IBHS Administrative Project Manager

3 weeks ago

Exton, United States The Institute for Behavior Change Full time
Job DescriptionJob DescriptionSalary:

The Institute for Behavior Change is a non-profit organization that recruits, employs, trains, deploys and monitors the performance of staff who deliver mental health treatment and behavioral support to children in their homes and schools. We were founded in 1997 and currently work with licensed Intensive Behavioral Health Service (IBHS) agencies serving Delaware, Montgomery, and Bucks Counties, coordinated from our home office in Exton, PA.


The IBHS Administrative Project Manager is a full-time, in-office position on our management team. The Office Manager reports directly to the Administrative Director.  Our office is located about 1 mile from exit 312 (Downingtown) of the PA Turnpike.


Essential Duties and Responsibilities

  • Physically present in the Exton office from 9:00 am and 5:00 pm, Monday through Friday, reliably
  • Maintaining familiarity with PA IBHS regulations and other state, federal and local laws & standards
  • Managing the onboarding, training, retention and remedial training of Behavior Consultants
  • Recording treatment authorizations and comparing them with service delivery records weekly
  • Weekly monitoring BC documentation and updating BC, BHT and MT service delivery tracking
  • Weekly monitoring of BC collection of treatment outcome data (collected weekly from parents)
  • Conferring with HR Director as necessary to implement employee disciplinary actions
  • Conferring with HR Assistant as necessary to facilitate employee training and remediation
  • Conferring with Administrative Director regarding payroll, claims processing and documentation
  • Conferring with Clinical Coordinator to facilitate IBHS authorization request packet management
  • Conferring with Clinical Writing Specialist to facilitate efficient processing of clinical documentation
  • Overseeing client eligibility for IBHS treatment via EVS checks done at least once monthly
  • Updating Standard Operating Procedure documentation as needed
  • Assist with maintaining efficient office operation, completing other responsibilities as assigned


Minimum Qualifications (Knowledge, Skills, and Abilities)

  • 5+ years of successful experience in office management, preferably in an IBHS agency
  • Proficiency in MS Word, Excel, Power Point and Adobe Acrobat is essential
  • Experience and knowledge in data management - including HIPAA compliance
  • Exhibit confidentiality, flexibility, and ability to work closely with senior management team
  • Excellent attention to detail and the ability to interact in a polite, professional manner


OUR VALUES

We are committed to providing high quality mental health treatment and behavioral support to children in their homes, schools and communities (daycare, camp, after school care).  Our staff learn state-of-the-art skills in behavioral treatment and assist parents in getting and keeping insurance funding, until treatment is completed successfully.  We provide equal employment opportunity to all qualified persons without regard to race, creed, color, religious belief, sex, age, gender, sexual orientation, national origin, ancestry, physical or mental disability, or veteran status.  Successful candidates align with our values:

  • Tell the Truth
  • Be Thankful
  • Help Others
  • Share Fairly
  • Move Forward

  • Ibhs Administrative Project Manager

    3 weeks ago

    Exton, United States The Institute for Behavior Change Full time

    **The Institute for Behavior Change** is a non-profit organization that recruits, employs, trains, deploys and monitors the performance of staff who deliver mental health treatment and behavioral support to children in their homes and schools. We were founded in 1997 and currently work with licensed Intensive Behavioral Health Service (IBHS) agencies serving...

  • IBHS Administrative Project Manager

    4 weeks ago

    Exton, United States The Institute for Behavior Change Full time

    Job DescriptionJob DescriptionSalary: The Institute for Behavior Change is a non-profit organization that recruits, employs, trains, deploys and monitors the performance of staff who deliver mental health treatment and behavioral support to children in their homes and schools. We were founded in 1997 and currently work with licensed Intensive Behavioral...

  • Office Manager

    3 weeks ago

    Exton, United States The Institute for Behavior Change Full time

    **The Institute for Behavior Change** is a non-profit organization that recruits, employs, trains, deploys and monitors the performance of staff who deliver mental health treatment and behavioral support to children in their homes and schools. We were founded in 1997 and provide services throughout Delaware, Montgomery, and Bucks County coordinated from our...

  • Administration Manager

    2 weeks ago

    Exton, Pennsylvania, United States Frontage Laboratories Full time

    Administration ManagerTitle: Administration ManagerLocation: Exton, PennsylvaniaDivision/Department: CMC, Contract & Project ManagementReports to: Sr. Manager, CMC, Contract & Project ManagementFull-time: YesFrontage Laboratories:Frontage Laboratories Inc. (Frontage) is a global contract research organization with broad expertise in supporting pre-clinical...

  • Administration Manager

    4 weeks ago

    Exton, United States Frontage Laboratories Full time

    Job DescriptionJob Description Administration ManagerTitle: Administration Manager Location: Exton, PennsylvaniaDivision/Department: CMC, Contract & Project ManagementReports to: Sr. Manager, CMC, Contract & Project Management Full-time: Yes Frontage Laboratories: Frontage Laboratories Inc. (Frontage) is a global contract research organization with broad...

  • Project Administrator

    7 days ago

    Exton, United States The Travelers Companies, Inc. Full time

    Who Are We? - Taking care of our customers, our communities and each other. That’s the Travelers Promise. By honoring this commitment, we have maintained our reputation as one of the best property casualty insurers in the industry for over 160 years. Join us to discover a culture that is rooted in innovation and thrives on collaboration. Imagine loving...

