Full Time Executive Assistant

4 weeks ago

Morris Plains, United States Mangone Law Firm Full time
Job DescriptionJob Description

Join Our Team as Executive Assistant to the CEO - Empowering New Americans

Are YOU a person with a high level of DRIVE and INITIATIVE?

Do YOU want to be part of an ENERGETIC and FAST-GROWING TEAM?

If you answered an ENTHUSIASTIC “YES” to both questions above, KEEP READING.

We are a culture-driven company, with STRONG CORE VALUES, huge goals and a bright future set for us.

If you're sick of flat lining in your career and ready for growth, apply to join our team now.

Mangone Law Firm, LLC is an immigration law firm committed to help the New Americans gain legal status in the U.S since 2012. Our office is in New Jersey, but we represent immigrants all over the United States.

We concentrate our efforts on helping our clients to stay safe with their families. We are proud to do GREAT work for our clients. We know their struggles, and we care.

And THAT’S where you come in.

We are currently seeking a dedicated and highly organized Executive Assistant to support our CEO in her mission to empower New Americans and provide them with the legal assistance they need to thrive in the United States.

This is a full-time role based in our New Jersey office. This will be a hybrid position which will entail a combination of working in the office as well as working remotely.

Mission:

As the Executive Assistant, your mission will be to assist our CEO by ensuring seamless administrative operations, allowing her to devote her full attention to advocating for our clients' immigration needs.

You will play a crucial role in ensuring that our commitment to serving New Americans is upheld with the highest standards of efficiency and compassion.

Requirements

  • Education: Bachelor's degree preferred.

  • Experience: 2-5 years of experience in an administrative support role.

  • Location: Virtual but able to meet weekly and quarterly in our New Jersey office.

In this role, you will have several primary responsibilities, including:

  • CEO Assistant: Operates as the CEO's direct communication representative to all staff.

  • Meeting Management: Prepare meeting agendas, handle logistics, and ensure the CEO is fully prepared for all her meetings.

  • Communication: Act as a liaison on behalf of the CEO, facilitating internal and external communications.

  • Email Management: Efficiently manage the CEOs emails, ensuring prompt responses and organizing communications.

  • Administrative Support: Assist with administrative tasks such as appointment scheduling, research, and document preparation.

  • Calendar Management: Maintain and organize the CEOs calendar, managing appointments and deadlines.

  • Client Support: Provide support in serving our clients by assisting with inquiries, documentation, and related tasks.

  • Special Projects: Assist with various projects as needed to support our mission of helping New Americans.

  • Clerical tasks: Perform clerical tasks utilizing knowledge of office systems and procedures. Types letters, correspondences, reports and presentations as needed.

To excel in this role, you should possess the following proficiencies:

  • Exceptional Organizational Skills: Ability to manage multiple tasks and priorities with precision.

  • Effective Communication: Strong written and verbal communication skills.

  • Detail Oriented: Attention to detail is crucial in maintaining our commitment to excellence.

  • Deadline Oriented: Ability to work independently to meet deadlines.

  • Result Oriented: Strong problem-solving ability.

  • Committed to Continuous Improvement: Willingness to learn new things on a daily basis.

  • Compassion, Empathy and Honesty: Demonstrated understanding and empathy for the immigrant experience.

  • Bilingual: Must read, speak and write both English and Spanish.

  • Technology Proficiency: Familiarity with office software and tools for efficient task management.

Benefits

  • 401(k)

  • 401(k) Employer Contribution

  • Dental Insurance

  • Health Insurance

  • Life Insurance

  • Paid Time Off and Holidays

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