Administrative Specialist 1

5 months ago

Wilsonville, United States State of Oregon Full time
Job Description:

Are you looking to join a team of passionate professionals? Do you have a quality general knowledge of data entry, customer service, attention to detail, and able to multitask? Apply today and begin your career as an Office Specialist. The Oregon Department of Agriculture Insect Pest Prevention Management (IPPM) Program Area. is currently recruiting for an Administrative Specialist 1 (Program Assistant) position.

What you’ll be doing

As the Administrative Specialist 1 (Program Assistant) you will provide primary administrative support to the Insect Pest Prevention & Management program. This position:

  • Assists customers with answering frequently asked questions on program projects

  • Enters trapping/survey/treatment consent forms from residents

  • Assists with apiary registration questions or processes

  • Tracks and enters grant application packets into federal systems

  • Coordinates and uploads semi-annual and annual reports for grants

  • Assists with multiple on-boarding’s of new employees

  • Organizes interview times for the program

  • Schedules events on behalf of program

  • Composes and compiles meeting notes for the program and hosted meetings

  • Prepares documents, tracks travel forms

  • Reviews and edits correspondence, documents and administrative rules for accuracy and content

  • The AS1acts as the workforce liaison and processes new staff I9 verification during on-boarding. This requires following directions from Human Resources, tracking tasks in the Workday Human Resource Information System (HRIS), and the ability to check new employee Identification documents for employment verification to work in the United States.

 The Administrative Specialist 1 (Program Assistant) is a full-time permanent position, there is NOT an option for remote or hybrid work for this position, this position follows a Monday through Friday 8 AM to 5 PM work schedule. This position is located at the North Valley Complex in Wilsonville, Oregon.

What we’re looking for:

Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data.

OR

An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data.

OR

An equivalent combination of education and experience.

What we are looking for (Desired Attributes):

  • Skill in performing a variety of clerical functions.

  • Skill in communicating orally and in writing with a variety of people, answering questions, gathering and exchanging information.

  • Skill in organizing work efficiently and exercising independent judgment in making appropriate decisions concerning work methods.

  • Skill in applying specific, rules, regulations, policies, and procedures to work performed.

  • Excellent attention to detail.

  • Ability to remain objective and analyze a problem from multiple angles before coming to a conclusion.

  • Focus on providing excellent service to both internal and external customers.

  • Demonstrated work experience in Microsoft Office.

  • Demonstrated personal interest in agriculture, natural resources, biology, ecology, entomology, or related field. We find that people who have a passion for what we do here in IPPM are happier and more successful employees.

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