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Administrative Assistant

3 months ago

Mount Pleasant, United States Cranston Full time
Job DescriptionJob Description

SUMMARY

This position provides varied administrative support services for multiple Design Groups throughout all 4 Cranston offices. The candidate should be a responsible, self-motivated, and efficient individual with a good work ethic. Prior experience and knowledge of the A/E industry is preferred.

ESSENTIAL FUNCTIONS

  • Communicates with the Supervisor for project guidance and status.
  • Provides general clerical assistance as needed for all staff.
  • Provides ongoing database entry and maintenance in CRM and Project Management software, and electronic file maintenance for projects.
  • Assists Business Development & Administration Manager with proposal preparation, QA/QC on reports, and document reviews.
  • Assists with work order information for projects or opportunities.
  • Ensures client contract/agreement has been completed for each job and a signed copy is filed accordingly.
  • Keeps common areas tidy and stock room(s) organized
  • Works with UPS, USPS, and FedEx to coordinate shipping, checks, and disperses mail.
  • Coordinates with HR for new employee onboarding
  • Coordinates with building and maintenance managers for any related needs.
  • Occasionally runs errands such as delivering plans to clients
  • Performs other incidental and related duties as required and assigned.

KNOWLEDGE, SKILLS, & ABILITIES

  • Microsoft Office - Word, Excel, PowerPoint, Outlook
  • Adobe Creative Suite (preferred) - with particular skills in InDesign, Illustrator, and Photoshop.
  • Adobe Acrobat Pro
  • General database knowledge: ability to manage and associate data.
  • Ability to enter data accurately, and review and edit documents for proper grammar, when necessary.
  • Candidates must be capable of self-sufficiency and working on all aspects of projects.
  • Valid driver's license.

EDUCATION AND EXPERIENCE

  • College Degree in Communications, Graphic Design, or Business Administration (preferred) or
  • High School Diploma with a minimum of 5 years of experience in Administrative Assistance duties within the A/E industry.

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is required to stand; walk; use hands to fingers, handle, or feel objects, tools, or controls; reach with hands and arms; talk or hear; sit; climb or balance and stoop, kneel, crouch, or crawl.

The employee must frequently lift and/or move up to 25 pounds, and infrequently lift and/or move up to 50 pounds; Specific vision abilities required by the job include close vision, distance vision, color vision, depth perception, and the ability to adjust focus.



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