Staff Accountant

2 weeks ago

Aliso Viejo, United States RXSIGHT INC Full time
Job DescriptionJob DescriptionDescription:

RxSight® is an ophthalmic medical technology corporation headquartered in Aliso Viejo, California that has commercialized the world’s first and only adjustable intraocular lens (IOL) that is customized after cataract surgery. The company’s mission is to revolutionize the premium cataract surgery experience by allowing surgeons to partner with their patients to achieve optimized results for every unique eye.


OVERVIEW:

The AP Staff Accountant is responsible for ensuring the accuracy of the accounts payable records, making sure invoices are paid timely, and records are maintained to proper approval, coding and authorization for payment. The AP Staff Accountant problem solves vendor invoices issues driving timely resolution. The AP Staff Accountant is a subject matter expert on the automated invoice processing software (DocLib).

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Reconciliation of AP/AP related GL accounts as assigned including uploading documentation to the reconciliation software (Blackline)
  • Complete assigned monthly journal entries (such as reclass entries for miscoded expenses or expenses that should be recorded as prepaid; balance sheet reclasses for net debits in AP to AR for month-end)
  • Process invoices in DocLib and/or QAD as needed to vouch for payment.
  • Monitor the Accounts Payable inbox by moving invoices received into the supplier archive folders. Ensure suppliers are submitting invoices in PDF format. If received in other formats, convert to PDF and submit on supplier behalf.
  • Oversight of the AP Inbox includes responding to supplier payment inquiries and payment inquiries from internal departments within in 24 business hours or less from receipt of inquiry. Raise awareness to supervisors or ask for assistance as needed.
  • Record approved receipts on service invoices in QAD as needed (for those not automatically processed in DocLib).
  • Obtain approval and appropriate account and project coding as required for non-PO invoices using DocLib or manually if needed for quick turn or errors from DocLib.
  • Assess use tax and/or audit sales tax amounts assessed by vendors for accuracy.
  • Participate (create payment selections, print checks, enter electronic payments, send remittances, etc.) as assigned in weekly cash disbursement process (checks, ACH, wire, online payments)
  • Complete corrections (reversal of voucher and re-entry or journal entry to record sales tax) identified in review.
  • Work with Purchasing and Receiving Departments and Suppliers to resolve invoicing and/or receiving discrepancies participating in weekly meetings and maintaining issues log to document responses, aging, etc.
  • Support the month-end close of AP on the last business day of the month and first few days of the new month. Move invoices into Last Day of the Month folder, After Month End folder and provide invoice coding in each folder by end of next business day. For example, all invoices should be coded for “Last Day of the Month” folder by end of business day of the first day of the new month, etc.
  • Research and resolve stale (>7 days old) receipts and returns in QAD (monitor unprocessed invoices and unmatched receiver report as assigned)
  • Record credit card transactions in QAD via journal entry or AP and reconcile the statement by defined deadlines (Day 2 of new month).
  • Manage payments for all clinical studies by ensuring expense is recorded in the proper period and payments are accurate and appropriately approved.
  • Contact suppliers to verify ACH or wire information, documenting name of person verified information with; if changes to ACH or wire information, use contact information (name, phone number) of known contact prior to change in instructions.
  • Assist supervisor as needed.

Requirements:

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

  • Knowledge of AP (suppliers, POs, invoices, 3-way match)
  • Understanding of wire and ACH processing
  • Understanding of sales tax and exemptions as it relates to inventory purchases and manufacturer’s exemption
  • Understanding of GL accounts, cost centers and coding
  • Intermediate MS Excel
  • Must have good phone skills and interact well with others.
  • Must present themselves as a professional always.

SUPERVISORY RESPONSIBILITIES:

  • None

EDUCATION, EXPERIENCE, and TRAINING:

  • Bachelor’s degree or equivalent; minimum 5 years’ experience in AP processing.
  • Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence.
  • Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ration, and percent.
  • Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
  • Must have good phone skills and interact well with others. Must have basic knowledge of current software packages.
  • Support our company values (Customer Focused, Teamwork, Sense of Urgency, Respect).
  • Training to be completed per the training plan for this position as maintained in the document control system
  • The training requirements on TRN-10007 Insider Trading Policy, TRN-10008 Global Anti-Bribery and Anti-Corruption Policy and TRN-10009 Code of Business Conducts and Ethics must be diligently completed within 30 days from the hiring date and on an annual basis

CERTIFICATES, LICENSES, REGISTRATIONS:

  • None

COMPUTER SKILLS:

  • Accounting/AP Software
  • Microsoft Office (Word, Excel, Teams, Outlook, etc.)

