Office Manager

3 weeks ago

Windsor Mill, United States Board Of Child Care B W Full time
Job DescriptionJob DescriptionWhat is this job?

To provide primary administrative and office support activities for the Executive Director of Maryland and DC Programs (ED) and the Vice President of Programs (VP).

What is this company? Everstand?

We would agree with you that our name is not the greatest and we hope to change it in the near future Everstand is not a federal or state agency. It is an independent not-for-profit organization that is focused on serving children and their families. It has evolved and adapted from orphanages opened 140+ years ago to being a leader in providing high-quality behavioral health, educational, and residential services across the Mid-Atlantic.

What does this job do specifically?
  • Model and act following Everstand’s core values.
  • Demonstrate and practice trauma-informed leadership.
  • Responsible for ‘Reception’ policy & procedure manual and ‘Maryland Residential’ policy & procedure manual. Owns edit process and ensures revisions are submitted to Quality Improvement team on time.
  • Ensure the continuity and ongoing maintenance of client files.
  • Support the routing, timely documentation, and data entry of Serious Incident Reports (SIR).
  • Compile and generate report for Fire Drills, Monthly Searches and Unit Inspections.
  • Assist in the scheduling, room set up, catering, and minute taking of meetings and trainings.
  • Visitor rooms and meeting rooms clean / up to date.
  • Maintain calendars and schedules (ED and VP, Administrator On-Call, Social Worker On-Call, Reception Coverage and conference and training rooms).
  • Set the coverage schedule for the front desk.
  • Make travel arrangements / coordinate offsite conference attendees, as requested.).
  • Act as an authorized purchaser and manager of the ED and VP’s corporate credit cards. Includes purchasing approved items and monthly reconciliation of statements.
  • Converts to-dos from meeting minutes to Asana tasks (project management software) and projects as appropriate.
  • Input information quickly and accurately from a variety of sources into a software system, database, or spreadsheet.
  • Obtain and maintain certification as a “super user” in Everstand’s electronic health record software system, Cx360.
  • Raptor Visitor Management System Administrator - point of contact to vendor, Raptor. Train new admins on Raptor and be able to troubleshoot the system.
  • Office copiers – be the point of contact to vendor for service calls, generally monitor the copier leases and account for appropriate equipment / spends, and partner with IT and COO when new copier locations, capacity or features are needed.
  • Obtain and maintain certification as a “super user” in Everstand’s digital phone system. Includes but is not limited to helping troubleshoot basic tickets such as voicemail pin resets, extension name and title changes, and helping to onboard new users.
  • Minutes for departmental meetings


Front Desk / Reception Duties (as coverage necessitates):

  • Warmly greeting guests as front desk support/coverage.
  • Fielding telephone calls and receiving and directing visitors.
  • Stocking water and other hospitality supplies.
  • Signs in guests into Raptor system.
  • Processes donation drop offs.

What does the benefits package look like?

  • 10 paid holiday closure days.
  • Accrue vacation at the rate of three weeks per year
  • Paid sick and bereavement leave
  • Paid training, transferrable certifications, and continuing education.
  • Up to 3% annual match to retirement contributions
  • Up to $5,000 in tuition reimbursement assistance per year.
  • Health insurance is available via CareFirst BlueCross BlueShield. Applicants are welcome to request our full benefit guide for further details.
What shifts would I work? Are full time positions available?

This is a full-time, in person position. Days and hours of work are Monday through Friday, 8:30 a.m. to 5 p.m. This position may require flexible work hours to include occasional evenings, on site and off site attendance at meetings. Eligible for flex schedule within pay week. Eligible for liberal leave (using vacation and/or floating holiday without going through the normal approval process) during inclement weather.

What experience and education do I need?Required Education and Experience
  • A Bachelor’s degree and 2 years’ experience in the field
  • At least 1 year of supervisory experience.

Other Job Requirements
  • This position requires you to drive Everstand vehicles. Must have a valid, active, driver's license with less than 7 points.
  • Background check and drug screen required.
  • This job description is representative of responsibilities but does not list all duties. A full job description will be provided to selected applicants during the interview process.

