Sr. Administrative Assistant

4 weeks ago

Dallas, United States ONE Elite Staffing Full time
Job DescriptionJob Description

Position Purpose:

Provides multi-task administrative support and varied problem solving for an Assistant City
Manager or a department director including communicating with a wide range of people.

Essential Job Duties/Responsibilities

  • Provides direct management support to an executive involving high initiative, varied problem solving
  • and often requires tasks to be completed with limited supervision.
  • Routinely provides diplomatic communication with all levels within the organization and with outside
  • agencies, executives, consultants, vendors and citizens.
  • Frequently generates correspondence for executive signature to department heads, external
  • governmental bodies, and concerned citizens.
  • Responds to citizen requests, handles various inquires, provides interpretation of policy and conducts
  • follow-up on service problems to ensure quality services.
  • Conducts research into varied concerns and topics including data gathering, evaluating and
  • summarizing findings to assist the executive.
  • Provides planning, coordinating resources, organizing and scheduling to meet upcoming event and
  • project deadlines and often assumes a leadership role on special projects.
  • Performs various writing tasks such as prepares reports, drafts policy and procedures, composes
  • executive summaries, designs data formats, and develops presentations to facilitate information
  • exchange.
  • Regular, reliable and punctual attendance is an essential function of the job.

Minimum Qualification

  • Bachelor's degree PLUS 2 years of administrative and secretarial experience involving creating/editing

letters, reports, handling appointment schedules, making travel arrangements, correspondence,
and/or report writing.

  • An Associate degree PLUS 4 years of the required experience will meet the education and experience

requirements.
Fundamental Skills, Knowledge, and Abilities Required

  • Knowledge of public administration and governmental environments
  • Ability to plan, organize and coordinate resources
  • Ability to communicate effectively both orally and in writing
  • Ability to conduct research, analyze data, and compile reports
  • Ability to establish and maintain an effective working relationship with all levels of management, city

officials, vendors, other government agencies, other employees and the general public.
Work Hours: 8:30 a.m. to 5:30 p.m. Monday thru Friday**

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