Current jobs related to Executive Assistant - Tempe - Hazen and Sawyer

  • Executive Administrative Assistant

    3 days ago

    Tempe, United States Aesthetic Practice Partners, LLC Full time

    Company DescriptionAesthetic Practice Partners, LLC, located in Tempe, AZ, specializes in providing customized, end-to-end business solutions for the aesthetic industry. We offer tailored business strategies business and support to optimize practice performance.Role DescriptionThis is a full-time on-site role for an Executive Administrative Assistant at...

  • Executive Administrative Assistant

    2 days ago

    tempe, United States Aesthetic Practice Partners, LLC Full time

    Company DescriptionAesthetic Practice Partners, LLC, located in Tempe, AZ, specializes in providing customized, end-to-end business solutions for the aesthetic industry. We offer tailored business strategies business and support to optimize practice performance.Role DescriptionThis is a full-time on-site role for an Executive Administrative Assistant at...

  • Executive Assistant

    3 weeks ago

    tempe, United States New Reach Education Full time

    About Us:New Reach Education is a company based in Tempe, Arizona staffed with eLearning and marketing experts dedicated to advancing and improving the information-age through financial literacy. We are building a new, emboldened class of entrepreneurs, and our mission is simple: Unlock financial freedom through practical and actionable education. So how do...

  • Executive Assistant

    3 weeks ago

    Tempe, United States New Reach Education Full time

    About Us:New Reach Education is a company based in Tempe, Arizona staffed with eLearning and marketing experts dedicated to advancing and improving the information-age through financial literacy. We are building a new, emboldened class of entrepreneurs, and our mission is simple: Unlock financial freedom through practical and actionable education. So how do...

  • Executive Assistant

    3 weeks ago

    Tempe, United States New Reach Education Full time

    About Us:New Reach Education is a company based in Tempe, Arizona staffed with eLearning and marketing experts dedicated to advancing and improving the information-age through financial literacy. We are building a new, emboldened class of entrepreneurs, and our mission is simple: Unlock financial freedom through practical and actionable education. So how do...

  • Executive Assistant

    3 weeks ago

    tempe, United States New Reach Education Full time

    About Us:New Reach Education is a company based in Tempe, Arizona staffed with eLearning and marketing experts dedicated to advancing and improving the information-age through financial literacy. We are building a new, emboldened class of entrepreneurs, and our mission is simple: Unlock financial freedom through practical and actionable education. So how do...

  • Executive Assistant

    16 hours ago

    Tempe, United States New Reach Education Full time

    About Us:New Reach Education is a company based in Tempe, Arizona staffed with eLearning and marketing experts dedicated to advancing and improving the information-age through financial literacy. We are building a new, emboldened class of entrepreneurs, and our mission is simple: Unlock financial freedom through practical and actionable education. So how do...

  • Executive Housekeeping Assistant

    5 days ago

    Tempe, Arizona, United States Drury Hotels Full time

    About the Role:We are seeking a highly skilled and motivated Executive Housekeeping Assistant to join our team at Drury Hotels. As a key member of our housekeeping department, you will be responsible for assisting the Executive Housekeeper with various functions, including maintaining exceptional service levels, ensuring high quality standards, and leading...

  • Executive Administrative Assistant

    2 days ago

    Tempe, Arizona, United States Aesthetic Practice Partners, LLC Full time

    Aesthetic Practice Partners, LLC Job OpportunityWe are seeking a highly skilled and organized Executive Administrative Assistant to join our team at Aesthetic Practice Partners, LLC in Tempe, AZ.Job Summary:The successful candidate will provide administrative support, manage communication, and assist with executive tasks to ensure smooth operations and...

  • Executive Assistant

    4 weeks ago

    tempe, United States New Reach Education Full time

    About Us:New Reach Education is a company based in Tempe, Arizona staffed with eLearning and marketing experts dedicated to advancing and improving the information-age through financial literacy. We are building a new, emboldened class of entrepreneurs, and our mission is simple: Unlock financial freedom through practical and actionable education. So how do...

  • Executive Assistant

    1 month ago

    Tempe, United States New Reach Education Full time

    Job DescriptionJob DescriptionDescription:About Us:New Reach Education is a company based in Tempe, Arizona staffed with eLearning and marketing experts dedicated to advancing and improving the information-age through financial literacy. We are building a new, emboldened class of entrepreneurs, and our mission is simple: Unlock financial freedom through...

  • Executive Assistant

    1 month ago

    Tempe, United States New Reach Education Full time

    About Us:New Reach Education is a company based in Tempe, Arizona staffed with eLearning and marketing experts dedicated to advancing and improving the information-age through financial literacy. We are building a new, emboldened class of entrepreneurs, and our mission is simple: Unlock financial freedom through practical and actionable education. So how do...

  • Executive Assistant

    1 month ago

    Tempe, United States New Reach Education Full time

    About Us:New Reach Education is a company based in Tempe, Arizona staffed with eLearning and marketing experts dedicated to advancing and improving the information-age through financial literacy. We are building a new, emboldened class of entrepreneurs, and our mission is simple: Unlock financial freedom through practical and actionable education. So how do...

  • Executive Assistant

    4 weeks ago

    tempe, United States New Reach Education Full time

    About Us:New Reach Education is a company based in Tempe, Arizona staffed with eLearning and marketing experts dedicated to advancing and improving the information-age through financial literacy. We are building a new, emboldened class of entrepreneurs, and our mission is simple: Unlock financial freedom through practical and actionable education. So how do...

  • Executive Chef Assistant

    5 days ago

    Tempe, Arizona, United States Upward Projects Holdings Full time

    {"title": "Sous Chef", "description": "About the RoleWe are seeking a highly skilled and experienced Sous Chef to join our team at Upward Projects Holdings. As a key member of our culinary team, you will assist the Executive Chef in providing high-quality food in a timely and efficient manner while directing kitchen employees to maintain company standards in...

