Certification/ Paralegal Specialist

2 weeks ago

Indianapolis, United States InfoSmart Technologies Inc Full time

The MBE/WBE Certification Specialist supports the Division of Supplier Diversity's mission of providing equal opportunity in State contracting. The certification specialist protects the integrity of the program by ensuring that only qualified enterprises

Essential Duties/Responsibilities:
* Audits all certification applications, both new and re-certifications, to determine program eligibility, reviews requests for certification based on agreements with other certifying bodies, and reviews classification code amendment requests;
* Analyses the application form and the accompanying documentation supplied by the applicant and requests missing or additional information from the applicant as necessary;
* May conduct phone interviews or in person interviews of business owners and conduct site visits of applicant firms to confirm application information and to determine program eligibility;
* Prepares necessary reports to document findings of fact and to make recommendations, references the governing regulations and policies to support findings;
* Presents findings and recommendations to the Certification Review Committee and participates in committee decision making;
* Prepares preliminary denial letters as needed for the review of the Director of Certification and/or IDOA legal counsel;
* Serves as a witness at hearings appealing denial decisions;
* Identifies and assigns appropriate industry classification codes for eligible firms;
* Prepares correspondence to internal and external customers regarding program information;
* Communicates with internal and external customers in writing and via phone, fax, e-mail, and in- person;
* Confers with co-workers and supervisor regarding certification issues;
* Enters requisite application information into electronic database;
* May be assigned to create and/or present program information for workshops, seminars, etc.
* Completes special projects as assigned;
* Performs related duties as assigned.

Job Requirements:
* Preferably have a legal background;
* J.D. or Paralegal certificate preferred. B.S. in Political Science, Public or Business Administration, or similar area of study minimum education level or equivalent and related experience;
* Experience in a government or business office environment;
* Familiarity with and experience in applying statutes and regulations to make determinations about eligibility and using applicable provisions to support the determination;
* A valid Indiana driver's license;
* Previous experience with Microsoft Office software suite (Outlook, Excel, Word, Access, PowerPoint);
* Proven oral and written communication skills;
* Proven ability to develop and maintain significant rapport with customers and clients;
* Proven ability to understand, interpret, and apply applicable federal and state laws and regulations;
* Proven ability to review, interpret, and analyze complex business and legal documents;
* Proven ability to reach detailed, logical conclusions utilizing critical thinking strategies;
* Proven ability to provide deliverables and to meet established deadlines
* Limited travel may be necessary, in-state and less than 25% of the time
* Preferably has the ability to communicate/translate oral and written materials to/from Spanish/English.

Difficulty of Work:
Good judgment and the ability to work independently is required to review certification applications and documentation, to make eligibility recommendations, and to answer customer inquiries. Employee works with a variety of firms and applications, which requires the ability to handle multiple variables that may be new or unprecedented. For those situations that are new or unprecedented, employee must refer to state and federal laws, regulations, policies, and procedures to determine appropriate response in consultation with Certification Review Committee members.

Certification/ Paralegal Specialist - Indianapolis, IN

  • Certification Specialist

    2 weeks ago

    Indianapolis, United States Masterapp Labs Full time

    Job Description:Onsite.Phone and in-person interview.This position requires a high level of professionalism and objectivity to ensure that only qualified enterprises gain access to program resources. Do you accept this requirement?This is a position of trust and requires the ability to maintain a high level of confidentiality due to the types of personal and...

  • Certification Specialist

    2 weeks ago

    Indianapolis, United States Capleo Global Solutions Pvt Ltd Full time

    Job Title: Legal Assistant/Certification Specialist Location: Indianapolis, IN 46204 (100% Onsite) Duration: 6 Months Contract (With a possible extension) Job Description Audits all certification applications, both new and re-certifications, to determine program eligibility, reviews requests for certification based on agreements with other certifying bodies,...

  • Certification Specialist

    3 weeks ago

    Indianapolis, United States CapLeo Global Full time

    Job Title: Legal Assistant/Certification Specialist Location: Indianapolis, IN 46204 (100% Onsite) Duration: 6 Months Contract (With a possible extension)Job Description: Audits all certification applications, both new and re-certifications, to determine program eligibility, reviews requests for certification based on agreements with other certifying bodies,...

  • Certification Specialist

    4 weeks ago

    Indianapolis, United States Cai Full time

    Job ID Number R2526 Employment Type Full time Worksite Flexibility Onsite Job Summary We are looking for a Certification Specialist to supports the Division of Supplier Diversity's mission of providing equal opportunity in State contracting. Job Description We are looking for a Certification Specialist  to supports the Division of Supplier...

  • Admin Assistant

    4 weeks ago

    Indianapolis, United States SilverXis, Inc. Full time

    Job DescriptionJob DescriptionJob descriptionJob Title: Admin Assistant /Certification SpecialistLocation: Indianapolis INDuration: 06/03/2024 to 12/31/2024Phone and in-person InterviewThe MBE/WBE Certification Specialist supports the Division of Supplier Diversity's mission of providing equal opportunity in State contracting. The certification...

  • WMBE Certification Specialist

    2 weeks ago

    Indianapolis, United States ATC Inc Full time

    Essential Duties/Responsibilities:• Audits all certification applications, both new and re-certifications, to determine program eligibility, reviews requests for certification based on agreements with other certifying bodies, and reviews classification code amendment requests;• Analyses the application form and the accompanying documentation supplied by...

  • Corporate Paralegal

    4 weeks ago

    Indianapolis, United States Larson Maddox Full time

    A reputable fortune 500 Real Estate Investment Trust is looking to hire on a Corporate Paralegal to play a pivotal role on the legal team. This role works directly with in-house attorneys on a broad range of corporate transactions. The ideal candidate has 3 or more years of experience as a corporate/transactional paralegal.Responsibilities:Work directly with...

