Executive Administrative Assistant

3 weeks ago

Collinsville, United States City of Collinsville Full time
Job DescriptionJob Description

This position is responsible for providing highly responsible administrative support to the Offices of the City Manager, City Clerk, and Human Resources and reports directly to the City Manager.

This is an advanced administrative position with complexity of assignments and broad scope of responsibility working with a high level of sensitive and confidential matters. Assignments require independent judgment and involve high-level interactions with members of executive management and elected officials.

Typical job duties include: leading special projects; conducting research and compiling information for reports; preparing correspondence; editing and proofreading correspondence; relaying instructions and information to department managers and ensuring follow-up; managing schedules; coordinating meetings, events, and travel arrangements; screening phone calls, visitors, and mail determining urgency of request and directing to the appropriate contact; maintaining confidential records; and answering inquiries regarding interpretation of policies and procedures.

Duties include but are not limited to:

Confers, coordinates, plans and provides support for the City Manager, City Clerk and Coordinator of Human Resources and other employees on various operational and administrative matters

Recommends and implements changes in policies and procedures for various departments

Implements City goals regarding enhanced communications with residents and the community

Assists with implementing the City's public information programs. This includes utilizing all of the City's communication tools, including the website, social media, printed publications, cable television, and public events

Helps assure that all operations are performed in compliance with applicable local, state, and federal laws

Prepares resolutions and ordinances for consideration by the governing body

Conducts analysis, compiles statistics and pertinent information, studies, and prepares reports regarding the effectiveness and efficiency of various programs, departmental operations, and proposed activities

Assists in preparation of the annual budget for all funds, including estimates, recommendations, and the appropriation ordinance

Acts as liaison to a variety of boards, commissions and community organizations

Prepares specifications and conducts analysis of bids on a variety of contracts

Designs and prepares presentations for city officials, advisory commissions, community groups, or city employees

QUALIFICATIONS

Applicant must be personable, organized and professional. Position requires a Bachelor's Degree in Public Administration, Business or related field; and four to five years of public sector experience, working with municipal management and/or elected officials and community groups. Any equivalent combination of education, training, and experience, which provides the requisite knowledge, skills, and abilities for this job, may be substituted for evaluation at the discretion of city management.

SALARY AND BENEFITS

Salary range begins at $45,000. The City of Collinsville offers a comprehensive benefits package, which includes health, dental, vision and prescription 100% funded by the City for employee-only coverage. Pension is with the Illinois Municipal Retirement system.

APPLICATION

To receive full consideration, submit cover letter, resume and the names, phone numbers and email addresses of three to five professional work-related references. Successful candidates must pass a background, physical and drug screening after contingent job offer.



Job Posted by ApplicantPro

  • Collinsville-Administrative Assistant

    3 weeks ago

    Collinsville, United States Connor Co. Full time

    Job DescriptionJob DescriptionConnor Co., a company rich in history, currently has an available Administrative Assistant/Plumbing Showroom Sales position in Collinsville, IL. We seek a career-minded person looking for a long-term career with a great company. A plumbing or construction industry background is preferred but not required. Strong computer and...

  • Collinsville-Administrative Assistant

    2 days ago

    Collinsville, United States Connor Co. Full time

    Job DescriptionJob DescriptionConnor Co., a company rich in history, currently has an available Administrative Assistant/Plumbing Showroom Sales position in Collinsville, IL. We seek a career-minded person looking for a long-term career with a great company. A plumbing or construction industry background is preferred but not required. Strong computer and...

  • Executive Director

    2 weeks ago

    Collinsville, United States Villas of Holly Brook Full time

    Job DescriptionJob DescriptionOverviewVillas of Holly Brook and Reflections Memory Care is a leading operator of assisted living, and memory care communities in 25 locations in Illinois, Indiana, and Florida. We are the residence of choice for more than 1,400 seniors, and the workplace of choice for more than 2,000 employees. We create vibrant communities...

  • Executive Director

    2 days ago

    Collinsville, United States Villas of Holly Brook Full time

    Job DescriptionJob DescriptionOverviewVillas of Holly Brook and Reflections Memory Care is a leading operator of assisted living, and memory care communities in 25 locations in Illinois, Indiana, and Florida. We are the residence of choice for more than 1,400 seniors, and the workplace of choice for more than 2,000 employees. We create vibrant communities...

  • IT Systems Administrator III

    2 weeks ago

    Collinsville, United States TOUCHETTE Full time

    Job DescriptionJob DescriptionJob Summary: The Systems Administrator III sets up, configures, and supports our enterprise systems and ensures that plans, controls, processes, standards, policies, and procedures are documented and aligned with Touchette Regional Hospital and SIHF Healthcare IS standards. They are also responsible for mentoring junior staff,...

  • IT Systems Administrator III

    3 weeks ago

    Collinsville, United States TOUCHETTE Full time

    Job DescriptionJob DescriptionJob Summary: The Systems Administrator III sets up, configures, and supports our enterprise systems and ensures that plans, controls, processes, standards, policies, and procedures are documented and aligned with Touchette Regional Hospital and SIHF Healthcare IS standards. They are also responsible for mentoring junior staff,...

  • IT Systems Administrator III

    2 days ago

    Collinsville, United States TOUCHETTE Full time

    Job DescriptionJob DescriptionJob Summary: The Systems Administrator III sets up, configures, and supports our enterprise systems and ensures that plans, controls, processes, standards, policies, and procedures are documented and aligned with Touchette Regional Hospital and SIHF Healthcare IS standards. They are also responsible for mentoring junior staff,...