  • Executive Chef Assistant

    3 weeks ago

    Tempe, Arizona, United States Friendship Village Tempe Full time

    Job SummaryWe are seeking a highly skilled and experienced Sous Chef to join our team at Friendship Village Tempe. As a key member of our culinary staff, you will be responsible for the daily operation of all kitchen areas in conjunction with the Executive Chef.Key ResponsibilitiesAssist with and/or perform the duties of scheduling, administrative...

  • Executive Chef Assistant

    2 hours ago

    Tempe, Arizona, United States Upward Projects Holdings Full time

    About the RoleWe are seeking a highly skilled Sous Chef to join our team at Upward Projects Holdings. As a key member of our culinary team, you will assist the Executive Chef in delivering exceptional food experiences to our guests.Your primary responsibility will be to direct kitchen employees to maintain company standards in quality, cleanliness, and...

  • Account Executive

    1 week ago

    Tempe, Arizona, United States Max Home Inspections Full time

    Account Executive Job DescriptionWe are seeking a highly motivated and results-driven Account Executive to join our team at Max Home Inspections. As an Account Executive, you will play a crucial role in promoting our inspection services to the real estate community and other affiliated industries.Key Responsibilities:Develop new business relationships within...

  • Account Executive

    2 weeks ago

    Tempe, Arizona, United States Max Home Inspections Full time

    Account Executive Job DescriptionWe are seeking a highly motivated and results-driven Account Executive to join our team at Max Home Inspections. As an Account Executive, you will play a crucial role in promoting our inspection services to the real estate community and other affiliated industries.Key Responsibilities:Develop new business relationships within...

  • Account Executive

    7 days ago

    Tempe, Arizona, United States ClearOne Advantange Full time

    About ClearOne AdvantageWe are a fast-growing company that is aggressively hiring due to increased business. Our mission is to help people in debt find a clear path to financial stability.Job DescriptionWe are seeking a highly motivated and results-driven Account Executive to join our team. As an Account Executive, you will be responsible for reviewing...

Executive Assistant

4 months ago

Tempe, United States Hazen and Sawyer Full time
Job DescriptionJob Description

Join our Hazen team and make the world a better place providing exceptional client service in all things water® and superior technical solutions for our clients. Hazen is a creative, employee-owned company with minimal bureaucracy where employees thrive.

Hazen has outstanding opportunities for motivated, talented people that enjoy teamwork and collaboration, client service, and solving our clients’ most difficult challenges. You will be supported by multiple mentors on projects and local office leadership.

Hazen and Sawyer is seeking a self-motivated and energetic administrative professional to join our Tempe office. The ideal candidate is a team player and self-starter with exceptional organizational skills and the ability to work independently, as well as in a team environment. The ability to multi-task and be adaptable to changing priorities is essential to this position.

Responsibilities:

Executive Support

  • Support Management Team
  • Coordinate schedules to set meetings with others
  • Keep track of requirements for licensure and continuing education
  • Organize receipts and upload for Expense reports
  • Coordinate with vendors, schedules, purchasing, budget, office layout/colors
  • Maintain status and provide the service for contractual needs

HR/Recruiting Support

  • Assist with scheduling interviews
  • Assist with new hire onboarding and I-9 submissions
  • Prepare for new hire with IT request/setup, phone number setup, desk space preparation, and ordering business cards and nameplates
  • Ability to handle highly confidential information

Operations Support

  • Responsible for general office upkeep, cleaning, organization, mail, etc.
  • Plan, coordinate, and/or support activities and events
  • Coordinate venues, vendors, budget, invite list, research activities
  • Arrange catering for meetings and events
  • Support clients contact list maintenance
  • Coordinate travel arrangements for local staff or staff visiting local offices
  • Responsible for equipment and supplies inventory and management
  • Primary contact for building management, maintenance, safety, security
  • Coordinate posts for Hazen’s internal media site (the Hub) including new hire announcements, marriages, newborns, professional accomplishments, office/regional activities, etc.

Document Control

  • Contract management (File and maintain project contracts)
  • Document formatting
  • Quality Assurance/Quality Control (QA/QC) and technical editing of documents
  • Assist in printing and binding documents

Reporting / Invoicing

  • Coordinate with Operations Manager and Project Managers to get invoices approved and to accounting
  • Directed administrative support to the Project Managers and the Project Directors

Marketing and Business Planning

  • Support general marketing efforts: Coordinate meetings, directed research, pull together marketing materials
  • Support pursuit managers in updating the opportunity tracking tool

Proposal Coordination

  • Work with engineers, scientists, and other technical staff to produce compliant and compelling stories
  • Support copywriting and copyediting
  • Assist with the creation and maintenance of project descriptions
  • Assist with preparing resumes


Qualifications/Skills Required:

  • Minimum 5 years’ experience
  • Excellent written and verbal communication skills, with ability to interact with a variety of staff, clients, and vendors.
  • Strong multi-tasking skills – manage priorities, coordinate multiple/concurrent projects.
  • Demonstrates strong work ethic; develops efficient work methods and is detail oriented.
  • Proficiency in Microsoft Office Suite – Word, Excel, Outlook, PowerPoint, SharePoint.
  • Proficiency with Adobe, Bluebeam, and Procore software is desirable, but not required.
  • Prior experience in a professional services firm preferred. Experience in the engineering industry a plus.

Educational Requirements:

Associate’s degree required. Advanced degree is preferred.


Benefits: 401k employer contribution, performance bonus, comprehensive medical, dental and vision insurance, employee assistance and wellness programs