  • Staff Accountant

    2 weeks ago

    Aliso Viejo, United States Pacifica Hotel Company Full time

    Pacifica Hotel Company is looking for a Staff Accountant to join the corporate team! This is an hourly position working with a team of other staff accountants each with their own portfolio of properties. The ideal candidate will be organized, great a Staff Accountant, Accounting Manager, Accountant, Staff, Accounting, Hotel

  • Staff Accountant

    3 weeks ago

    Aliso Viejo, United States Pacifica Hotel Company Full time

    Pacifica Hotel Company is looking for a Staff Accountant to join the corporate team! This is an hourly position working working on the various aspects of our Corporate entities. The ideal candidate will be organized, great at multi-tasking. Overtime may be necessary during the monthly closing process.. Essential Functions and Responsibilities of the job...

  • Staff Accountant

    3 weeks ago

    Aliso Viejo, United States RxSight Full time

    RxSight is an ophthalmic medical technology corporation headquartered in Aliso Viejo, California that has commercialized the worlds first and only adjustable intraocular lens (IOL) that is customized after cataract surgery. The companys mission is to revolutionize the premium cataract surgery experience by allowing surgeons to partner with their patients to...

  • Staff Accountant

    7 days ago

    Aliso Viejo, United States RxSight, Inc. Full time

    RxSight® is an ophthalmic medical technology corporation headquartered in Aliso Viejo, California that has commercialized the world's first and only adjustable intraocular lens (IOL) that is customized after cataract surgery. The company's mission is to revolutionize the premium cataract surgery experience by allowing surgeons to partner with their patients...

  • Staff Accountant

    2 weeks ago

    Aliso Viejo, United States RxSight, Inc. Full time

    RxSight® is an ophthalmic medical technology corporation headquartered in Aliso Viejo, California that has commercialized the world's first and only adjustable intraocular lens (IOL) that is customized after cataract surgery. The company's mission is to revolutionize the premium cataract surgery experience by allowing surgeons to partner with their patients...

  • Staff Accountant

    2 days ago

    Aliso Viejo, United States RXSIGHT INC Full time

    Job DescriptionJob DescriptionDescription:RxSight® is an ophthalmic medical technology corporation headquartered in Aliso Viejo, California that has commercialized the world’s first and only adjustable intraocular lens (IOL) that is customized after cataract surgery. The company’s mission is to revolutionize the premium cataract surgery experience by...

  • Director of Centralized Hotel Accounting

    13 hours ago

    Aliso Viejo, United States Pacifica Hotels Full time

    ** Director of Centralized Hotel Accounting** **Job Category****:** Corporate **Requisition Number****:** DIREC003848 Showing 1 location **Job Details** **Description** **Pacifica Hotel Company** is actively seeking a **Director of Centralized Hotel Accounting** to join the corporate team! The Director of Centralized Hotel Accounting will be responsible for...

  • Assistant Controller

    12 hours ago

    Aliso Viejo, United States Talently Recruiting Full time

    Job Title: Assistant Controller Location: Aliso Viejo, CA Salary: $110k-$130k + Bonus Skills: Accounting, Tax, Reporting About Company / Opportunity: We specialize in managing life settlements for highly discerning institutional investors globally. Our exclusive focus on life settlements and longevity-contingent investments stems from our belief in their...

  • Assistant Community Manager

    7 days ago

    Aliso Viejo, United States Shea Properties Full time

    **Description** The Assistant Community (Property) Manager assists the Community Manager in the successful site management of the apartment community providing the necessary leadership, guidance and motivation to ensure a positive working environment and quality community living. The Assistant Community Manager is responsible for administering the...

  • Retail Associates

    1 week ago

    Aliso Viejo, United States MicroVention Full time

    Job Description Maintaining consistent employee data confidentiality, perform a variety of specialist administrative tasks associated with payroll operations. Process wage/salary payments and audits time entries. Utilize automated time and attendance software and programs in day-to-day operations. Handle general inquiries regarding payroll, time, and...