Everstand is an equal opportunity employer by choice committed to excellence through diversity. All eligible candidates, regardless of personal characteristics, are encouraged to apply for vacancies as appropriate.


  • Office Manager

    2 weeks ago

    Windsor Mill, United States B Safe Security Full time

    **Crimpco, **a **Pye Barker Fire & Safety / Fire Protection Service Corporation company,** **is hiring for an Office Manager in our Windsor Mill, MD office.** Summary The Office Manager is a confident, energetic and creative individual. Their skills in customer service, sales support, and managing processes, projects and employees will provide the...

  • Office Manager

    4 weeks ago

    Windsor Mill, United States Board Of Child Care B W Full time

    Job DescriptionJob DescriptionWhat is this job? Position Summary: To provide primary administrative and office support activities for the Executive Director of Maryland and DC Programs (ED) and the Vice President of Programs (VP). What is this company? Board of who? We would agree with you that our name is not the greatest and we hope to change it in the...

  • Compliance Officer

    1 month ago

    Windsor Mill, United States Carrington Blake Recruitment Full time

    Royal borough of Kingston Upon Thames are looking for someone to act as the main point of contact for compliance related issues including the commissioning of works via maintenance or specialist companies. Reporting to our Asset & Compliance Lead Officer, our Compliance Officer role will manage and offer guidance in all aspects of Fire Safety and Asbestos...

  • Office Surveyor

    3 weeks ago

    Windsor Mill, United States AB Consultants, Inc. Full time

    **Position Overview** Reporting to the Director of Survey/SUE this position is responsible for ensuring that the project data is collected and processed correctly and for coordinating with the Survey Party Chief and SUE Party Chief on a daily basis. The assigned areas of responsibility for the Office Surveyor are outlined below in this Position...

  • Office Manager

    2 weeks ago

    Windsor, United States Nadeau's Auction Gallery Full time

    Overview: We are seeking a highly organized and detail-oriented individual to join our team as an Office Manager. The Office Manager will be responsible for overseeing the day-to-day operations of our office, ensuring smooth workflow and efficient processes. This is a key role that requires strong organizational skills, excellent communication abilities, and...

  • Business Office Manager

    4 weeks ago

    Windsor, United States Consulate Health Care Full time

    Job DescriptionJob DescriptionLooking for qualified Business Office Managers to join our team! We are searching for a Business Office Manager to join our community that is resident and family focused, a team builder, and excited about the opportunity to assist in building a culture.If you are a Business Office Manager that has business acumen, is...

  • Assistant Leasing Manager

    3 weeks ago

    Windsor Mill, United States Apartment Services, Inc. Full time

    Job DescriptionJob DescriptionThe Assistant Leasing Manager will assist the Leasing Manager with supervising leasing representatives and office activities while also interacting with and assisting residents.Responsibilities and Duties: (included but not limited to)Oversees the daily workflow of the leasing office and the leasing representatives.Assists the...

  • Genai Project Manager

    2 months ago

    Windsor Mill, United States General Dynamics Information Technology Full time

    Type of Requisition: Regular Clearance Level Must Currently Possess: None Clearance Level Must Be Able to Obtain: None Suitability: Public Trust/Other Required: Other Job Family: Project/Task Management Job Qualifications: **Skills**:Analytical Thinking, Generative AI, Project Management, Standard Operating Procedure...

  • Office Manager Executive Assistant

    1 month ago

    Windsor, United States Monarch Custom Doors Full time

    Job DescriptionJob DescriptionWe are looking to hire an Office Manager Executive Assistant to join our team! You will be responsible for overseeing the administrative activities of the organization.Responsibilities:Manage records and informationTrack Sales, Shipping, and CollectionsHandle Client IssusGenerate Required ReportsProvide administrative...

  • Office Manager Executive Assistant

    3 weeks ago

    Windsor, United States Monarch Custom Doors Full time

    Job DescriptionJob DescriptionWe are looking to hire an Office Manager Executive Assistant to join our team! You will be responsible for overseeing the administrative activities of the organization.Responsibilities:Manage records and informationTrack Sales, Shipping, and CollectionsHandle Client IssusGenerate Required ReportsProvide administrative...

