Executive Legal Assistant

2 months ago


Charlotte, United States PeopleSuite Talent Solutions Full time
Job DescriptionJob Description

Scope of Position


The Executive Legal Assistant position will work directly with one of the founding partners, assisting in day-to-day administrative tasks as outlined below.


Qualifications


  • Strong Communication Skills
  • Strong organizational, problem-solving, and analytical skills
  • Proven ability to handle multiple projects, prioritize, and meet deadlines
  • Meticulous attention to detail and quality of work product
  • Ability to uphold standards of complete discretion and confidentiality
  • Professional, personable, approachable, and courteous demeanor
  • Thorough knowledge and experience with DocuSign, Microsoft Word, Outlook, Excel, Internet Explorer and Adobe Acrobat, CARTA a bonus


Responsibilities


  • Assisting with entity formation and continued existence - Coordinate with Secretary of State offices on various filings
  • EIN and other IRS filings related to entities
  • Assist with finalizing the document for signatures and gathering signatures on DocuSign
  • Assist with various forms of corporate documents
  • Maintain board minute books and corporate stock record books
  • Tracking multiple corporate records including shareholder records
  • Word processing, transcribing dictation, drafting, and finalizing correspondence and documents
  • Maintain filing system including timely filing, opening, and closing of files
  • Prepare closing binders and post-closing work
  • Prepare real estate documents for corporate acquisitions or transactions
  • Make travel arrangements
  • Compile electronic document databases
  • Reserve conference rooms and schedule client conferences
  • Attorney time entry, client billing, travel, and expense reimbursement
  • Assist on special projects (in other practice areas)





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