Portfolio Administrator

3 weeks ago

Chicago, United States Golub Capital Full time
Position Information

Hiring Manager:
Senior Director
Department:
Operations
Department Overview

Operations is comprised of two separate departments, each with distinct roles and responsibilities to ensure the proper delineation of duties. The Settlement and Funding Team is responsible for the pre-closing process including deal and fee structure, trade activity, document management, KYC and settlement coordination. Portfolio Administration is responsible for the booking of deals, daily servicing activity such as payment processing, advances and rate resets, as well as the maintenance of referential data. Operations plays a paramount role in the data integrity of the investment portfolios. Our teams collaborate closely with various groups within the Firm including the Front Office, Treasury, Tax and Fund Accounting.

Position Responsibilities

The Portfolio Administrator position is a critical component of the back office operations of Golub Capital. This person will control and manage a portfolio of 50-70 active credit facilities. This role ensures the coordination of timely settlements on syndicated loan trades and traditional private transactions. This position serves as the liaison for both borrowers and investors by responding, resolving and expediting inquiries, discrepancies and special requests.

Primary duties and responsibilities include:
  • Monitor and process daily activity on bank loans such as trade settlement, draw downs, pay downs, interest payments, principal payments, PIK loans, skim payments, agented deal transactions, internal transfers, manual interest calculations, fee calculations, interest adjustments, cash reconciliation, book transfers and wires
  • Review new deals on MarkIt WSO
  • Prepare billings and payoff letters for the Borrower
  • Prepare weekly team and departmental activity reports in addition to past due reports
  • Provide operational support to Managers, Analysts, Debt Team and Treasury Team as needed
  • Attend deal closing meetings as necessary for proper handling and disbursement of fees
  • Consistently meet high service level commitments to clients and management
Candidate Requirements

Qualifications & Experience:
  • Undergraduate degree in relevant subject (accounting or finance preferred but not required)
  • At least 5 years of relevant experience in all varieties of loan servicing including agency services and funding responsibilities ideally within the financial services industry (e.g. Private Equity, Leveraged Finance or Hedge Fund)
  • Expertise in Excel, Wall Street Office "WSO" or similar application is strongly preferred
  • Proven ability to analyze credit agreements and related documentation for accuracy and booking terms
Critical Competencies for Success

Our Gold Standards Model defines key behaviors and competencies across 4 dimensions: Leadership, Achieving Results, Personal Effectiveness and Thinking Critically. These behaviors and competencies drive our ability to win together.
  • Leadership: Role models in this area consistently focus on the right goals and priorities and continually develop themselves and others. Always team players, they influence and engage with others to contribute to a supportive and inclusive culture where all feel welcome.
  • Achieving Results: Role models in this area are high achievers who develop careful plans and deliver consistently and effectively. They hold themselves and others accountable for delivering high quality results, and they remove barriers to ensure others can contribute and grow.
  • Thinking Critically: Role models in this area understand our business, rely on analytical reasoning and seek diverse perspectives to solve problems. They are forward thinking, anticipating issues and addressing them in advance.
  • Personal Effectiveness: Role models in this area build strong relationships, treat others with respect and communicate effectively. They are driven to exceed expectations and are adaptable to changing circumstances.
The department-specific competencies define the knowledge, skills and abilities that are needed to successfully perform the functional or technical work of this role.
  • Innovative Mindset: Leverages an agile and creative mindset to drive innovative value creation, continuous process improvement and proactive learning through new technology, processes and people.
  • Industry Knowledge: Demonstrates an understanding of the Firm's position in the industry, including its complex structure and competitive advantage in the marketplace. Monitors industry trends and changes and recognizes their relevancy and implications.
  • Loan Markets and Credit Agreements: Applies knowledge of financial and accounting principles and terminology related to the loan market and credit agreements and utilizes relevant systems and portals to carry out operations.
  • Settlements Process: Understands the process of funding and settling trades and other agreements. Ensures accuracy in documentation and works with various parties to carry out the process.
  • Portfolio Administration: Manages daily processing related to agented and non-agented deals (e.g., rollovers, advances, credits, wire requests) for a portfolio and ensures cash is reconciled with loan accounting group.


Compensation and Benefits
Compensation will be commensurate with experience. Golub Capital offers a full range of benefits which includes medical, dental, vision and 401(k).
Golub Capital is an Equal Opportunity Employer.

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