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Project Accountant/Collections Specialist

2 months ago

Dallas, United States Provident Full time
Job DescriptionJob DescriptionJob Title: Project Accountant/Collections Specialist       
Department: Accounting

Job Summary:
The Project Accountant/Collections Specialist is responsible for oversight of the invoicing and collections for a group of Business Projects.  The individual will be fully responsible for timely billing (ensuring all supporting documentation has been secured) and efficient collection of outstanding accounts in a timely manner. This role requires strong analytical skills, excellent communication, and a thorough understanding of project accounting and the collections processes.

Supervisory Responsibilities: None

Duties/Responsibilities:
  • Project Accounting
    • Maintain accurate supporting documentation for the invoice (project draw submission):
      • Purchase Agreements / Change Orders
      • Backup detail for work completed.
      • AIA G702/703 (Pay Application) + Waivers
      • Stored Materials Affidavit / Bill of Sale / Photos
    • Submit invoices (draw requests) in a timely manner as required by the customer as noted in the contract.
    • Collaborate with team members to ensure proper documentation has been secured.
    • Prepare project invoices, ensuring they are following the contract terms.
    • Respond to invoicing inquiries pertaining to the projects
       
  •  Collections Management
  • Lead and manage collections process, ensuring timely follow-up on outstanding invoices, confirmation of draw submission/approval, and expected receipt of funding.
  • Develop and implement effective collections strategies to minimize overdue receivables.
  • Communicate with customers regarding overdue accounts, resolving disputes.
  • Monitor aging reports and take proactive measures to reduce delinquency rates.
     
  • Client and Stakeholder Engagement
  • Serve as the primary point of contact for clients regarding billing and collections issues.
    • Build and maintain strong relationships with clients, project managers, and other stakeholders to facilitate effective communication and resolution of financial matters.
       
  • ​​​​​​​Process Improvement
    • Continuously assess and improve accounting and collections processes to enhance efficiency and effectiveness.
    • Implement best practices in project accounting and collections management.

Required Skills/Abilities:
  • Excellent verbal and written communication skills
  • Excellent interpersonal and customer service skills
  • Strong analytical and problem-solving skills
  • Attention to detail and accuracy.
  • Proactive and persistent approach to collections.
  • Ability to build strong relationships with customers and internal teams.
  • Strong organizational and time management skills.
  • Ability to work under pressure and meet deadlines.
  • Experience working in Textura/Procore/GCPay/Excel AIA G702/703 Pay Application
  • Proficiency in SAP B1, MS Access a plus.

Education and Experience:
  • Bachelor’s degree in accounting, economics, finance, or a related field. Equivalent experience will be considered in lieu of a degree.
  • 3+ years of experience in project accounting, with a strong emphasis on collections.
  • Experience billing for stored materials.

Physical Requirements:
  • Prolonged periods of sitting at a desk and working on a computer.
  • Ability to use standard office equipment, phone, printer, etc.


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