Administrative Assistant

3 weeks ago

Chesapeake, United States MI Technical Solutions Full time
Job DescriptionJob Description

Job Summary: Oversees day-to-day organizational tasks and facilitating efficient communication across an entire office or specific department.

Responsibilities:

  • Provide administration and communications support to staff members. Such support will include but is not limited to answering and directing telephone calls, monitoring calendar events and email traffic on behalf of senior staff members; drafting, reviewing, scheduling and correcting office meeting announcements and correspondence; drafting, monitoring and routing official correspondence, including communications with high level flag officers/senior executives
  • Assist with the coordination of staff meetings, and functional tasks including preparing staff attendees for official meetings, gathering and distributing material in support of meetings, and reviewing and editing of meeting materials for correctness and quality
  • Assist staff members with routine administrative support including arranging travel and accommodations for staff members, planning, and scheduling local and remote location meetings for staff members
  • Provide general administrative support necessary for the effective and efficient management and operations of the office and its personnel. This includes the implementation of task assignment systems and office calendars (e.g., SharePoint), the storage, documentation, and retrieval of office records, and liaison with IT personnel to correct outages of IT systems among or directly impacting staff members
  • Prepare and provide briefings and reports in support of meetings, and a detailed accounting of actions
  • Prepare and submit meeting minutes in support of all mission supported meetings
  • Prepare, manage, and submit theatre clearance, country clearance, Aircraft and Personnel Automated Clearance System (APACS) requests, and other documents required to support OCONUS travel requirements
  • Perform other duties within this scope as assigned

Requirements:

  • BS/BA in a business-related field and 2 years’ experience; or 4 years' experience (with an associate degree), or 6 years' experience (with a High School Diploma) in preparing and/or administrative duties on a technical program.
  • Team oriented, with the ability to work in a fast-paced environment
  • Prior Military experience preferred
  • Active DoD Secret clearance, or the ability to obtain a clearance

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

  • Administrative Assistant

    4 days ago

    Chesapeake, Virginia, United States BCF Solutions Full time

    Administrative AssistantLOCATION: NIWC Atlantic, St. Julien's Creek, VASUMMARY: The Administrative Assistant will perform a full range of administrative, clerical, and office support duties to include but not limited to: Providing direct administrative support; planning, scheduling, developing agendas/briefs, and participating in onsite/offsite meetings,...

  • Administration Assistant

    1 month ago

    Chesapeake, United States WELLNESS & BALANCE LLC Full time

    Job DescriptionJob DescriptionWe are seeking an administrative assistant to join our team. You will perform clerical and administrative functions to drive company success.Responsibilities:Draft correspondences and other formal documentsPlan and schedule appointments and eventsGreet and assist onsite guestsAnswer inbound telephone callsDevelop and implement...

  • Administrative Assistant

    4 weeks ago

    Chesapeake, United States Life Consultants Inc. Full time

    Job DescriptionJob DescriptionBenefits:Medical InsuranceHealth insuranceVision insuranceCompany partiesDental insurancePaid time offJob Description:Life Consultants Inc. (LCI) has an immediate opening for an Administrative Assistant! As part of the team, you will play a vital role in the support of LCI and will act as a liaison at times to some of our...

  • HR Administrative Assistant

    4 hours ago

    Chesapeake, United States INIT Innovations in Transportation, Inc. Full time

    INIT Innovations in Transportation, Inc. (INIT) is seeking a HR Administrative Assistant. INIT has become a world leader for Intelligent Transportation Systems (ITS) solutions in public transportation and everything we do is based on our credo to be the most innovative, reliable, and sustainable supplier of ITS solutions. Qualifications: Specific Job...

  • Administrative Assistant

    2 weeks ago

    Chesapeake, United States Oak Tree Home Buyers Full time

    Job DescriptionJob DescriptionWe're searching for a diligent administrative assistant to provide administrative support. You’ll be responsible for coordinating property purchases and sales, streamlining our processes, scheduling appointments and company travel, marketing our brand through community events and print and digital mediums, and visiting...

  • Administrative Assistant

    3 weeks ago

    Chesapeake, United States ARMOR Initiative LLC Full time

    Job DescriptionJob DescriptionThe ARMOR Initiative DoD SkillBridge Internship is an approved SkillBridge Program under the Department of Defense. SkillBridge period of eligibility is within the final 180 days of Active Duty service, and the SkillBridge must be completed prior to separation from Active Duty in the U.S. Armed Forces. ARMOR Initiative...

  • Child Care Administrative Assistant

    3 days ago

    Chesapeake, United States Wise Scholars Full time

    Job DescriptionJob DescriptionSummaryWise Scholars is currently looking for an Administrative Assistant at our Chesapeake location! The Administrative Assistant oversees many aspects of our center and is responsible for assisting in the overall care, supervision, and management of all children and team members entrusted to Wise Scholars! We are looking for...

  • Administrative Assistants

    1 month ago

    Chesapeake, United States Wellness & Balance LLC Full time

    Experience **Administrative Assistant** **Objectives of this role** - Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests. - Ensure optimal use of office equipment, supplies, and inventories through preventive maintenance. - Maintain workflow by analyzing and refining standard operating...