  • Assistant Store Manager

    1 week ago

    Aliso Viejo, United States Jj & Cc Corporation Full time

    Job DescriptionJob DescriptionWe are looking for a self-motivated and results-driven store manager to excel in customer service and manage a team and store operations. Our goal at Creamistry is to provide a one-of-a-kind experience to exceed our customer's expectations for quality and service while creating an environment that is fun and enjoyable for...

  • Investment Analyst

    4 weeks ago

    Aliso Viejo, United States Soka University of America Full time

    Date Posted: 4/25/2024Under the general supervision of the Investment Manager, the Investment Analyst will join SUA’s investment office to support and advance the work of the investment office. The Investment Analyst directly works on various projects to help with the day-to-day management of SUA’s global portfolio of investments, assisting in managing a...

  • CA Dist Suppt Pharmacist PT

    2 days ago

    Aliso Viejo, United States CVS Health Full time

    Bring your heart to CVS Health. Every one of us at CVS Health shares a single, clear purpose: Bringing our heart to every moment of your health. This purpose guides our commitment to deliver enhanced human-centric health care for a rapidly changing world. Anchored in our brand - with heart at its center - our purpose sends a personal message that how we...

  • Shelter Advocate Relief

    1 day ago

    Aliso Viejo, United States Laura's House Full time

    LAURA'S HOUSE:Changing social beliefs, attitudes and the behaviors that perpetuate violence while creating a safe space in which to empower individuals and families affected by abuse.JOB SUMMARY:The Shelter Advocate ensures the safety and security of shelter residents. The primary accountabilities of this position are to (1) provide crisis intervention,...

  • Service Desk Agent

    2 days ago

    Aliso Viejo, United States Leisure Sports Full time

    Leisure Sports Service DepartmentJob DescriptionSERVICE DESK AGENTMISSION To create great first and last impressions for members and guests, and to control club access. Answer incoming telephone calls promptly and handle them professionally. Be aggressively hospitable to members and guests as they enter and exit the club, and use names at every opportunity....

  • Education and Outreach Specialist

    3 hours ago

    Aliso Viejo, United States Laura's House Full time

    Job DescriptionJob DescriptionJob Summary:The Education & Outreach Specialist is part of a team that develops and implements the organization's community education and outreach plan to expand clients' access to Laura's House services and build relationships with community partners. The position's primary accountabilities are the (1)...

  • LVN/LPN (Licensed Vocational Nurse/Licensed Practical Nurse)

    7 days ago

    Aliso Viejo, United States The Covington Full time

    The Covington - Looking for a new and exciting opportunitity?  Join our supportive staff of nurses & caregivers at a senior living community where you can feel the joy and warmth that radiates throughout the population of people that live and work here.   Pay: $31.83 - 37.40 per hour + Shift Differential Pay   What You’ll Get: This full-time hourly...

  • Shelter Advocate Relief

    1 day ago

    Aliso Viejo, United States Laura's House Full time

    Job DescriptionJob DescriptionLAURA'S HOUSE:Changing social beliefs, attitudes and the behaviors that perpetuate violence while creating a safe space in which to empower individuals and families affected by abuse.JOB SUMMARY:The Shelter Advocate ensures the safety and security of shelter residents. The primary accountabilities of this position are to (1)...

  • ServiceNow Project Manager

    1 day ago

    Aliso Viejo, United States JobRialto Full time

    DescriptionWe are seeking an experienced ServiceNow Project Manager to lead our team in delivering successful ServiceNow implementations. In this role, you will be responsible for overseeing all aspects of ServiceNow projects, with a focus on Customer Service Management (CSM) and Field Service Management (FSM). You will work closely with clients,...

  • Shelter Advocate Relief

    14 hours ago

    Aliso Viejo, United States Laura's House Full time

    LAURA'S HOUSE:Changing social beliefs, attitudes and the behaviors that perpetuate violence while creating a safe space in which to empower individuals and families affected by abuse.JOB SUMMARY:The Shelter Advocate ensures the safety and security of shelter residents. The primary accountabilities of this position are to (1) provide crisis intervention,...