Education and Operations Administrator, AANN

4 weeks ago

Chicago, United States Association Management Center Full time
Job DescriptionJob Description

Association Management Center seeks an Education and Operations Administrator to join our team. The Education and Operations Administrator is responsible for the general support of the association and will support a variety of ongoing projects, products, and educational offerings for our client, American Association of Neuroscience Nurses, AANN. The person in this role will work in a collaborative team environment with both staff and volunteers with responsibilities including supporting and coordinating volunteer travel and meetings, foundation grant support, coordination of continuing education processes, and support of all educational meetings.

Position Responsibilities

  • Works with designated client activities and committees.
  • Coordinates activities and projects of board-appointed committees and task forces.
  • Take and prepare minutes of committee and/or Board meetings.
  • Collect, organize and code Accounts Payable, collect receipts, process expense reports and check requests.
  • Develop in-depth understanding of Association Management Software (e.g., Personify), survey platforms, abstract management, mobile app, ANCC reporting and online community software.
  • Assist account manager with coordination of board meetings. Coordinate and support board members' travel.
  • Monitor inventory of marketing collateral and fulfill requests.
  • Provide support for events including speakers/faculty management and evaluation coordination.
  • Support Foundation grant programs.
  • Travel to annual client conferences and participate in on-site activities.
  • Maintain and update chapter information.
  • Execute website updates and blast e-mails as needed.
  • Continuing Education (CE) committee support. (Schedule calls, distribute agenda, draft minutes, etc.)
  • Creates activity summaries for all CE activities for compliance with accreditation providers.
  • Files CE, conference, and other paperwork in accordance with accreditation provider guidelines.
  • Provides support for other online and distance education offerings (webinars, etc.).
  • Composes letters and routine correspondence and generates reports as needed.
  • Other duties as assigned.


  • Bachelor's degree.
  • Minimum of 1 year professional experience including project management in an administrative capacity.
  • Ability to travel out of state and overnight, 2-4 times per year. Ability to travel by all modes of transportation including car, train and plane.
  • Excellent interpersonal and communication skills.
  • Strong customer orientation.
  • Ability to organize and manage multiple projects/priorities.
  • Ability to think ahead and plan.
  • Willingness to learn new web-based programs.
  • Professionalism: Good judgment, ability to interact with all levels of staff and vendors, appropriate demeanor and appearance, confidence.
  • Customer service attitude and skills: Team player attitude, commitment, patience, enthusiasm, creativity, listening, comprehension, initiative, cooperation, attention to detail, resourcefulness.
  • Intermediate computer proficiency.
  • Commitment to company values.

Association Management Center is an equal opportunity employer. We are committed to building a diverse team in which all employees are welcomed, valued and respected for their individual strengths, perspectives, and contributions.

Disclaimer The statements herein are intended to describe the general nature and level of work being performed by the employee in this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of a person in this position.

AANN supports neuroscience nurses and their patients by providing continuing education and certification preparatory materials, disseminating information, setting standards, and advocating on behalf of neuroscience patients, families, and nurses.

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