Certification Specialist

3 weeks ago


Indianapolis, United States nLeague Full time
Job DescriptionJob Description

Job Id: 735825

Position: Certification Specialist

Department: IDOA-MWBE

Location: 402 W Washington St. Room W478 Indianapolis IN 46204

Duration: 7+ Months

Shift: Mon-Fri 8:00am-5:00 pm

  • This position works in the office 37.5 hour per week. Monday-Friday with hours between 8:00am-5:00 pm with 1-hour unpaid lunch break.
  • A writing sample, 1 2-page legal review,
  • The MBE/WBE Certification Specialist supports the Division of Supplier Diversity's mission of providing equal opportunity in State contracting.
  • The certification specialist protects the integrity of the program by ensuring that only qualified enterprises.

Essential Duties/Responsibilities:

  • Audits all certification applications, both new and re-certifications, to determine program eligibility, reviews requests for certification based on agreements with other certifying bodies, and reviews classification code amendment requests.
  • Analyses the application form and the accompanying documentation supplied by the applicant and requests missing or additional information from the applicant as necessary.
  • May conduct phone interviews or in person interviews of business owners and conduct site visits of applicant firms to confirm application information and to determine program eligibility.
  • Prepares necessary reports to document findings of fact and to make recommendations, references the governing regulations and policies to support findings.
  • Presents findings and recommendations to the Certification Review Committee and participates in committee decision making.
  • Prepares preliminary denial letters as needed for the review of the Director of Certification and/or IDOA legal counsel.
  • Serves as a witness at hearings appealing denial decisions.
  • Identifies and assigns appropriate industry classification codes for eligible firms;
    Prepares correspondence to internal and external customers regarding program information.
  • Communicates with internal and external customers in writing and via phone, fax, e-mail, and in- person.
  • Confers with co-workers and supervisor regarding certification issues.
  • Enters requisite application information into an electronic database.
  • May be assigned to create and/or present program information for workshops, seminars, etc.
  • Completes special projects as assigned.
  • Performs related duties as assigned.

Job Requirements:

  • B.S. in Political Science or Business Administration, or a similar area of study.
  • Valid Indiana Driver's license.
  • Have a legal Background.
  • Previous experience with Microsoft Office software suite (Outlook, Excel, Word, Access, PowerPoint
  • Must possess excellent analytical and critical thinking skills to review and to interpret complex business information.
  • Experience in a government or business office environment.
  • Familiarity with and experience in applying statutes and regulations to make determinations about eligibility.
  • Proven oral and written communication skills
  • J.D. or Paralegal certificate preferred.



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