Senior Maintenance Engineer

Job DescriptionJob Description:

The Senior Maintenance Engineer oversees the maintenance, repair, and optimization of HVAC, lighting, and other mechanical systems across OMSI's three locations: Water Ave Museum, Hancock Field Station, and the Coastal Discovery Center. They lead the Facilities Maintenance staff to address emerging, rising, and future challenges by practicing and implementing preventative maintenance, emergency preparedness, and sustainability planning efforts. Essential Duties and Responsibilities:HVAC, Lighting, and Mechanical Systems:Oversees the maintenance, repair, and optimization of HVAC (Heating, Ventilation, and Air Conditioning), lighting, and other mechanical systems within OMSI's facilities;Conducts regular inspections, troubleshoots issues, coordinates the replacement of bulbs, monitors energy consumption, schedules preventive maintenance, and ensures optimal performance and safety of these systems;Manages the inventory of maintenance equipment and supplies, develops comprehensive maintenance plans, and maintains accurate documentation of maintenance activities;Collaborates with the Director of Facilities Operations to develop, forecast, and oversee the Facilities Maintenance budgets.Equipment Maintenance, Repair, and Compliance:Oversees the maintenance, repair, and calibration of various equipment and machinery used in facility operations by creating maintenance schedules, conducting inspections, troubleshooting issues, coordinating repairs, and ensuring compliance with safety standards, environmental regulations, and certifications;Stays informed about sustainability certifications (e.g. Leadership in Energy and Environmental Design) and supports the Facilities Maintenance team and other departments in maintaining certification status;Monitors regulatory updates and implements necessary measures to meet or exceed compliance requirements.Emergency Response and Safety Management:Develops and implements emergency response plan(s) and safety protocols for Facilities Maintenance-related projects to address potential hazards and ensure a safe working environment;Conducts regular safety inspections, addresses safety concerns, and provides guidance during emergency facilities situations.Sustainability Planning and Implementation:Leads the development and implementation of sustainability initiatives at OMSI to promote environmental responsibility and reduce the organization's ecological footprint:Conducts assessments to identify areas for improvementCreates action plans to integrate sustainable practices into daily operations and long-term strategies.Engages with internal and external stakeholders to foster collaboration and support for sustainability initiatives:Organizes workshops, conducts outreach activities, and facilitates partnerships to promote sustainability awareness and encourages participation in sustainable practices;Identifies environmentally friendly and socially responsible suppliers, products, and services. Collaborates with procurement teams to integrate sustainable procurement practices into the purchasing process;Evaluates the lifecycle impact of goods and services, promotes the use of recycled and renewable materials, and implements sustainable procurement policies to support OMSI's sustainability goals;Monitors and tracks progress towards sustainability targets, implementing energy and resource conservation measures, promoting waste reduction and recycling programs, and engaging staff and visitors in sustainability education and awareness initiatives.Supervises Facilities Maintenance staff (Engineers, Technician II's, and Technician I's), including external technicians and contractors:Assigns tasks and schedules work shifts;Provides training and regularly monitors performance, with an emphasis on safety and emergency procedures and policies;Provides regular 1-on-1s, check-ins, and team meetings to support and foster a positive and productive work environment. Working Conditions:This position is exempt, paid salaried;This position is regular full-time scheduled for 40 hours/week;Requires working onsite at the museum location;Requires a flexible work schedule, including extended hours as needed;Requires working on some weekends, holidays, and/or evenings;Requires 24-hour on-call duties for critical systems.Physical Demands: 35% sitting, 35% standing, 30% lifting/carrying up to 50 lbs.;Requires regular movement for maintenance-related tasks, including but not limited to crouching, bending, stooping, climbing, crawling, kneeling, and twisting.Vision Demands include:Close vision (clear vision at 20 inches of less)Distance vision (clear vision at 20 feet or more)Color vision (ability to identify and distinguish colors)Peripheral vision (ability to observe an area that can be seen up and down or to the left or right while eyes are fixed on a given point)Depth and perception (three dimensional vision, ability to judge distance and spatial relationships)Ability to adjust focus (ability to adjust the eyes to bring an object into sharp focus)Environmental Demands include:Outdoor weather conditionsWork near moving mechanical partsWork in high, precarious placesFumes or airborne particlesToxic or caustic chemicalsRisk of electric shockVibrationNoise Levels include:Quiet (examples: library, private office)Moderate (examples: business office with computers and printers, light traffic)Loud (examples: metal can manufacturing department, large earth-moving equipment) Secondary Responsibilities Secondary responsibilities include-but are not limited to-the following:Data Analysis and Reporting:Collects, analyzes, and interprets data related to energy consumption, waste generation, water usage, and other sustainability metrics;Generates reports and delivers presentations to communicate findings, track progress, identify areas for improvement, and develop strategies for achieving sustainability goals. Knowledge, Skills, and Abilities: REQUIREMENTS:Business Practices:Ability to work independently and take initiative, as well as a demonstrated ability to pivot between individual and team work;Excellent written and verbal communication skills to effectively and accurately convey information to internal stakeholders (e.g. maintenance staff, vendors, and other departments) about facilities-related projects and initiatives. This involves providing clear instructions, collaborating on projects, and maintaining positive working relationships to achieve common goals;Ability to effectively use Microsoft Office, including Word, Excel, and PowerPoint;Ability to model and support a positive team dynamic with paid and unpaid staff;Ability to effectively handle multiple tasks, often with overlapping and time-sensitive deadlines and an attention to detail with a high degree of accuracy;Ability to adhere to high standards of confidentiality, protocol, and community agreements;Exercises sound