Accounting Clerk

5 days ago

Louisville, United States Dealer Trade Network Holdco LLC Full time
Job DescriptionJob Description

Welcome to Dealer Trade Network, the vanguard of modern inventory solutions for franchise automotive dealers. With our origins rooted in Louisville, Kentucky, our impact resonates nationwide, as evidenced by our facilitation of tens of thousands of transactions across the United States. We’ve found a way to turn dealer data into actionable information that we use to facilitate dealer-to-dealer trades unlike anything else on the market. We analyze market trends down to the trim level and work with franchise dealerships to source additional inventory they need between deliveries from the factory. We can move distressed inventory out of dealer floorplans and into other markets. At Dealer Trade Network, we are driven to optimize every facet of the dealer's new car inventory process, catering to ever-changing market needs and redefining inventory management in the automotive landscape.

The Accounting Clerk manages accounts receivable, records financial transactions, and maintains financial integrity. This role ensures timely payment collection, supports financial health, and accurately closes and posts deals. By tracking invoices, monitoring payments, and reconciling discrepancies, the Accounting Clerk ensures steady cash flow, minimizes outstanding balances, and fosters positive customer relationships. Additionally, the role supports logistical coordination for smooth operations.

Job Purpose

The Accounting Clerk handles daily financial operations, including transaction recording, accounts receivable management, and financial reporting. This role ensures accurate ledgers, timely payments, and account reconciliation to support financial stability. By tracking invoices and payments, the Accounting Clerk maintains cash flow and minimizes outstanding balances. Additionally, they assist with logistical tasks for deal closures. This position requires attention to detail, strong organization, and proficiency in accounting software, along with fostering positive customer relationships.

Task & Responsibilities

General Bookkeeping:

  • Accurately record and categorize financial transactions in the accounting system.
  • Maintain the general ledger by posting and verifying journal entries.
  • Reconcile bank statements and credit card statements with internal records.
  • Process payroll by calculating employee wages, deductions, and taxes.
  • Assist in preparing for internal and external audits.

Accounts Receivable Management:

  • Generate and distribute customer invoices, ensuring accuracy and timeliness.
  • Monitor accounts to ensure timely and accurate collection of payments.
  • Follow up with customers regarding outstanding balances, discrepancies, and payment inquiries.
  • Maintain updated records of all customer interactions, payments, and adjustments.

Collections and Delinquency Management:

  • Supervise the collection of receivables, address payment discrepancies, and ensure prompt payment from clients.
  • Implement collection procedures and follow up with customers to ensure timely payments.
  • Coordinate with internal departments and external agencies for delinquent accounts and escalations.

Administrative Support:

  • Assist with general administrative tasks, including filing, data entry, and correspondence.
  • Collaborate with other departments, such as sales and logistics, to ensure accurate billing and resolve customer inquiries.
  • Support month-end and year-end closing processes.
  • Provide exceptional customer service to all dealerships involved in vehicle trades, ensuring customer satisfaction is a top priority.
  • Collaborate with other departments to ensure that financial information is accurate and up-to-date.

Note: This list of responsibilities is not exhaustive, and additional tasks may be assigned as needed to support the company’s objectives.

Special Skills

  • Exceptional attention to detail
  • Strong mathematical skills
  • Effective time management and organizational skills
  • Analytical skills for financial data analysis
  • Strong verbal and written communication skills
  • Problem-solving ability for financial discrepancies and reconciliation

Qualifications

  • Minimum of 2 years in a similar role
  • Associate or Bachelor’s: Preferably in Business Administration, Finance, or related field)
  • Must be Proficient in QuickBooks
  • Experience working with a high level of confidentiality and integrity
  • Basic IT skills, particularly in Microsoft Excel
  • Must have a proven track record of dependability

Company Benefits

  • 100% Employer Paid benefits for the Employee
    1. Health Insurance | Dental | Vision
    2. STD & LTD
    3. Basic Life Coverage for a $25,000 policy
  • (8) Eight Company-Paid Holidays
  • (10) Ten Days (80 hours) of PTO provided at the time of hire
  • Employee Referral Program
  • Employee Assistance Program (EAP)

Company Culture

At Dealer Trade Network, we live by four Core Values and seek to find new talent that will do the same: Customer Service over Self - While revenue is important, so is fulfilling our mission to serve our clients. Integrity in Everything We Do - Being a part of our team means you are doing the right thing. You give 110% and are consistently contributing quality work. Committed to Team Success - We foster a culture of lifting each other for our team's success because we need each other to achieve our goals. Adaptability and Resilience - We are reliable partners that can deliver for our clients and each other. As demands change, we adapt and overcome.

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