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Benefits Specialist

2 months ago

Austin, United States P. Terry's Burger Stand Full time
Job DescriptionJob DescriptionBenefits:
  • 401(k)
  • Bonus based on performance
  • Competitive salary
  • Free food & snacks
  • Health insurance
  • Paid time off
  • Training & development
  • Vision insurance

Join our growing company

If you are looking for excellent benefits, unique perks, and an employee-focused culture based on integrity, opportunity, coaching and development, and opportunities for advancement...and... a fun place to work ...our company is the employer of choice.

We are accelerating our growth around Texas multiple locations currently in operation. Supporting the companys growth through continuing to build a best-in-class Culture team will be critical to its success. We offer excellent perks and benefits, free burgers and are known for our incredible workplace culture.

The Benefits Specialist at P. Terrys reports directly to the Vice President of Culture. This individual will work with the Culture and Finance team to oversee and administer all employee benefits and leave of absence programs to ensure compliance with all state and federal laws and regulations and a positive employee experience. This includes but is not limited to medical, dental, vision, flexible spending and health savings accounts, life insurance, short-term and long-term disability, Sabbaticals, Pet Insurance, 401k, Workers Compensation, FMLA/LOA Administration, Service Awards and Cake Program.
This position is onsite at our Home Office.

Your Day to Day

Benefits
  • Analyze current benefits trends to estimate impact on organization and tracks applicable benefits legislation.
  • Manage end-to-end benefits administration, including internal audits, open enrollment, benefits, wellness-related communications, and hosting new hire benefit orientation.
  • Reconcile benefits invoicing; Approve and process all invoices
  • Collaborate with Manager of Culture and payroll to ensure employee and payroll records are accurate for employee payroll deductions, employer contributions, and time off records related to leave of absences.
  • Advise and inform employees of changes and developments related to benefits including eligibility, coverage, and counsel employees regarding benefit programs and the plan coverage.
  • Communicate with third-party services to resolve benefit-related issues.
  • Work with broker to schedule mid-year review meetings and all tasks leading up to and after open enrollment.
  • Manage payroll EDI feeds with carriers and payroll vendor.
  • Manage Short Term Disability and all leave of absence and sabbatical programs. Monitors and tracks absence status, documentation, and return to work dates.
  • Complete all relevant filings and ensure benefits compliance (5500, ERISA, Section 125, COBRA, FMLA, ADA, etc.)
  • Serve as 401k plan administrator (day-to-day oversight of plan activities), main point of contact for annual 401k audit, and 5500 filing, and enrollment communications.
  • Responsible for reconciling 401k benefit statements.
  • Conduct research on employee satisfaction (e.g., using surveys and quantitative data)
  • Provide reports as requested, compile statistics and analytics to present to the leadership team.
  • Coordinate employee benefits with culture and finance departments to ensure that all benefits are being provided correctly and on time.
  • Involved in plan or policy design and vendor selection and oversight.
  • Provides reports to management regarding employee benefits data findings.
  • Manage the distribution and tracking of the service awards and birthday cake programs
Liability Insurance and Workmans Comp
  • Handle guest and employee incidents; collect incident reports from stands, home office, commissary, view and preserve video footage of incidents, track resolution, assist VP of Finance in processing claims.
  • Communicate with employees, submit and track claims, manage third party vendor, manage distribution of required documents, compliance, work with operations, facilities and training on safety initiatives/programs.
  • Coordinates with managers to develop modified work scheduling or return to work accommodations connected to a leave of absence Bonafede offers.
  • Involved in plan or policy design and vendor selection and oversight
  • Preserve and practice superior confidentiality of employee medical documentation and files.
  • Approve and process all invoices.
Who you are.

  • Bachelor's degree in human resources management, business administration, or a related field, preferred.
  • SPHR or SHRM-SCHP certification preferred, CCP, a plus.
  • 1-3 years of experience administering benefits programs.
  • Strong knowledge of FMLA, ADA, PPACA and federal and state laws regarding benefits and compliance (e.g., ERISA, COBRA, HIPAA, etc.).
  • Proficiency in MS Office with exceptional experience with Excel (formulas, v-lookup, and Pivot Tables).
  • Bachelor's degree in human resources management, business administration, or a related field, preferred.
  • SPHR or SHRM-SCHP certification preferred, CCP, a plus.
  • 1-3 years of experience administering benefits programs.
  • Strong knowledge of FMLA, ADA, PPACA and federal and state laws regarding benefits and compliance (e.g., ERISA, COBRA, HIPAA, etc.).
  • Proficiency in MS Office with exceptional experience with Excel (formulas, v-lookup, and Pivot Tables).
  • Solid knowledge of benefits programs, policies, procedures, and applicable legislation.
  • Excellent time management skills with a proven ability to meet deadlines
  • Excellent verbal and written communication, influencing, and negotiation skills.
  • Capable of maintaining a high level of confidentiality and professionalism in difficult situations.
  • Ability to be effective in a result driven, entrepreneurial, fast-paced work environment.
  • Strong analytical, problem-solving, and decision-making skills.
  • Ability to build relationships and work collaboratively across multiple locations and vendors.
Work Environment and Physical Demands

  • Normal office environment with little exposure to noise, dust and temperatures.
  • The ability to lift, carry or otherwise move objects of up to 20 pounds is necessary.
  • Prolonged periods of sitting at a desk and working on a computer.
  • Normally works a regular schedule of hours, however hours may vary depending on the project or assignment.