those that are...

  • Executive Director

    4 days ago

    Charlottesville, United States CommuniCare Family of Companies Full time

    Executive Director of Long Term Health Care Facility / Nursing Home Administrator (LNHA Competitive salary plus annual bonus program and quarterly perks program! Since 1984, ommuniCare Family of Companies has been committed to delivering exceptional person-centered care as a national leader in post-acute care for those that are chronically ill or have...

  • Restaurant Assistant Manager

    3 weeks ago

    Charlottesville, United States Potbelly Corporation Full time

    Leads and behaves according to Potbelly Values. Leads and develops people to execute outstanding product quality and customer service, build sales and control costs for each shift. Assistant Managers must exercise a great deal of judgment and discret Shift Leader, Restaurant Assistant Manager, Assistant Manager, Shift Lead, Restaurant, Associate

  • Assistant Director of Admissions

    4 days ago

    Charlottesville, Virginia, United States Miller School of Albemarle Full time

    Job Title: Assistant Director of Admissions Department: Admissions Department Reports To: Director of Admissions Employee Classification: Non-Exempt POSITION SUMMARY: As a key member of the Admissions team, the Assistant Director of Admissions will be responsible for communicating the value of a Miller School of Albemarle (MSA) education to...

  • Assistant Director

    1 month ago

    Charlottesville, United States University of Virginia Full time

    Academic Program Advisors serve as the frontline contacts for students and faculty. They assist in the administrative coordination and content development of an academic program, including graduate or undergraduate degree programs, or summer or January term sessions. They collaborate with other academic initiatives to integrate program activities. They...

  • Restaurant Assistant Manager

    4 days ago

    Charlottesville, United States Potbelly Sandwich Shop Full time

    Job Title: Assistant Manager Department/Function: Operations Location: Field, in Shop Reports to: General Manager Details: Full Time, Nonexempt Travel Requirements: Rarely GENERAL DESCRIPTION Leads and behaves according to Potbelly Values. Leads and develops people to execute outstanding product quality and customer service, build sales and control...

  • Assistant Store Manager

    2 days ago

    Charlottesville, United States Kroger Full time

    Pay based on experience. **Assistant Store Manager Position Summary**: Responsible for assisting with the overall day-to-day operations of the supermarket including continuous development of effective store associates to achieve desired sales and profit results. Assess daily the stores' ability to meet/exceed customer expectations for ease of shopping,...

  • Assistant Store Leader

    2 weeks ago

    Charlottesville, United States Kroger Full time $58,000

    Now Hiring in our Charlottesville market for Assistant Store Leaders.  Starting salary $58k and up with experience!   Position SummaryResponsible for assisting with the overall day-to-day operations of the store including continuous development of effective store associates to achieve desired sales and profit results. Assess daily the stores' ability...

  • Assistant Director of Social Media and Content

    1 day ago

    Charlottesville, United States University of Virginia Full time

    The University of Virginia Darden School of Business seeks a creative **Assistant Director of** **Social Media and Content Marketing **to join its Communication & Marketing team**. **The Assistant Director develops content for the Darden School of Business and oversees content distribution across the School’s social media channels and other digital...

  • Assistant Swim Team Coach

    1 month ago

    Charlottesville, United States The Boar's Head Resort Full time

    Some essential job functions include, but are not limited to: - Assist in planning practice drills. - Assist in preparing swim meet line-up. - Assist in preparing and keeping swimmer records. - Help to maintain meet entries, swimmer time boards and a list of swimmers who miss each meet. - Assist in preparing and posting motivational games and challenges on...

  • Assistant Swim Team Coach

    1 week ago

    Charlottesville, United States Boars Head Inn Full time

    Boar's Head Resort is now accepting applications for seasonal Assistant Swim Team Coaches to join our Sports Club team! As an Assistant Coach, you will be responsible for motivating children ages 3-17 years of age to participate in swim practice and compete on the Swim Team. Some essential job functions include, but are not limited to: * Assist in planning...

  • HR Assistant

    5 days ago

    Charlottesville, United States Park Properties Management Co Full time

    Park Properties Management Company is a growing residential and commercial property management company with properties throughout Virginia. Our mission is to build careers worth having, neighborhoods worth coming home to, experiences worth giving, and legacies worth leaving. We are professional, customer-centric, and driven to positively impact our...

  • Assistant Facility Manager

    3 days ago

    Charlottesville, United States Range Commercial Partners, Inc. Full time

    Job DescriptionJob DescriptionRange Commercial Partners, Inc. is hiring an Assistant Facility Manager in Charlottesville, VA!Range Commercial Partners was founded by seasoned experts in sales, leasing, property management, and development, who united around common goals and principles. Independently owned, we operate with open minds, no geographic...

  • Assistant Swim Team Coach

    2 weeks ago

    Charlottesville, United States The Boar's Head Resort Full time

    Job DescriptionJob DescriptionBoar's Head Resort is now accepting applications for seasonal Assistant Swim Team Coaches to join our Sports Club team! As an Assistant Coach, you will be responsible for motivating children ages 3-17 years of age to participate in swim practice and compete on the Swim Team. Some essential job functions include, but are not...