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Administrative Laboratory Manager

3 months ago

Bethesda, United States Axle Full time
Job DescriptionJob Description

(ID: 2024-6668)


Axle is a bioscience and information technology company that offers advancements in translational research, biomedical informatics, and data science applications to research centers and healthcare organizations nationally and abroad. With experts in biomedical science, software engineering, and program management, we focus on developing and applying research tools and techniques to empower decision-making and accelerate research discoveries. We work with some of the top research organizations and facilities in the country including multiple institutes at the National Institutes of Health (NIH).


Axle is seeking a Administrative Laboratory Manager to join our vibrant team at the National Institutes of Health (NIH) supporting the National Institute of Mental Health (NIMH) located in Bethesda, MD.


Benefits We Offer:

  • 100% Medical, Dental & Vision Coverage for Employees
  • Paid Time Off and Paid Holidays
  • 401K match up to 5%
  • Educational Benefits for Career Growth
  • Employee Referral Bonus
  • Flexible Spending Accounts:
    • Healthcare (FSA)
    • Parking Reimbursement Account (PRK)
    • Dependent Care Assistant Program (DCAP)
    • Transportation Reimbursement Account (TRN)

Overall Position Summary and Objectives

The position will independently provide support services to satisfy the overall operational objectives of the National Institute of Mental Health. This is a hybrid position that involves NHP animal care as well as Administrative Tasks for the lab.


Deliverables:

  • Work products and documents related to Maintaining laboratory records, reports and files. - Weekly
  • Work products and documents related to independently planning, implementing, and organizing all activities related to laboratory function.
  • Organize and maintain animal study proposals (ASPs) for Lab Investigators; prepare drafts of ASPs for Triennial Renewals, incorporating amendments that occurred in the intervening years; send reminders to the lab to prepare for annual inspections by ACUC and Safety Committee and Triennial AAALAC inspection.
  • Serve as the liaison between PI and Animal Care and Use Committee (ACUC).
  • Coordinator for all administrative tasks for the ASPs - including addition of new personnel and submitting amendments; track Annual and Triennial renewal dates for ASPs; - Weekly
  • Work products and documents related to serving as the liaison for contracts and acquisitions (COAC) orders.
  • Assist/coordinate on POTS orders; prepare and process purchase orders in POTS; coordinate NHP purchases with Dr. Ryan and budget officers; prepare travel authorizations and vouchers; serve as the backup timekeeper for the lab; organize room reservations and maintain schedule for LN lab meetings. - Ad-Hoc
  • Work products and documents related to preparing and processing documentation for personnel actions for new staff, current staff, and departing staff in the LN Branch; request keys, request access to building 49 (through FAC/CAF as appropriate, request POTS access, assist with FAES course processing); maintain laboratory record, reports and files. - Daily
  • Work products and documents related to managing completed training data for new staff; organize training for new staff with Nonhuman Primates (NHP) and schedule an Animal Exposure Program (AEP) enrollment with Occupational Medical Services (OMS); following completion of training for working with NHPs for new staff, complete the necessary forms to add to the protocol and submit memo with form to ACUC to request individual be added to protocols; maintain Safety Training records for all staff working with NHPs; maintain and update LN Safety Training Tickler file. - Ad-Hoc
  • Work products and documents related to maintaining and updating weekly building 49 Cage Survey with notes to disseminate to the central animal facility (CAF) and all stakeholders; maintain NHP Census for rhesus monkeys housed in bldg 49 CAF Poolesville; serve as the liaison with faculty/VMRB for any ASP transfers, pair-housing plans, and move requests; track animals that are transferred to and from ASPs to complete the USDA report each Fiscal Year using the FMP NHP census. - Weekly
  • Work products and documents related to maintaining a safe operating environment in the lab; monitor all laboratory personnel to ensure appropriate laboratory and radiation safety courses and certifications are up to date; ensure that all members of the laboratory are updated with regard to laboratory safety requirements; ensure all staff members remain compliant with annual online refresher trainings and annual tuberculosis (TB) clearances for AEP enrollment; arrange transportation from Poolesville (or other NIH facilities) by coordinating with the NIMH vet staff, VMRB and the CAF. - Ad-Hoc

Work Details:

  • Maintain NHP Census for rhesus monkeys housed in Bldg. 49 CAF Poolesville. 1

  • Organize and maintain animal study proposals (ASPs) for Lab investigators. 2

  • Prepare and processes documentation for personnel actions for new staff, current staff, and departing staff in the LN Branch. 3
  • Prepares and maintains documentation of test results.
  • Maintain laboratory records, reports and files. Independently plans, implements, and organizes all activities related to laboratory function.
  • Send reminders to the lab to prepare for annual inspections by ACUC and Safety Committee and triennial AAALAC inspection. Serve as liaison between PI and Animal Care and Use Committee (ACUC) Coordinator for all administrative tasks for the ASPs including addition of new personnel and submitting amendments.
  • Track Annual and Triennial renewal dates for ASPs.
  • Coordinates the financial management and has accountability for monitoring the operating budget.
  • Serve as liaison for contracts and acquisitions (COAC) orders.
  • Assist/Coordinate on POTS orders.
  • Assists with the development of laboratory policies and procedures.
  • Prepare drafts of ASPs for Triennial Renewals, incorporating amendments that occurred in the intervening years.
  • Assists with hiring staff and adjust workload of staff to meet deadlines.
  • Request keys, request access to Building 49 (through FAC/CAF as appropriate, request POTS access, assist with FAES course processing).
  • Coordinates the training of new staff.
  • Manage completed training data for new staff.
  • Organize training for new staff working with Nonhuman Primates (NHPs) and schedule an Animal Exposure Program (AEP) enrollment appointment with Occupational Medical Services (OMS).
  • Following completion of training for working with NHPs for new staff, complete the necessary forms to add staff to the protocol, and submit memo with form to ACUC to request individual be added to the protocol(s).
  • Maintain Safety Training records for all Staff working with NHPs.
  • Maintain update LN Lab Safety Training Tickler file. Perform laboratory research, record and analyze data.
  • Maintain update weekly building 49 Cage Survey with notes to disseminate to the central animal facility (CAF) and all stakeholders.
  • Serve as liaison with facility/VMRB for any ASP transfers, pair-housing plans, and move requests.
  • Track animals that are transferred to and from ASPs to complete the USDA report each Fiscal Year using the FMP NHP census. Projects equipment needs.
  • Prepare and process Purchase orders in POTS.
  • Coordinate NHP purchases with Dr. Amy Ryan and Budget Officers. Provides technical expertise.
  • Prepare travel authorizations and vouchers.
  • Serve as the backup Timekeeper for the lab.
  • Organize room reservations and maintain schedule for LN lab meetings.
  • Develops and maintains appropriate control and quality assurance procedures.
  • Maintain a safe operating environment in the lab.
  • Monitor all laboratory personnel to ensure appropriate laboratory and radiation safety courses and certifications are up to date. Ensure that all members of the laboratory are updated with regard to laboratory safety requirements.
  • Ensure that staff members remain compliant with annual online refresher trainings and annual tuberculosis (TB) clearances for AEP enrollment.
  • Arrange transportation from Poolesville (or other NIH facilities) by coordinating with NIMH vet staff, VMRB, and the CAF.


1, 2, 3, 4, 5 represents priority rankings, where 1 is highest priority and 5 is lowest priority of those ranked



Minimum Education

Bachelor


Additional Qualifications:

Certifications & Licenses:

  • No certifications or licenses required.

Field of Study:

  • Neuroscience

Software:

  • PowerPoint
  • NIH POTS
  • Outlook
  • Microsoft Teams
  • Zoom/ Video Conferencing
  • Microsoft Office
  • Adobe
  • Excel
  • Word

Skills:

  • Good Organizational Skills
  • Detail-Orientated
  • Must be comfortable around NHP
  • Animal Handling: Non-Human Primates
  • Animal Handling: Mouse
  • Ordering Supplies
  • Animal Behavior


Disclaimer:The above description is meant to illustrate the general nature of work and level of effort being performed by individuals assigned to this position or job description. This is not restricted as a complete list of all skills, responsibilities, duties, and/or assignments required. Individuals may be required to perform duties outside of their position, job description or responsibilities as needed.


The diversity of Axle's employees is a tremendous asset. We are firmly committed to providing equal opportunity in all aspects of employment and will not tolerate any illegal discrimination or harassment based on age, race, gender, religion, national origin, disability, marital status, covered veteran status, sexual orientation, status with respect to public assistance, and other characteristics protected under state, federal, or local law and to deter those who aid, abet, or induce discrimination or coerce others to discriminate.


Accessibility: If you need an accommodation as part of the employment process please contact: careers@axleinfo.com

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