Current jobs related to Administrative Assistant - Wilsonville - Foresight Security Consulting

  • Administrative Assistant

    1 month ago

    Wilsonville, Oregon, United States State of Oregon Full time

    Job Summary:We are seeking an experienced Administrative Specialist 1 to provide primary administrative support to the Insect Pest Prevention & Management program. The successful candidate will be responsible for providing exceptional customer service, data entry, and administrative support to the team.Key Responsibilities:Assist customers with answering...

  • Residential Assistant Administrator

    3 weeks ago

    Wilsonville, Oregon, United States ColumbiaCare Services, Inc. Full time

    About the JobWe are seeking a highly skilled and compassionate Residential Assistant Administrator to join our team at ColumbiaCare Services, Inc. in Wilsonville, Oregon.Job SummaryThe Residential Assistant Administrator will provide daily managerial and administrative support to the Residential Administrator, overseeing the operations of the residential...

  • Residential Assistant Administrator

    4 weeks ago

    Wilsonville, Oregon, United States Columbia Care Services Full time

    About the JobWe are seeking a highly skilled and compassionate Residential Assistant Administrator to join our team at ColumbiaCare Services. As a key member of our residential treatment home, you will provide daily managerial and administrative support to ensure the smooth operation of our programs.Key ResponsibilitiesProvide administrative support to the...

  • Field Service Administrative Assistant

    4 weeks ago

    Wilsonville, Oregon, United States Clean Harbors Full time

    About Clean HarborsClean Harbors is the leading provider of environmental, energy and industrial services throughout the United States, Canada, Mexico and Puerto Rico. Our team of experts is dedicated to providing premier environmental, energy and industrial services to our clients.Job SummaryWe are seeking a highly organized and detail-oriented Field...

  • Administrative Specialist 1

    4 months ago

    Wilsonville, United States State of Oregon Full time

    Job Description: Are you looking to join a team of passionate professionals? Do you have a quality general knowledge of data entry, customer service, attention to detail, and able to multitask? Apply today and begin your career as an Office Specialist. The Oregon Department of Agriculture Insect Pest Prevention Management (IPPM) Program Area. is currently...

  • Administrative Support Specialist

    4 weeks ago

    Wilsonville, Oregon, United States MSCCN Full time

    Administrative Assistant OpportunityWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at MSCCN. As an Administrative Assistant, you will provide administrative support to our clients, ensuring the smooth operation of our office.Key Responsibilities:Provide exceptional customer service to clients and vendorsManage...

  • Senior Office Administrator

    1 week ago

    Wilsonville, Oregon, United States NV5 Full time

    Senior Office AdministratorNV5 is seeking a highly skilled Senior Office Administrator to oversee administrative operations across four offices in Oregon and Washington. This role offers a fulfilling opportunity to utilize your strong office administration skills and support NV5's operations in the dynamic Pacific Northwest.Key Responsibilities:Manage...

  • Sales Support Administrator

    1 week ago

    Wilsonville, Oregon, United States Direct Sales Full time

    Job OverviewDirect Sales is a dynamic and collaborative environment that values teamwork and a family-friendly atmosphere. As a Sales Support Administrator, you will provide essential administrative support to our sales department and owner. Key responsibilities include: Coordinating sales meetings and events Monitoring sales performance and tracking sales...

  • Sales Support Administrator

    4 weeks ago

    Wilsonville, Oregon, United States Direct Sales Full time

    Job OpportunityWe are seeking a highly organized and detail-oriented Sales Support Administrator to join our team at Direct Sales. As a key member of our sales department, you will provide administrative support to our sales team and owner, ensuring seamless day-to-day operations.Key Responsibilities:Coordinate sales meetings and schedule appointmentsMonitor...

  • Administrative Coordinator

    2 weeks ago

    Wilsonville, Oregon, United States Wolfer's Inc Full time

    Transform Your Career at Wolfer's Home Services Are you looking for a challenging and rewarding role in the plumbing, HVAC, and electric industry? Look no further than Wolfer's Home Services. As an Administrative Coordinator, you will play a critical role in ensuring the smooth operation of our installation team. **Key Responsibilities:** * Assist in...

