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Assistant Inventory Manager

4 months ago

Elgin, United States AB Graphic International Full time
Job DescriptionJob DescriptionSalary: $45K - $55K based on experience

A B Graphic International

Location:  Elgin, IL


Assistant Inventory Manager


Main Purpose of Role

  • Assist with inventory management and department workflow
  • Maintain stock
  • Ensure inventory accuracy
  • Track projects with other departments
  • Provide customer service
  • Manage returns / warranty exchanges
  • Ship and receive orders

Main Tasks

  • Assist Parts Department Manager
    • Work on projects assigned by manager to improve workflow/efficiency.
    • Help parts department colleagues with issues
      • Step in to assist with complicated tasks
    • Take over miscellaneous responsibilities when manager is out of the office, such as:
      • Review orders prior to them being invoiced
      • Make decisions for issues that may arise, to prevent delays
    • Ensure proper procedures are adhered to, and provide suggestions for improvement
  • Maintain Stock
    • Monitor stock levels
    • Review trends to determine which parts should be added to or removed from stock
  • Ensure Inventory Accuracy
    • Process regular stock cycle counts with the help from the inventory assistant
    • Work with accounting department to correct count issues
  • Work on parts-related projects with colleagues in other departments
    • Keep track of items that will be used on machines in the demo room
  • Customer Service
    • Quote pricing & availability of parts
    • Take purchase orders via e-mail or phone
    • Identify parts required for customers and/or service technicians in the field
    • Work with service department to generate machine rebuild/preventative maintenance quotes
    • Track order history for common replacements
    • Track warranty order history for new machines
  • Generate & track RMAs (return material authorization)
    • Re-stock unused returns as they come in
      • Send faulty returns to manufacturing/UK
      • Communicate status with UK and arrange shipping
    • Order updates
      • Obtain updates on vendor orders & update pricing in our system when necessary

  Secondary

    • Pack / ship parts
      • Make custom packaging for fragile or heavy-duty items
      • Put together skids & arrange freight for larger shipments
      • Use FedEx.com/UPS.com to print shipping labels
    • Receive new stock
      • Check in parts – compare parts to packing lists, receive into Sage, place on correct shelf
    • Maintain parts shelves and warehouse
      • Keep stores & warehouse organized and clean
      • Re-order necessary supplies (boxes, packing material, etc)
    • Operate Forklift

Leadership

  • Take initiative to maintain organization of parts department/shipping area

Key Skills

  • Customer service
  • Organization
  • Detail oriented

Personal Attributes

  • Ability to work alone or with a team
  • Ability to prioritize and meet deadlines
  • Organization skills
  • Time management
  • Positive attitude
  • Methodical approach to problem solving
  • Courteous and professional at all times
  • Effective communication

Responsible For

  • Parts Department

Responsible To

  • Inventory and Warehouse Manager

Ad Hoc

  • This list is not exhaustive, and you may be required to carry out other reasonable tasks at your manager’s request within your competence.

 Benefits

  • Competitive Salary
  • Health, dental and vision insurance
  • Life insurance
  • Long term disability
  • 401K with match
  • 20 days paid vacation
  • FSA

Applicants please email your resume to:  HR@abgintusa.com