Administrative Assistant

3 weeks ago

Washington, United States Sigma Science, Inc. Full time
Job DescriptionJob Description

Description/Job Summary

Where You Will Work:

Sigma Science, Inc. (Sigma) is a New Mexico-based, small business that provides comprehensive engineering and technology services to federal and commercial clients. We solve our client's most demanding challenges by hiring best-in-class leaders and employees, and partnering with trusted companies, industry leaders, and universities. Since 1996, we have delivered technical expertise and innovative solutions to complex problems across the national security enterprise, with a focus on the nuclear industry. The key to our success is our people. Join our dynamic team as we provide industry recognized experts in a wide variety of technical fields including nuclear surety & safety, information technology & cybersecurity, mission assurance, nuclear security & non-proliferation, and environmental management.


What You Will Do:

Serve as the Lead for a team of Executive Support Analysts in support of the Executive Secretariat Office as part of the National Nuclear Security Administration's Office of Management and Budget. Lead Duties to include, but not limited to:

  • Developing, maintaining, and updating Standard Operating Procedures and other guidance documents.
  • Serve as the primary interface with the NNSA Client Task Monitor and Program Director.
  • Lead weekly staff meetings, training, and performance feedback sessions.
  • Track and monitor team performance including development of lessons learned and process improvement initiatives.

Other duties include:

  • Tracking, handling, processing, and packaging of classified and unclassified correspondence/documents according to all relevant DOE/NNSA Requirements and Federal regulations.
  • Support Interagency Collaboration Processing and Tracking of Correspondence
  • Correspondence pick up and messenger services for NA-1 at Forrestal and Germantown.
  • Document reproduction, packaging, and transmittal, and related support.
  • Records and file management according to all Federal records guidelines and requirements, to include proper disposal according to security requirements.
  • Correspondence analysis and processing for all incoming mail, packages, and documents requiring Administrator or Secretarial signature, to include internal and external requirements.
  • Support Conference Management for the Nuclear Security Enterprise
  • Support Internal Communications Tasks


What You Need (Minimum Requirements)

  • High School Diploma or G.E.D.
  • Minimum fifteen (15) years' of relevant operational, analytical and/or administrative experience
  • Excellent, demonstrable technical writing and editing skills
  • Proven Track record of leading teams of administrative support analyst staff
  • Strong interpersonal communication and customer service skills
  • Good presentation and research skills
  • Proficiency in MS Office applications
  • Active DoD Top Secret or DOE Q clearance
  • Relevant experience working in a government, DOE, or military office.
  • U.S. Citizenship required.
  • Work will be performed onsite Monday - Friday
  • Location: Washington DC
  • Candidates considered for hire, after receiving an offer, must pass a federal background and federal drug test before beginning their work assignment. Refusal to submit to drug testing or not passing the drug test will result in disqualification of further employment consideration.


Preferred:

  • College Degree - AAS or BS degree
  • DOE/NNSA Program Office Experience


Benefits and Salary:

  • $75-105k depending on experience
  • 10 holidays and 15 days of PTO
  • Medical, dental, and vision
  • FSA, HSA, and 401K
  • STD, LTD, and AD&D
  • Supplemental Voluntary Insurance Options and EAP
  • Tuition Reimbursement and Professional Development
  • Profit Sharing and Incentive Bonuses


EEO/AAP Statement:

Sigma Science Inc. (Sigma) is an equal opportunity/equal access/affirmative action employer that strives to develop and maintain a diverse workforce. Whatever your intersection of identities, you are welcome at Sigma. We are committed to inclusivity and promoting an equitable environment that values and respects the uniqueness of all members of our organization.

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