  • Human Resources Administrative Assistant and Recruiter

    3 weeks ago

    Chesapeake, United States Precon Marine, Inc Full time

    Established in 1993, Precon Marine, Inc. is a diversified marine contractor specializing in heavy marine construction, waterfront construction and related services throughout the East Coast area and abroad. With an extensive inventory of equipment and a stable, skilled offshore workforce, Precon Marine is able to take on major bridge, pier, and bulkhead...

  • Human Resources Administrative Assistant and Recruiter

    1 week ago

    Chesapeake, United States Precon Marine, Inc Full time

    Established in 1993, Precon Marine, Inc. is a diversified marine contractor specializing in heavy marine construction, waterfront construction and related services throughout the East Coast area and abroad. With an extensive inventory of equipment and a stable, skilled offshore workforce, Precon Marine is able to take on major bridge, pier, and bulkhead...

  • Human Resources Administrative Assistant and Recruiter

    3 weeks ago

    Chesapeake, United States Precon Marine, Inc Full time

    Established in 1993, Precon Marine, Inc. is a diversified marine contractor specializing in heavy marine construction, waterfront construction and related services throughout the East Coast area and abroad. With an extensive inventory of equipment and a stable, skilled offshore workforce, Precon Marine is able to take on major bridge, pier, and bulkhead...

  • Human Resources Administrative Assistant and Recruiter

    3 weeks ago

    Chesapeake, United States Precon Marine, Inc Full time

    Job DescriptionJob DescriptionEstablished in 1993, Precon Marine, Inc. is a diversified marine contractor specializing in heavy marine construction, waterfront construction and related services throughout the East Coast area and abroad. With an extensive inventory of equipment and a stable, skilled offshore workforce, Precon Marine is able to take on major...

  • Administrative Assistant/Dispatcher Full Time

    2 months ago

    Chesapeake, United States COASTAL FERRY LLC Full time

    Job DescriptionJob DescriptionBenefits:Sick Time401(k)Paid time offJob Details:Coastal Ferry is seeking a dynamic individual to fill the role of Admin Assistant/Receptionist, with a focus on non-emergency medical transportation (NEMT) dispatching and sales support. This multifaceted position requires a blend of administrative skills, dispatching expertise,...

  • Office Administrator

    2 weeks ago

    Chesapeake, United States The Ron Sawyer Team @ REMAX Prime Full time

    RE/MAX Prime is a dynamic and reputable real estate agency dedicated to providing exceptional service to clients in Hampton Roads, Virginia. With a team of experienced professionals, we strive to exceed expectations and deliver outstanding results in the real estate market. We are seeking a proactive and detail-oriented Office Administrator to join our team....

  • Office Administrator

    2 weeks ago

    Chesapeake, United States The Ron Sawyer Team @ REMAX Prime Full time

    Job DescriptionJob DescriptionRE/MAX Prime is a dynamic and reputable real estate agency dedicated to providing exceptional service to clients in Hampton Roads, Virginia. With a team of experienced professionals, we strive to exceed expectations and deliver outstanding results in the real estate market.We are seeking a proactive and detail-oriented Office...

  • Commercial Lease Administrator

    4 weeks ago

    Chesapeake, United States BECO Full time

    BECO Asset Management is a property management and construction company who owns and manages both residential and commercial properties throughout Virginia. We offer competitive pay, Paid Time Off, paid holidays, the opportunity for growth, professional development and educational assistance, and benefits including an Employee Assistance Program, health,...

  • Commercial Lease Administrator

    1 month ago

    Chesapeake, United States BECO Full time

    Job DescriptionJob DescriptionBECO Asset Management is a property management and construction company who owns and manages both residential and commercial properties throughout Virginia. We offer competitive pay, Paid Time Off, paid holidays, the opportunity for growth, professional development and educational assistance, and benefits including an Employee...

  • Benefits Administration Services Associate IV

    3 days ago

    Chesapeake, Virginia, United States Conduent HR Services, LLC Full time

    Through our dedicated associates, Conduent delivers mission-critical services and solutions on behalf of Fortune 100 companies and over 500 governments - creating exceptional outcomes for our clients and the millions of people who count on them. You have an opportunity to personally thrive, make a difference and be part of a culture where individuality is...

  • Project Administrator 1

    3 weeks ago

    Chesapeake, United States M.C. Dean, Inc. Full time

    Position Summary The Administrative Assistant will work with members supporting the GIC Afloat contract in ensuring compliance with DoD and Intelligence Community Security Directives. This is a full-time position based out of the M.C. Dean Chesapeake, Virginia office. There is potential for the position to evolve and have some degree of workplace...

  • Windows System Administrator

    3 days ago

    Chesapeake, United States Centurum Full time

    Job DescriptionJob DescriptionDescriptionCenturum is recruiting candidates to fill Windows System Administrator roles in support of US Navy C4ISR defense acquisition programs.  This work is contingent upon contract award, which is anticipated to begin in the summer 2024 timeframe.Duties will include installation of hardware, software, systems upgrades,...