judgment while upholding high integrity and ethical standards.Facilities Maintenance:Possesses a strong knowledge and understanding of various equipment and machinery used in facilities maintenance operations (e.g. HVAC systems, lighting systems, and other mechanical systems). Must be able to:Understand and stay up-to-date on maintenance requirements and repair procedures;Troubleshoot complex mechanical issues and work on optimization;Analyze relevant data to diagnose problems and implement effective solutions;Exhibits a high level of attention to detail when conducting inspections, performing maintenance tasks, and managing documentation. This ensures accuracy in identifying potential issues, documenting maintenance activities, and maintaining proper records of equipment, repairs, and budgets.Facilities Maintenance Leadership:Demonstrates strong leadership skills to effectively manage and direct maintenance staff, including technicians and contractors. This involves providing clear direction, assigning tasks based on skills and workload, and establishing work schedules to ensure proper coverage and timely completion of maintenance activities;Possess strong organizational and planning skills to effectively manage maintenance activities, coordinate replacement of bulbs and equipment, schedule preventive maintenance, and maintain an inventory of supplies;Fosters a positive and productive work environment by promoting teamwork, open communication, and mutual respect. Encourages collaboration, provides recognition and rewards for achievements, and addresses any conflicts or issues that may arise within the team.Staff Training and Development Abilities:Possess the ability to monitor and evaluate the performance of maintenance staff, identifying areas for improvement and providing constructive feedback. This includes:Conducting regular performance reviews, setting performance goals, and implementing development plans to enhance the skills and capabilities of the team;Sharing industry knowledge and best practices, offering assistance and advice when needed, and creating opportunities for career advancement within the team.Has a commitment to ongoing training and development of maintenance staff. This involves identifying training needs, organizing training programs, and providing guidance and support to help staff enhance their technical skills and knowledge;Demonstrates the ability to assess stakeholder interests, needs, and expectations regarding sustainability. Uses this understanding to develop targeted engagement strategies that resonate with different stakeholder groups, including tailoring messaging, organizing interactive workshops or events, and utilizing various communication channels to ensure effective stakeholder engagement.Safety Compliance and Emergency Response Planning:Has a thorough understanding of safety standards and regulations applicable to equipment maintenance and repair at OMSI's facilities. Ensures compliance with safety protocols, procedures, and guidelines to protect the well-being of maintenance staff and facility occupants. This includes promoting a safety-conscious culture and implementing preventive measures to minimize potential hazards;Possess the knowledge and skills to develop comprehensive emergency response plans that cover a range of potential hazards and incidents. This includes conducting risk assessments, identifying critical response actions, establishing communication protocols, and coordinating with relevant stakeholders to ensure a prompt and effective response during emergencies.Environmental Sustainability Practices and Data Analysis:Demonstrates a comprehensive understanding of relevant environmental regulations and certifications in the field of sustainability. Stays updated on changes in regulations and ensures OMSI's compliance with applicable laws and standards;Possesses a strong understanding of environmental principles, sustainable practices, and the latest trends and advancements in sustainability. This includes:Knowledge of energy efficiency, waste management, water conservation, renewable energy, and other sustainable strategies;Knowledge of eco-labels, certifications, and industry best practices. Stays informed about sustainable materials and suppliers, and apply this knowledge to guide procurement decisions;Remains updated on relevant regulations, certifications, and best practices in the field of sustainability;Conducting supplier assessments, incorporating sustainability criteria into procurement processes, and evaluating the environmental and social impacts of procurement decisions.Possesses strong data management skills to collect, organize, and analyze sustainability-related data. This includes proficiency in data analysis software and tools, the ability to identify trends and patterns, and the aptitude to draw meaningful insights from complex datasets. PREFERENCES:Excellent oral and written communication skills in a non-English priority language in Oregon. Education & Work Experiences: REQUIREMENTS:Minimum of 8 years experience with the following:Experience working in a commercial or industrial setting, with an emphasis on mechanical, electrical, plumbing, refrigeration, tenant improvements (painting/office remodeling), and preventative maintenance;Demonstrated experience working with and effectively troubleshooting HVAC, climate control, and lighting systems;Examples and experience with developing, managing, and/or re-forecasting budgets;Demonstrated experience working effectively with people of diverse backgrounds and talents in a professional work environment;Experience working collaboratively in both small and large teams/departments/projects.Minimum 5 years supervisory experience, with an emphasis on best practices in staff professional development-leading by example, mentorship, and identifying areas for growth and improvement;Examples of effective customer service skills and abilities that demonstrate the ability to interact, engage, and communicate with people of various professions and technical abilities. PREFERENCES:Experience working with volunteers. Additional Requirements/Preferences; Including Licenses and Certifications: REQUIREMENTS:Valid driver's license;Meets the requirements in the Motor Vehicle Record (MVR) Policy, which includes passing the MVR check;Pre-employment checks, such as criminal background checks and reference checks. PREFERENCES:None Benefits and Perks at OMSIMultiple health plans (OMSI pays 86% of employee premiums)403(b) retirement with employer match eligibility2 weeks of vacation per year2 weeks of sick time per year12 personal / cultural days (PTO) per yearFree annual OMSI Family MembershipReciprocal Employee Attractions Pass (REAP)Inclusion-centered professional development opportunitiesEmployee-led rewards and recognition programDiscounts on summer programs for employee's children

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