Senior Executive Assistant

4 weeks ago

Palmetto, United States Life Surge Full time
Job DescriptionJob Description

Job Title: Senior Executive Assistant 

Employment Type: Full Time, 40 hours/week 

Reports to: CEO 

FLSA Status: Exempt 

Who We Are 

LIFE SURGE is a leading company in the industry of faith-based live events and financial education programs. One of the fastest growing organizations in the country, LIFE SURGE exists to inspire, transform and equip people to build their personal impact in ways that glorify God. By annually producing 30+ events and providing financial education to thousands around the nation, we do just that.   

We are a team of experienced professionals who are passionate about helping people learn, grow, and connect so they may live more enriched lives. Our culture is one where we celebrate one another, individually and as a team. We look to acknowledge and reward our star performers. Let your light shine in our company      

Opportunity 

The Senior Executive Assistant is responsible for providing high-level administrative support to the CEO of the organization. This role requires a proactive approach, always being one step ahead with exceptional organizational skills, attention to detail, and the ability to manage multiple tasks efficiently. The Senior Executive Assistant will also oversee other administrative staff and ensure the smooth operation of executive offices. 

Responsibilities 

  • Proactively obsessed with making the CEO’s life more effective, efficiently and constantly creating more time for the CEO.  

  • Proactively identify and address the CEO’s needs to facilitate his daily workflow and enhance productivity.   

  • Oversee the daily operations of the office of the CEO and ensure all administrative functions run smoothly.   

  • Assist in the planning and execution of special projects and initiatives as directed by senior executives.   

  • Ensure travel arrangements align with the CEO’s preferences and needs, considering factors such as timing, comfort, and convenience. 

  • Handle any changes or adjustments to travel plans promptly and efficiently. 

  • Prepare detailed travel itineraries, including relevant contact information, directions, and schedules. 

  • Stay informed about the CEO’s priorities and upcoming commitments to provide timely reminders and support. 

  • Coordinate with other team members and departments to ensure seamless communication and execution of tasks. 

  • Manage ad-hoc tasks and projects, ensuring they are completed accurately and within deadlines. 

  • Coordinate and host virtual meetings, webinars, and conference calls. 

  • Schedule and attend meetings on behalf of the CEO, taking notes and recording minutes.  

  • Make guests feel welcomed in the office and at events.  

  • Assist CEO with personal and business errands.  

  • Represent executives and company to outside contacts with excellence through personal meetings, as well as video, phone, email, and text communications.  

  • Coordinate with various departments and staff as needed by executives.  

  • Act as a gatekeeper to minimize distractions and effectively save time. 

  • Handle sensitive and confidential information with the utmost discretion.  

  • Maintain a high level of professionalism and integrity in all interactions.  

  • Supervise and mentor other administrative staff, providing guidance and support as needed.  

  • Foster and maintain positive relationships with clients, partners, and team members.  

  • Conduct research and compile data to support decision-making processes.  

  • Prepare and edit correspondence, reports, presentations, and other documents.  

  • Handle incoming and outgoing communications, including emails, phone calls, and mail. 

  • Coordinate with various departments to ensure project deadlines are met.  

  • Facilitate effective communication and collaboration across the organization. 

  • Maintain and manage projects and tasks through tools like Asana.   

  • Maintain and update CEO preferences, workflow, logins, contacts, etc. in the assistant manuals and key documents. 

  • Ensure that personal tasks and errands, such as managing personal appointments, reservations, and household management are handled efficiently and effectively around the clock (i.e. nights and weekends).  

Knowledge, Skills and Abilities Preferred 

  • Excellent project management, organizational skills, and attention to detail.  

  • High capacity to handle a lot of activities and make appropriate decisions.  

  • Excellent organizational and time management skills. 

  • Strong interpersonal skills and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors. 

  • Excellent verbal and written communication skills.   

  • Strong ability to follow through, manage, and prioritize multiple projects and tasks.  

  • Highly organized and efficient.  

  • Ability to learn new apps and systems quickly. 

  • Self-motivated, self-managed, and driven by performance. 

  • Ability to effectively multitask while keeping a positive attitude.  

  • Able to create and maintain collegial relationships with all team members.  

Qualifications 

  • 10+ years of related work experience. 

  • Knowledge of Microsoft Office Suite a must. 

  • Knowledge of Asana, AI and other tools and apps.    

Job Benefits 

  • Health, Dental, Vision, Life, Holiday and Paid Time Off. 

  • Non-corporate, casual, entrepreneurial, comfortable, fun, and proactive work environment.  

  • High-level performers, disciplined, and self-motivated people will do VERY WELL in this environment. 

LIFE SURGE is an Equal Opportunity Employer. We value diversity and seek to empower each individual while supporting the many perspectives, skills, and experiences within our workforce. All employment is decided based on qualifications, merit, and business needs. 

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