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Billing Administrator

2 months ago

Houston, United States Cleaver-Brooks Sales and Service, Inc. Full time
Job DescriptionJob Description

Cleaver Brooks Sales and Service is looking for a Billing Administrator to join our team in Houston, TX. The Billing Administrator is responsible for billing functions including opening jobs, processing invoices, credits, and maintaining daily office duties and coordinating other office functions as needed.

Any salary estimation specified in this job board may or may not be aligned with our organization’s pay philosophy. Apply to connect with a Talent Acquisition Partner who can provide you more details

Job Location: Houston, TX

Essential functions:

  • Issue invoices to customers for multiple locations
  • Process credit memos for multiple locations
  • Communicate with the AR Dept to update Customer Master Files
  • Assist in collections of past due customer accounts
  • Enter invoices into customer invoicing web sites
  • Submit invoices by electronic data interchange
  • Maintain digital and paper job records
  • Submit digital job packages to accounting software
  • Report invoicing data to admin manager
  • Key man hours to weekly tracking spreadsheet and accounting software
  • Assist in audit of projects as needed for multiple locations
  • Communicate and collaborate with a billing team for three locations

Basic Requirements:

Education:

  • High School Diploma or equivalent

Experience:

  • Minimum 3 years as an administrator, or role with similar responsibilities.
  • Should be able to demonstrate mastery of MS Word and Excel, email, and have the ability to learn computer-based tools.
  • SAP or similar experience preferred.
  • IFS experience is a plus.

Physical Skill & Effort:

Work requires regular speed and accuracy operating office equipment. Work requires a considerable variety of fairly steady active physical exertion.

Working Conditions and Hazards:

Typical office conditions. From time to time, some plant, shop, or field exposure will occur and may offer slightly disagreeable features. Negligible/little or no exposure.

Benefits of being a Cleaver-Brooks Employee:

  • Competitive salary
  • Comprehensive benefits, including medical, dental, vision, maternity support program, discounted virtual physician visits, voluntary medical benefits (Critical Illness, Hospital Care, and Accidental Injury), FSA, HSA, life insurance, short term and long-term disability
  • Cash matching 401(k) plan
  • Employee assistance program (EAP)
  • Pet insurance
  • Employee discount program
  • Tuition assistance
  • Paid time off and 11 paid holidays

Who is Cleaver-Brooks Sales & Service:

Cleaver-Brooks Sales and Service, Inc. (CBSS) is a market leader in providing fully integrated boiler and burner systems. CBSS offers a full range of capabilities from: new equipment, installation, rentals, retrofits, repairs, parts, and service. We can deliver, install, and upgrade boiler room solutions that improve efficiency, reduce cost, and optimize space. CBSS delivers the most efficient, reliable, safe, and environmentally sustainable solutions that differentiate us in the marketplace. We are a 24/7 customer driven operation.

This description indicates the general nature of the tasks and responsibilities required of positions given this classification. It is not intended as a complete list of specific duties and responsibilities. Nor is it intended to limit or modify the right of management to assign, direct, and control the specific duties of individuals performing this function. The Company reserves the right to change, modify, amend, add to or delete from any section of this document as it deems, in its judgement, to be proper.