Development Systems Coordinator

2 months ago

Tampa, United States Straz Center for the Performing Arts Full time
Job DescriptionJob Description

Be a Star at the Straz Center for the Performing Arts

The Development Systems Coordinator reports to the Manager of Development Systems and assists with receipt and processing of donations, generating and archiving gift-related correspondence, tracking and maintaining donor recognition, updating donor data records, and assisting with data pulls to support the needs of the development team.

Located in downtown Tampa, the 335,000 square-foot Straz Center, one of the largest performing arts complexes in the country, offers a team-based work environment that shows our dedication to the community every day. We reward our full-time employees with a strong benefits package including options for health/dental, vision, etc., discounted downtown parking, food and show discounts, plus a generous 403(b) plan and 26 days of PTO/Holidays per year.

Essential Functions:

Gift Renewal and Acknowledgement

  • Assist with preparation of renewal letters for annual gifts, pledge payments and other special campaigns monthly.
  • Assist with preparation of pledge reminder letters and invoices for payments on capital, endowment, and annual gifts.
  • Generate acknowledgement letters and annual benefit fulfillment packages.
  • Track benefits in donor record; issue replacement or supplemental benefit materials upon request.
  • Generate thank-you letters from Straz Center President and CEO, with direction from Chief Development Officer.
  • Generate year-end tax statements for donors $1,000+.
  • Serve as back-up for gift entry for Manager of Development Systems.

Stewardship

  • Maintain accurate donor recognition lists for website, printed programs and publications, and campus recognition.
  • Ensure annual disbursement of parking passes, donor cards, or other benefit collateral to appropriate endowment and capital campaign donors, founders, board members and public officials.

General/Administrative

  • Monitor emails to a shared mailbox; direct to gift officers when appropriate.
  • Maintain the digital archive of gift correspondence.
  • Perform data pulls and generate lists for digital and print mailings for development and marketing communications.
  • Assist with data clean-up as necessary to maintain accurate and relevant electronic donor records; provide backup support to maintain Board of Trustees and Public Officials constituencies in database.
  • Track development collateral and office supply inventory.
  • Other duties as assigned.

Supervisory Responsibilities:

  • This position has no supervisory responsibility.

Minimum Qualifications (Knowledge, Skills, and Abilities):

  • Computer-related experience and understanding of accounting principles necessary. Preferred proficiency with Microsoft Office suite.
  • Self-starter with an extraordinary commitment to accuracy and detail.
  • Fundamental understanding of fundraising concepts preferred.

Education and Work Experience:

  • High school diploma or GED.
  • Two years' experience in database management.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

  • While performing the duties of this job, the employee is regularly required remain in a stationary position and use the telephone. The employee is frequently required to traverse the facility or remain stationary; reach with hands and arms, communicate, and exchange information. The employee is occasionally required to operate office equipment and perform departmental essential functions.
  • The nature of this job requires the employee to work on-site as a regular work routine.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

  • The noise level in the work environment is usually moderate.

Travel: This position is not expected to require travel.


The David A. Straz, Jr. Center for the Performing Arts, Inc. is an equal opportunity employer committed to being an inclusive workplace and strongly believes in the importance of having a diverse group of individuals represented. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.

Please visit our website at www.StrazCenter.org to learn more about the Straz Center.



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