  • Future Assistant Principal Positions

    2 weeks ago

    Collinsville, United States Henry County Public Schools Full time

    JOB TITLE: Assistant Principal IMMEDIATE SUPERVISOR: Principal GENERAL DESCRIPTION: The position is responsible for assisting the school principal in the coordination, supervision and management of the school program and operation. ESSENTIAL FUNCTIONS: * Assists the principal in developing and maintaining an effective educational program consistent with...

  • Future Assistant Principal Positions

    2 days ago

    Collinsville, United States Henry County Public Schools Full time

    JOB TITLE: Assistant Principal IMMEDIATE SUPERVISOR: Principal GENERAL DESCRIPTION: The position is responsible for assisting the school principal in the coordination, supervision and management of the school program and operation. ESSENTIAL FUNCTIONS: * Assists the principal in developing and maintaining an effective educational program consistent with...

  • Health Office Assistant

    2 weeks ago

    Collinsville, United States Henry County Public Schools Full time

    *Position is eligible for a $1,000 recruitment bonus, to paid in September 2024*JOB TITLE: Health Office Assistant IMMEDIATE SUPERVISOR: Building Principal and School Nurse Coordinator GENERAL DESCRIPTION: Health Office Assistant includes nursing assistants, clinic aides, and EMTs. The Health Office Assistant works under the licensure of a Registered Nurse....

  • Health Office Assistant

    3 days ago

    Collinsville, United States Henry County Public Schools Full time

    *Position is eligible for a $1,000 recruitment bonus, to paid in September 2024*JOB TITLE: Health Office Assistant IMMEDIATE SUPERVISOR: Building Principal and School Nurse Coordinator GENERAL DESCRIPTION: Health Office Assistant includes nursing assistants, clinic aides, and EMTs. The Health Office Assistant works under the licensure of a Registered Nurse....

  • Nurse Practitioner or Physician Assistant

    2 weeks ago

    Collinsville, United States MRG Exams Full time

    Work can be performed by a Nurse Practitioner or Physician AssistantWe are looking for the right Nurse Practitioner or Physician Assistant to perform medical assessments on United States Veterans as part of the VA's disability benefits process.In performing Disability Assessments, you will review medical records electronically through a web portal and...

  • Nurse Practitioner or Physician Assistant

    2 days ago

    Collinsville, United States MRG Exams Full time

    Work can be performed by a Nurse Practitioner or Physician AssistantWe are looking for the right Nurse Practitioner or Physician Assistant to perform medical assessments on United States Veterans as part of the VA's disability benefits process.In performing Disability Assessments, you will review medical records electronically through a web portal and...

  • Assistant General Manager- Full time- Assistant Manager

    1 day ago

    Collinsville, TX, United States Traditions Hospitality Group Full time

    Position Type Full Time Travel Percentage Negligible Job Shift Any Job Category Restaurant - Food Service We believe in exceeding our employees' expectations by treating them like family and acknowledging them as our most valuable assets. We are looking for employee-focused leaders to fulfill management position.   The opportunity to...

  • Certified Nursing Assistant

    2 weeks ago

    Collinsville, United States North County Nursing & Rehabilitation Full time

    Breaking news, no covid vaccine or masks are required to work in our facility!BRAND NEW PAY SCALE!$1500 Sign-On Bonus Available!!!Now offering new and improved wages! Make up to $ 15.00/Hour with us, apply today!NEW PAY SCALE Come work for a company that cares and appreciates its staff and helpus strive to be the difference makers and a guiding light in our...

  • Certified Nursing Assistant

    1 day ago

    Collinsville, United States North County Nursing & Rehabilitation Full time

    Breaking news, no covid vaccine or masks are required to work in our facility!BRAND NEW PAY SCALE!$1500 Sign-On Bonus Available!!!Now offering new and improved wages! Make up to $ 15.00/Hour with us, apply today!NEW PAY SCALE Come work for a company that cares and appreciates its staff and helpus strive to be the difference makers and a guiding light in our...

  • Senior Regional Counsel

    2 weeks ago

    Collinsville, United States State of Illinois Full time

    Agency: Department of Children and Family Services Title: Public Service Administrator Option 8L (Senior Regional Counsel) Closing Date/Time: 05/29/2024 Supervisor: Kreig Taylor Agency Contact: Michael Bernardy Michael.Bernardy@illinois.gov Salary: Anticipated Starting Salary $7,875 - $9,583 Monthly Job Type: Salaried County: Madison Number of...

  • Senior Regional Counsel

    2 days ago

    Collinsville, United States State of Illinois Full time

    Agency: Department of Children and Family Services Title: Public Service Administrator Option 8L (Senior Regional Counsel) Closing Date/Time: 05/29/2024 Supervisor: Kreig Taylor Agency Contact: Michael Bernardy Michael.Bernardy@illinois.gov Salary: Anticipated Starting Salary $7,875 - $9,583 Monthly Job Type: Salaried County: Madison Number of...

  • Assistant General Manager

    3 weeks ago

    Collinsville, United States Bandanas Bar-B-Q Full time

    Job Details Description Do you have experience as a Full-Service Restaurant Manager and have the passion to work with customers and build/develop a strong team? If so, Bandanas could be a great fit for you. Mission : Treat every guest as if they are a guest in your home. Motto : Perfect, Fast, Every time. As Bandana's continues to grow, we...

  • Assistant General Manager- NYC

    1 week ago

    Collinsville, United States Traditions Hospitality Group Full time

    Job Details Level Experienced Job Location NYC Burgers and Dogs - WinStar World Casino & Resort - Thackerville, OK Position Type Full Time Job Shift Any Job Category Restaurant - Food Service Join Our Family Who says you can't choose your family? We believe in exceeding our employees' expectations by treating them like family and...