  • Sr. Business Development Manager

    6 days ago

    Windsor Mill, United States Amplify Recruiting Full time

    Job Description Job Description Sr. Business Development ManagerCompany Intro:Join a dynamic team, our client is a leading provider of commercial high-purity water systems and services. They are looking for a passionate and results-oriented Sr. Business Development Manager to play a key role their continued growth.Who You Are:You're a seasoned sales...

  • Senior Project Manager

    3 weeks ago

    Windsor Mill, United States Anser Advisory Full time

    At Anser Advisory, part of Accenture, we strive and succeed by creating smart, dynamic, and professionally skilled teams to deliver extraordinary projects for our clients. You will work on interesting projects that will expand your expertise and hone your technical skills through the ability to access the most advanced technology on the market. Your...

  • Project Manager

    7 days ago

    Windsor Mill, United States Tantus Technologies, Inc Full time

    Tantus Technologies, Inc. (Tantus) - recognized by the Washington Post as a Top Workplace - is seeking a Shared Services Project Manager (PM) to support a client in Woodlawn, MD. In addition to serving the client, the PM serves as a relationship manager and advocate for both their assigned project/technology team(s) and the enterprise IT infrastructure...

  • Office Manager

    2 weeks ago

    South Windsor, United States Caliber Collision Full time

    **JOB SUMMARY** **OUR OFFICE MANAGER FOR THIS POSITION CAN MAKE UP TO**: - $20-$25 per hour! **BENEFITS OF JOINING THE CALIBER FAMILY** - ** Benefits from day one**: Immediately eligible for medical, dental and vision - ** Industry Comparable Pay** Paid weekly and eligible for overtime - ** Paid Vacation & Holidays** Can begin accruing day 1 - ** Career...

  • Office Manager

    2 weeks ago

    Windsor, United States GE Power Portfolio Full time

    **Job Description Summary**: Administrative, Executive Support and office management. Accountable for the quality of own work. Subject to direct operations supervision/prescribed work instructions/systems checking. Executes within a well-defined operations framework. There is generally a step by step sequence of standard operational tasks which need to be...

  • Caminos Nacional Program Manager

    3 weeks ago

    Windsor Mill, United States Board Of Child Care B W Full time

    Job DescriptionJob DescriptionWhat is this job? The Program Manager shall manage the coordination of a variety of monitoring and oversight activities to support operational efficiency and program compliance across the Caminos Nacional program. Primary responsibilities include working within various databases, pulling and designing reports and visuals, as...

  • Contents Restoration Project Manager

    4 weeks ago

    Windsor Mill, United States JENKINS SERVICES GROUP Full time

    Job DetailsJob Location Baltimore MD - Baltimore, MD Position Type Full Time Education Level Not Specified Job Category Management DescriptionJOB SUMMARY: This position is a full-time non-exempt position. The Contents Restoration Project Manager is primarily responsible for preparing estimates/scopes/work plans and reviewing contents project protocols. This...

  • Contents Restoration Project Manager

    7 hours ago

    Windsor Mill, United States JENKINS SERVICES GROUP Full time

    Job DetailsJob Location Baltimore MD - Baltimore, MD Position Type Full Time Education Level Not Specified Job Category Management DescriptionJOB SUMMARY: This position is a full-time non-exempt position. The Contents Restoration Project Manager is primarily responsible for preparing estimates/scopes/work plans and reviewing contents project protocols. This...

  • Office Administrator

    2 weeks ago

    Windsor, United States Berkshire Hathaway HomeServices New England Properties Full time

    Short Description We have an exciting opportunity for an experienced Office Administrator to join our team. This key role will provide administrative support to the sales manager and sales associates, oversee and perform office operation duties, recruit and train staff, interpret and enforce company policy and provide customer service. This is a critical...

  • Rehabilitation Coordinator

    2 weeks ago

    Windsor Mill, United States Volunteers of America Chesapeake and Carolina's (V Full time

    Volunteers of America Chesapeake & Carolinas empowers self-reliance and inspires hope. As a church without walls, we do this through personalized housing, ministry, health, and human services that benefit vulnerable individuals, their families and the community. Founded in 1896 in Baltimore, MD by social reformers, Ballington and Maud Booth, we were one of...