Operations Admin

2 weeks ago

Spring, United States AG&P Americas Inc. Full time
Job DescriptionJob Description

POSITION PURPOSE

Under the general supervision of the Operations Manager, the Operations Admin is responsible for various administrative tasks related to operations such as records management, logistics, and other administrative support required for deployments.

QUALIFICATIONS

Education: Bachelor's degree preferred, High School GED required.

Experience: Previous administrative and customer service related experience required.

Licensure/Certification: None required.

Required Skills: Excellent problem-solving, oral, and written communication skills. Strong organizational and multi-tasking skills. Time management skills with the ability to meet deadlines. Extremely detail-oriented and precise. Ability to take initiative and problem solve. Proficient in Office 365 applications. Bilingual in Tagalog is preferred.

CONTACTS/INTERACTIONS

All positions of AG&P Americas Inc. are part of an interdisciplinary team and, as such, participate in the care and service delivery process through effective interaction with other team members. Primarily interacts with Company staff and Vendors. Reports to the Operations Manager.

PHYSICAL DEMANDS AND WORKING CONDITIONS

Frequent: standing, walking, lifting, carrying, pushing, pulling, reaching & climbing.

Occasional: sitting, bending, squatting, kneeling, & twisting.

Visual and hearing acuity is required; Work is both inside and outside.

Some coordination work with Manila or other international locations will require outside-of-normal work hours from time to time.

Travel: Up to 25% travel time is required to support workers deployments.

ESSENTIAL JOB FUNCTIONS

Every effort has been made to make this job description as complete as possible. However, it does not state or imply that these are the only duties the incumbent will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is a logical assignment to the job.

1. Assist with the use of the Deployment Tracker by inputting the necessary data entry details for deploying workers.

2. Assist with the necessary Logistics and Operational administrative tasks as directed.

3. Coordinates with HR and local bank to set up/pickup/shipping of TFW bank packets before deployments.

4. Assist with pickup/drop off workers and take them to required locations during the deployment process.

5. Manage project-related paperwork by ensuring all necessary materials are current, properly filed, and stored in SharePoint.

6. Provide assistance/coordination/research with TFW logistics.

7. Organize task lists/calendar for project related responsibilities.

8. Demonstrates professional conduct and complies with Company policies and procedures.

9. Maintains employee confidentiality.

10. Performs all other related duties as assigned.

I have reviewed these job requirements and verified that I could perform this position's minimum requirements and essential functions.

Legal Disclaimer: This is not a contract of employment; job duties and responsibilities may change, and additional job duties may be requested at any time.

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