  • Project Manager

    3 weeks ago

    Exton, United States KOMAN Government Solutions, LLC Full time

    KOMAN Government Solutions, LLC (KGS), a wholly-owned 8(a) subsidiary of the Natives of Kodiak (NOK), provides high-quality remediation, consulting, engineering, waste management, munition and construction services. KGS is characterized by our financial stability, positive and profitable growth and an excellent safety record. Our client base includes the...

  • Subcontracts Administrator/Manager

    1 month ago

    Exton, United States TerranearPMC, LLC Full time

    Job DescriptionJob DescriptionTPMC Office: Exton, PennsylvaniaThis is an immediate opportunity to join the TerranearPMC team as a Subcontracts Administrator or Manager (depending on experience) in our Exton, Pennsylvania location. This role has the potential to grow/develop into a manager role. The chosen candidate will report to the Chief Financial Officer...

  • Subcontracts Administrator/Manager

    4 weeks ago

    Exton, United States TerranearPMC, LLC Full time

    Job DescriptionJob DescriptionTPMC Office: Exton, PennsylvaniaThis is an immediate opportunity to join the TerranearPMC team as a Subcontracts Administrator or Manager (depending on experience) in our Exton, Pennsylvania location. This role has the potential to grow/develop into a manager role. The chosen candidate will report to the Chief Financial Officer...

  • Administrative Assistant/ Administrative Coordinator

    2 weeks ago

    Exton, United States Infotree Global Solutions Full time

    No C2C and/or H1B Please!!Job Title: Administrative Assistant/ Administrative CoordinatorW2 Contract & Onsite roleWork Location: EXTON, PAOne of our leading Pharmaceutical client is looking for a Administrative Assistant/ Administrative CoordinatorRequired Experience: • 3 to 5 years of experience of administrative skills• Proficiency in MS Office Suite...

  • Administrative Coordinator

    2 weeks ago

    Exton, United States ACS Full time

    **Title: Administrative Coordinator - 6:30 AM to 3:30 PM** **Location: Exton, PA** **Remote/Hybrid/Onsite: Onsite** **Position Type: Contract, possible temp-to-perm** **Duration: 12+ months** **Rate: $25.00 - $35.00/hr** **ROLE OVERVIEW**: **The Administrative Coordinator is primarily responsible for supporting an assigned manager (typically a Director or...

  • Administrative Coordinator

    4 days ago

    Exton, United States Zenith LifeScience Full time

    Contract Administrative CoordinatorJob DescriptionThe Administrative Coordinator is primarily responsible for supporting an assigned manager (typically a director or above) with administrative tasks and performing the front desk activities. They will also provide back-up support for the Executive Assistant at the site.Essential FunctionsThe Administrative...

  • Administrative Coordinator

    4 days ago

    Exton, United States Zenith LifeScience Full time

    Contract Administrative CoordinatorJob DescriptionThe Administrative Coordinator is primarily responsible for supporting an assigned manager (typically a director or above) with administrative tasks and performing the front desk activities. They will also provide back-up support for the Executive Assistant at the site.Essential FunctionsThe Administrative...

  • Administrative Coordinator

    2 weeks ago

    Exton, Pennsylvania, United States Vaco Full time

    Administrative CoordinatorOnsite in Exton, PA ***Contract 12 months (Possible Conversion / Extension)Pay Rate: Up to $18/Hr. on W2About the role: The Administrative Coordinator is primarily responsible for supporting an assigned manager (typically a Director or above) with administrative tasks and performing the front desk activities. They will also provide...

  • Administrative Coordinator

    4 days ago

    Exton, United States Planet Pharma Full time

    The Administrative Coordinator is primarily responsible for supporting an assigned manager (typically a Director or above) with administrative tasks and performing the front desk activities. They will also provide back-up support for the Executive Assistant at the site.Essential Functions:The Administrative Coordinator will prioritize workload and deliver...

  • Administrative Coordinator

    4 days ago

    Exton, United States Planet Pharma Full time

    The Administrative Coordinator is primarily responsible for supporting an assigned manager (typically a Director or above) with administrative tasks and performing the front desk activities. They will also provide back-up support for the Executive Assistant at the site.Essential Functions:The Administrative Coordinator will prioritize workload and deliver...

  • Npi Project Manager

    4 weeks ago

    Exton, United States IDEMIA Full time

    Overview: IDEMIA is the global leader in identity and security. Our mission is to create a safe and simple future where identity verification is indisputable, and only you can assert your identity. We are a distributed company leveraging the latest technologies to deliver world-class products in the private and public sectors of finance, telecom, identity,...

  • Technical Project Manager

    2 weeks ago

    Exton, United States SID Global Solutions Full time

    Job Title: Technical Project ManagerLocation: SIDGS Technology – Exton, PA - Onsite - FulltimeKey Skills: Enterprise level Project Management, cloud migration (Google Cloud preferred), Digital Transformations, API Management, CI/CD (Develops)Experience in managing programs, projects and teams in cloud technologies and digital technologiesGood business &...

  • Technical Project Manager

    2 weeks ago

    Exton, United States SID Global Solutions Full time

    Job Title: Technical Project ManagerLocation: SIDGS Technology – Exton, PA - Onsite - FulltimeKey Skills: Enterprise level Project Management, cloud migration (Google Cloud preferred), Digital Transformations, API Management, CI/CD (Develops)Experience in managing programs, projects and teams in cloud technologies and digital technologiesGood business &...

  • NPI Project Manager

    2 months ago

    Exton, United States IDEMIA Full time

    Overview: IDEMIA is the global leader in identity and security. Our mission is to create a safe and simple future where identity verification is indisputable, and only you can assert your identity. We are a distributed company leveraging the latest technologies to deliver world-class products in the private and public sectors of finance, telecom, identity,...