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Property Management Assistant

2 months ago

Sacramento, United States Hope Cooperative (aka TLCS, Inc.) Full time $23
Job DescriptionJob DescriptionAre you a motivated individual with a passion for supporting others and making a difference in the community? Hope Cooperative is a highly respected, award-winning nonprofit provider of a full array of mental health and supportive housing services in Sacramento and Yolo Counties, and we need you to bring your compassion and support to the most vulnerable in our community. We are looking for dynamic, committed individuals to join our team Currently we are expanding and hiring, offering a sign-on bonus


Title: Property Management Assistant

Program(s) and Location: Housing (Sacramento, CA)

Schedule: Full-time non-exempt, 40 hours/week, Monday- Friday 8:00am-4:30pm

Pay rate: $23.32/hour

Benefits: HOPE Cooperative (aka TLCS, Inc.) offers a competitive benefits package consisting of, but not limited to, the following, and may be subject to change:

  • 21 PTO days per year (4 weeks & 1 day)
  • 26 PTO days after the 5th year (5 weeks & 1 day)
  • 6 days paid sick time
  • 11 paid holidays
  • 1 Personal Day
  • Leadership Development
  • Reimbursements
  • Eligible for Government Loan Forgiveness Programs
  • Employer-paid health insurance for employees and children (Kaiser, Sutter or Western Health Advantage)
  • HSA Contributions
  • Flexible Spending Account
  • 401k match
  • Transfer Sick Time Hours to PTO Hours
  • PTO Cash Out
  • Voluntary Dental, Vision, Life Insurance, Accident Insurance, Disability Insurance and more
  • Employee Assistance Program
  • Regular wage step scale increases
  • Flexible start/end times for some positions
  • iPhone with unlimited data for personal/professional use and laptop for some positions
  • Clinical Supervision towards licensure (for certain positions and upon approval)
  • CEU days for certain positions
  • Up to $500 CEU allowance for certain positions
  • Annual BBQ and staff appreciation awards
  • Annual Gift Card Program
  • Referral Bonuses

* All benefit offerings are subject to change and are governed by the eligibility guidelines in the Employee Handbook. This list represents a general summary of available benefits and nothing stated here should be interpreted as being included in a written offer for employment.


Position Description:

The HUD Specialist has the responsibility of completing tenant records and related occupancy documentation required by the agency Rental Assistance Programs, Leased Housing, SHRA and HUD (per related HUD guidelines) for all Rental Assistance Housing. In addition, this position is responsible for processing paperwork to verify that the applicant/resident meets regulatory set-aside requirements of the properties, working with the Program Managers, Personal Services Coordinators, Housing Manager, and clients in qualifying and processing applicants to fill vacant units. This position is required to perform HQS inspections on assigned properties.

Essential Duties and Responsibilities: (includes the following; other duties may be assigned)

1. Work with Rental Assistance Landlords and Property Managers

2. Assist with CAHI, HUD and SHRA Annual File Reviews and HQS Inspections.

3. Prepare documentation and related applicant and client occupancy and annual paperwork.

4. Follow and enforce all Fair Housing and local Landlord and Tenant laws and regulations.

5. Enter move-in and move-out information to agency software and process Security Deposit Refund paperwork. Complete agency documentation on client residential status (lease, move in/outs, room changes, income changes, etc.) Ensure that up-to-date tenant files are maintained per HUD standards.

6. Ensure the accuracy and quality of documentation by completing internal audits.

7. Ensure the protection and confidentiality of all Protected Health Information (PHI) by following all policies and procedures in the agency HIPAA Manual.

Education and/or Experience:

• One (1) year experience as a Property Manager, Property Assistant, Occupancy Specialist or related property management duties for low income multi-family housing.

• Experience in HUD audits and other agency reviews.

• Experience in completing certification and annual re-certifications for residents of HUD programs.

• Experience maintaining tenant/client property records for residential rental properties.

• Working knowledge of applicable local and federal housing laws including Fair Housing and Landlord and Tenant laws.

• Experience in managing occupancy for affordable housing developments, such as; HUD, Low Income Tax Credits, Rural Housing, and Tax-Exempt Bond properties highly desirable.

• Bachelor’s degree in Business Administration, Real Estate, or other appropriate discipline desirable.

Certificates, Licenses, Registrations:

• Possess a valid California Driver’s License and current vehicle insurance. Driving record must meet, and continue to meet, the underwriting standards established by the generalized driving guidelines used by our insurance broker. Must provide proof of insurance.

• Must have at least 3 or more years of driving experience.

• Certified Occupancy Specialist (COS) certification and experience with PRAC 811 experience preferred

Other Skills, Abilities, and Job Requirements:

• Must be able to handle daily responsibilities and projects with minimal direction;

• Must have the ability to safely operate office equipment where necessary;

• Ability to determine causes of operating failures and apply general rules to specific problems to produce the solution;

• Ability to manage one’s own time and coordinate the priorities of work orders and other responsibilities in order to ensure timely competition of required duties;

• Ability to manage one’s own tasks and proactively communicate about those tasks with the necessary parties;

• Work overtime as requested and approved.

• Ability to pass clearance of the Federal Bureau of Investigation (FBI) and/or Department of Justice (DOJ) background screenings.


HOPE Cooperative (aka TLCS, Inc.) is an Affirmative Action/Equal Opportunity Employer, and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class. Our agency embraces a diverse & culturally rich workforce, and we welcome all candidates to apply.

To apply, visit our Hope Cooperative – Online Career Center

Final Filing Date: Until Filled