  • Administrative Coordinator

    7 days ago

    Wilsonville, Oregon, United States Wolfers Home Services Full time

    Job OverviewWolfers Home Services is seeking a highly organized and detail-oriented Administrative Coordinator to join our team. As a key member of our Installation Project Coordination department, you will play a critical role in ensuring the smooth execution of our projects from sale to completion.Key Responsibilities:Assist in coordinating installation...

  • Administrative Assistant

    3 weeks ago

    Wilsonville, Oregon, United States Creative Financial Staffing Full time

    About the RoleThe Human Resources Admin / Filing Assistant will be responsible for maintaining accurate and up-to-date HR documents and filing systems. This role requires a high level of attention to detail and organizational skills to ensure that records are complete and current.Key ResponsibilitiesMaintain and update HR documents and filing...

  • Administrative Coordinator

    2 weeks ago

    Wilsonville, Oregon, United States Wolfer's Inc Full time

    Transform Your Career with Wolfer's Home ServicesAt Wolfer's Home Services, we're committed to providing a supportive and stable work environment that allows our employees to thrive. As an Administrative Coordinator, you'll play a vital role in ensuring the success of our installation projects.Key Responsibilities:Assist in coordinating all sold projects...

  • Medication Assistant

    1 week ago

    Wilsonville, Oregon, United States Senior Resource Group Full time

    Job Title: Medication AssistantSenior Resource Group is seeking a skilled Medication Assistant to join our team. As a Medication Assistant, you will play a vital role in ensuring the health and well-being of our residents by assisting with medication administration and management.Responsibilities:Assist and/or administer medications as prescribed by...

  • Medication Assistant

    1 month ago

    Wilsonville, Oregon, United States Senior Resource Group Full time

    Job Title: Med AideSenior Resource Group is seeking a dedicated and compassionate Med Aide to join our team at SpringRidge Court, a CARF Accredited Community providing Assisted Living and Enliven (memory care) services.Job Summary:We are looking for a reliable and detail-oriented Med Aide to assist and/or administer medications as prescribed by physicians to...

  • Medical Assistant

    1 day ago

    Wilsonville, Oregon, United States Senior Resource Group Full time

    Job Title: Medical Assistant - Assisted LivingJob Summary:We are seeking a compassionate and detail-oriented Medical Assistant to join our team at Senior Resource Group. As a Medical Assistant, you will play a vital role in providing high-quality care to our residents, ensuring their physical and emotional well-being.Responsibilities:Assist and/or administer...

  • Medical Assistant

    4 weeks ago

    Wilsonville, Oregon, United States SpringRidge Full time

    Job SummaryWe are seeking a skilled and compassionate Medical Assistant to join our team at SpringRidge. As a Medical Assistant, you will play a vital role in providing high-quality patient care and supporting our healthcare team.ResponsibilitiesAssist and administer medications as prescribed by physicians to residents.Document all medication...

  • Medical Assistant

    3 weeks ago

    Wilsonville, Oregon, United States SpringRidge Full time

    Job DescriptionWe are seeking a skilled Medical Assistant to join our team at SpringRidge. As a Medical Assistant, you will play a vital role in ensuring the health and well-being of our residents.Responsibilities:Administer medications as prescribed by physicians to residents.Document all medication management-related information.Notify LPNs of any negative...

  • Medical Assistant

    2 weeks ago

    Wilsonville, Oregon, United States Senior Resource Group Full time

    Job Title: Medical AssistantSenior Resource Group is seeking a skilled Medical Assistant to join our team at SpringRidge Court, a well-established CARF Accredited Community. As a Medical Assistant, you will play a vital role in providing exceptional care to our residents.Responsibilities:Assist and administer medications as prescribed by physician to...

