Contract Coordinator

1 month ago

San Francisco, United States Harvest Technical Services, Inc. Full time
Job DescriptionJob Description

Job Overview:

  • The Contract Coordinator performs a wide range of duties to support contracting and procurement activities both for other team members and individually assigned responsibilities.
  • The position consists of 50% project administration and coordination for departmental staff, and 50% contract services and procurement duties.
  • Responsible for assisting in preparing, examining, and revising contracts that involve the purchase of services such as general contractors, architects, engineers and miscellaneous consultants while ensuring compliance within place Policy, Procedures and Protocols.


Responsibilities:

  • Coordinate assignments by defining objectives, priorities and deadlines unsupervised.
  • Administer and manage Task Order Contracts including extensions and Task Orders.
  • Assist in development of contracting and procurement documents.
  • Interfaces with various user groups in support of Request for Proposal/Invitation for Bid (RFP/IFB) including source selection evaluation criteria, cost estimate analysis, specifications, delivery schedules, reporting requirements, insurance, terms, conditions and funding.
  • Be proactive with vendors/consultants to ensure contract compliance, and various reporting requirements, invoices and supporting documents are completed in a timely manner.
  • Monitor Davis Bacon/Service Contract Act prevailing wage rates where applicable.
  • Perform close out of contracts, and finalizes outstanding contract issues, final invoices and vendor/consultant performance evaluations where needed.
  • Perform invoice preliminary review, validation and routing for contracting and procurement.
  • Track, file and maintain insurance certificates and preliminary notices.
  • Understand organizational Policy and Procedures and business practices to perform interrelated processing processes.
  • Assist contracting and procurement staff with issuance of documents for execution, solicitation assistance and backup per Department Policy and Procedures.
  • Interface with Associate Director of Contracting and Contracting Officers with respect to assigned contracting activities and keeps informed.


Desirable Skills:

  • Positive demeanor, team player with a cando attitude and a desire to help and learn new things.
  • Strong administrative and organizational skills, ability to work independently, strong followup skills, attention to detail, ability to prioritize time, manage multiple tasks concurrently and meet deadlines.
  • Strong communication skills both written and verbal.
  • Ability to represent the Trust professionally when interacting with guests, park visitors, Park Partners, and staff at all levels (entry level up to Chief level and Board of Directors).
  • Experience handling sensitive, confidential, and complex documents and information.
  • Demonstrated problemsolving skills and the interest and ability to learn new tasks quickly.
  • Strong computer skills utilizing MS Office Suite: Outlook, Word, Excel, PowerPoint, Teams, and an understanding of cloudbased document management systems.
  • Ability to keep information organized and confidential.
  • Computer literacy in word processing and spread sheets (MS Office).
  • The work requires adaptability/resilience, customer service focus, communication and followup skills, formal presentation skills, innovation, integrity, negotiation, coordination of work with others, decision making, excellence and business acumen.


The hiring range for this position is $35 to $45 per hour. The base pay actually offered will take into account internal equity, and may also vary depending on candidate's geographic region, job-related knowledge, skills, and experience amongst other factors.


Harvest Technical Services is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or any other federal, state, or local protected class.




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