Finance and Administration Manager

1 month ago

Somerville, United States RISE Robotics Full time
Job DescriptionJob Description

Founded in 2011 by graduates of MIT and RISD (Rhode Island School of Design), RISE™Robotics is a high-growth technology company backed by The Engine, a Touch Tech venture capital fund built by MIT, Greentown Labs, and Techstars. RISE™Robotics is leading the way to Zero Emission heavy machinery by providing the world’s most efficient and productive alternative to hydraulics. To support the growth and success of the RISE team and technology, we are looking for a Finance and Administration Manager.

Role & Opportunity
As a Finance and Administration Manager, you will wear multiple hats to support crucial financial, administrative, and HR operations for the organization. This role will be responsible for managing financial budgeting, reporting, and compliance, as well as payroll processes and employee benefits programs. Our ideal candidate will need to be nimble and willing to be exposed to many facets of our finance and accounting world This is a great opportunity for someone who wants to be exposed to the many sides of a dynamic, early stage startup and has a passion for working with people.

In This Role Your Will:

Finance:

  • Lead the month end close process, including review and reconciliation of general ledger accounts, corporate reporting, and financial review.
  • Provide financial reporting support, including the running of reports and designing and development of new reports.
  • Manage revenue recognition and project cost review for all RISE programs and projects.
  • Manage the Accounts Payable process; work with a bookkeeper to match and process supplier invoices with purchase orders and receipts.
  • Monitor cash flow and forecast liquidity needs.
  • Develop, implement, and monitor budgetary processes with guidance from the CFO.
  • Work with the CFO and budget owners to create annual budgets, forecast future financial performance, and analyze variances between actual and budgeted results.
  • Communicate monthly financial information and insights effectively to stakeholders, including senior management, board of directors, investors, and regulatory authorities, to support decision-making and foster transparency.
  • Manage tax planning and compliance activities to minimize tax liabilities while ensuring adherence to relevant tax laws and regulations.

Administration:

  • Assist in the onboarding process, preparing and managing new hire paperwork, and the setup of payroll and benefits, to ensure a positive experience for new employees.
  • Prepare administrative and HR-related documents, including non-disclosure agreements, employment contracts, offer letters, and termination paperwork.
  • Maintain and update employee records in the HRIS, Gusto, including benefits and payroll data, ensuring data accuracy and confidentiality.
  • Process semi-monthly payroll for all employees maintaining and updating payroll records as needed, ensuring compliance with federal, state, and local laws.
  • Coordinate and manage the annual benefits renewal process with a broker, overseeing the administration of all employee benefits programs including health insurance, retirement, and other company-provided benefits, ensuring compliance with all relevant regulations.

Requirements

  • Bachelor’s degree in Accounting or Business Administration
  • A minimum of two years of relevant work experience
  • Experience working in QuickBooks Online
  • Strong attention to detail and accuracy as well as problem-solving and critical thinking skills.
  • Effective organizational and time management skills with the ability to handle multiple tasks simultaneously.
  • Excellent communication (written and verbal) and interpersonal skills
  • Ability to handle sensitive and confidential information with discretion.
  • Ability to work independently and as part of a team.
  • Interest in working in a dynamic, results-driven startup environment

Benefits

  • Competitive compensation package, including equity options
  • Health, dental, life, and disability insurance
  • Blue Cross Blue Shield health insurance policy- RISE™ pays 70% of the premium
  • 401(k) program
  • Twenty days PTO and ten office holidays
  • Flexible/hybrid work options
  • Weekly lunches and company outings (holiday parties, milestone celebrations)
  • Free parking/T accessible
  • Located in Union Square

RISE Robotics is an equal opportunity employer that values diversity at all levels. All individuals, regardless of personal characteristics, are encouraged to apply.

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