  • Corporate Paralegal

    4 weeks ago

    Indianapolis, United States Larson Maddox Full time

    A reputable fortune 500 Real Estate Investment Trust is looking to hire on a Corporate Paralegal to play a pivotal role on the legal team. This role works directly with in-house attorneys on a broad range of corporate transactions. The ideal candidate has 3 or more years of experience as a corporate/transactional paralegal.Responsibilities:Work directly with...

  • Paralegal - Fiscal Division - Indianapolis

    4 weeks ago

    Indianapolis, Indiana, United States Indiana State Police (IN) Full time

    Job Description STARTING SALARY MAY BE ADJUSTED FOR EXPERIENCE, EDUCATION AND TRAININGTo serve as a professional staff employee of the Indiana State Police whose primary responsibility is to assist the Department's Fiscal Division, to include the Comptroller and Chief Financial Officer. Job Duties Assist the Fiscal Division command staff in the areas of...

  • Immigration Paralegal

    1 week ago

    Indianapolis, United States CHUGH LLP Full time

    Job DescriptionJob DescriptionBusiness Immigration ParalegalPRIMARY JOB RESPONSIBILITIES● Preparation and filing of a variety of visa and labor certification applications (Family and Business immigration visas)● Prepare draft applications, petitions, letters, and affidavits.● Coordinates filing of applications and petitions, translations of foreign...

  • Immigration Paralegal

    2 months ago

    Indianapolis, United States CHUGH LLP Full time

    Job DescriptionJob DescriptionBusiness Immigration ParalegalPRIMARY JOB RESPONSIBILITIES● Preparation and filing of a variety of visa and labor certification applications (Family and Business immigration visas)● Prepare draft applications, petitions, letters, and affidavits.● Coordinates filing of applications and petitions, translations of foreign...

  • Senior Litigation Paralegal

    6 days ago

    Indianapolis, United States City Of Indianapolis (IN) Full time

    Position Summary The Office of Corporation Counsel (OCC) provides legal services to the City and County through its three main divisions. First, OCC represents the City, County agencies, and City-County employees in litigation, handling adverse docket that ranges from tort and contract matters to constitutional law. Second, through its counseling division,...

  • Paralegal

    1 month ago

    Indianapolis, United States Gutwein Law Full time

    Job DescriptionJob DescriptionSalary: Fresh. Innovative. Full of opportunity. Do these words describe a place you’d like to work? Good.Gutwein Law is a growing law firm practicing in the areas of corporate law, real estate, commercial litigation, estate planning and administration, and intellectual property. At our firm, we focus on the value you deliver...

  • Paralegal III, OSF

    5 days ago

    Indianapolis, United States First Financial Bank Full time

    We do the right things, right now. We do them in a way that is relevant to our clients. Become a part of our history as it continues to be written! If you are interested and qualified for this role, we invite you to apply. The Paralegal will have strong organizational skills; ability to prioritize and handle multiple projects ranging from routine to those...

  • Litigation Paralegal

    3 weeks ago

    Indianapolis, United States City Of Indianapolis (IN) Full time

    Position Summary Position is responsible for supporting the nuisance abatement program and other Department of Code Enforcement staff with legal case preparation, review, and tracking. The position acts as a liaison between the City Prosecutor, Administrative Law Judge, and DCE staff in order to facilitate administrative hearings relative to the Revised...

  • Paralegal Children's Protections Project

    2 weeks ago

    Indianapolis, United States National Immigrant Justice Center Full time

    The National Immigrant Justice Center (NIJC) advances human rights and due process for immigrants, refugees and asylum seekers through direct legal services, impact litigation, advocacy and public education. Headquartered in Chicago with offices in Washington, DC, Indiana and San Diego, NIJC's team of 100 attorneys, paralegals and professionals, along with...

  • Paralegal Children's Protections Project

    2 weeks ago

    Indianapolis, United States National Immigrant Justice Center Full time

    Job DescriptionJob DescriptionThe National Immigrant Justice Center (NIJC) advances human rights and due process for immigrants, refugees and asylum seekers through direct legal services, impact litigation, advocacy and public education. Headquartered in Chicago with offices in Washington, DC, Indiana and San Diego, NIJC's team of 100 attorneys,...

  • Business Immigration Paralegal

    1 month ago

    Indianapolis, United States Chugh LLP Full time

    PRIMARY JOB RESPONSIBILITIES:Preparation and filing of a variety of visa and labor certification applications (Family and Business immigration visas).Prepare draft applications, petitions, letters, and affidavits.Coordinates filing of applications and petitions, translations of foreign documents, and equivalency evaluation of foreign degrees.Ideal candidates...

  • Specialist, Utility Billing-I

    3 weeks ago

    Indianapolis, United States Simon Property Group Inc Full time

    Job Location: Corporate Indianapolis PRIMARY PURPOSE: The Utility Billing Specialist I completes and/or coordinates the calculation of utility charges for tenants at assigned facilities; validates calculations performed by other Energy Services personnel or third party providers. The Utility Billing Specialist I is responsible for the accounting of...

  • Paralegal Legal Assistant

    2 weeks ago

    Indianapolis, United States SilverXis, Inc. Full time

    Job DescriptionJob DescriptionJob Title : Admin Assistant 2/Intake Specialist Location : Indianapolis, IN Estimated Work Duration : 06/03/2024 to 05/31/2025Payrate :  $23 per hour on W2This is a full time, on-site, position working 37.5 hours per week. Monday-Friday. There are two possible schedules based on Agency needs 8am-4:30pm and 8:30-5pm Candidate...