  • Medical Assistant

    1 month ago

    Wilsonville, Oregon, United States SpringRidge Full time

    Job Opportunity at SpringRidge CourtWe are seeking a dedicated and compassionate Medical Assistant to join our team at SpringRidge Court, a well-established Assisted Living community.Job Summary:Assist and/or administer medications as prescribed by physician to residents.Document all medication management related information.Notify LPN of any negative...

Administrative Assistant

4 months ago

Wilsonville, United States Foresight Security Consulting Full time
Job DescriptionJob DescriptionSalary: $20-$25

Administrative Assistant

Portland, OR

Hybrid Remote and Office                                                                                                                       


Pay Range $20-$25 per hour, DOE

30+ hours per week, over-time eligible

 

Foresight is a Northwest-based, national security consultancy offering holistic, proactive risk mitigation solutions to our clients. We are committed to improving the physical and psychological safety of the colleges and universities, small businesses, corporations, media groups, and high net-worth individuals we support. Our guiding values of listening, trust, and excellence consistently anchor the work we do. Foresight helps clients develop effective and sustainable strategies to prevent and manage threats to people, infrastructure, assets, and brand. We leverage subject matter expertise, smart tools, and a global professional network to deliver the highest level of service, every time.

 

POSITION SUMMARY

The Administrative Assistant works closely with the Adminstrative Manager to coordinate Foresight’s administration system and general workflows. Their duties include: facilitating timely communication throughout the company, assisting in  logistics and scheduling, and helping the different divisions to make the workplace more efficient. The Administrative Assistant must be highly organized and skilled at effective communicators. Multitasking is also essential, as people in this position need to keep track of multiple moving parts in the company. We are looking for someone who is naturally friendly and personable, with a positive attitude and excellent interpersonal skills. The ideal candidate will be able to build rapport with clients, colleagues, and stakeholders, creating a welcoming and professional atmosphere.

 

This role is currently remote but will have an requirement to work in an office in the future. The specific dates and times for on-site work will be determined based on business needs.

 

JOB FUNCTIONS

  1. Interact with a diverse group of employees in remote and local offices.
  2. Manage schedules and deadlines.
  3. Schedule and coordinate employee travel.
  4. Post job openings and schedule interviews of job candidates.
  5. Onboarding new staff.
  6. Train personnel on administrative protocols.
  7. Attend weekly division and team meetings.
  8. Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
  9. Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.
  10. Organize and supervise other office activities (recycling, renovations, event planning etc.).
  11. Keep abreast with all organizational changes and business developments.
  12. Planning company events.

 

SKILLS & QUALIFICATIONS

  1. Communication Skills: Excellent verbal and written communication skills to interact effectively with colleagues, clients, and vendors who are both in-person and remote.
  2. Organizational Skills: Strong ability to prioritize tasks, manage time efficiently, and keep track of multiple responsibilities.
  3. Attention to Detail: High level of accuracy in data entry, filing, and document preparation.
  4. Customer Service Orientation: Friendly and professional demeanor when dealing with employees, visitors, and clients.
  5. Computer Proficiency: Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and basic knowledge of office equipment and ability to quickly learn new software and online databases.
  6. Multitasking Ability: Capable of handling multiple tasks simultaneously and working under pressure.
  7. Problem-Solving Skills: Ability to identify issues and find effective solutions independently or with minimal supervision.
  8. Team Player: Cooperative attitude and willingness to work with a diverse group of employees and assist colleagues and contribute to a positive team environment.
  9. Confidentiality: Ability to handle sensitive information with discretion and maintain confidentiality.
  10. Adaptability: Flexibility to adapt to changing priorities and new procedures.


 

EDUCATION & TRAINING REQUIREMENTS

  1. Preferred degree in Business Administration or 1+ year relevant experience.
  2. Must be eligible for employment within the United States.
  3. Must have a high school degree or equivalent.
  4. Must be able to pass an extensive background check.
  5. Must possess the ability to communicate with varying personalities effectively and professionally.

Benefits:

  1. Competitive wages
  2. Excellent health, dental, and vision benefits
  3. Opportunity to participate in a company-sponsored 401K
  4. Annual performance-based compensation increases
  5. Annual bonus potential