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Administrative Assistant |AFS | Part-Time

4 months ago

West Springfield, United States Gandara Mental Health Center, Inc. Full time
Job DescriptionJob Description

Why Work for Gandara:

Explore the career pathways in Behavioral Health, Substance Use and Recovery, Community Based Clinical services, Adolescent and Family services, Adult Residential, Maintenance and Administration Whether that is in an entry level or leadership role, Gandara will provide the tools and resources to better enhance your career growth. The opportunities are presented with the ability to transition your skills and experience in meeting the organizations mission. There is grand landscape of opportunities that supports the community we serve, so Join the Gándara team today

Benefits:

  • Retirement Plan 403(b)
  • Health, Dental, Vision, Pet and Life Insurance
  • Paid vacations
  • Paid holidays
  • 8 discretionary days
  • Mileage Reimbursement

Additional Benefits:

  • Career Growth Opportunities
  • Culturally Diverse population
  • Student Loan Forgiveness Eligibility
  • Clinical Licensing Support

Job Title: Administrative Assistant

Work Location: West Springfield, MA

*Bilingual Candidates Encouraged to Apply

*EOE M/F/D/V

*Union/Non-Union

Job Summary:

We are looking for a motivated individual to support the task of hiring for multiple sites in Adolescent and Family Support division. This opportunity is a Monday - Friday opportunity 9am to 5pm. Working out of our West Springfield Location.

Duties and Responsibilities:

  • Onboarding responsibilities
  • Follow through with EEC CORI expectations connecting with potential candidates and assist in the completion of initial hiring phase duties.
  • Calling references 3 per candidate
  • Submitting documentations into E-Platform
  • Communicate reminders for orientation / trainings
  • Providing general administrative and clerical support including mailing, scanning, faxing and copying to management.
  • Maintaining electronic and hard copy filing system.
  • Opening, sorting and distributing incoming correspondence to designated departments or individuals.
  • Answering and managing calls from business partners, senior management and staff regarding inquiries.
  • Demonstrate behaviors that recognize the rights of clients

Minimum Qualifications:

  • Associate’s degree in Management or a related field of study and/or appropriate combination of education and experience to ensure on-the-job success.
  • 1-2 years of previous work experience in an Administrative role,
  • Proficiency in MS office (Word, MS Excel, MS Outlook & Power Point in particular)
  • Excellent interpersonal, oral and written communication skills
  • Must possess the ability to maintain confidentiality
  • Strong organizational, problem solving and planning skills in a fast-paced environment
  • Ability to pay attention to detail; ability to multi-task
  • A creative mind with an ability to suggest improvements
  • Bi-Lingual English/Spanish a plus
  • Must foster and maintain positive working relationships
  • Bilingual Preferred (Spanish/English)

The Gándara Mental Health Center provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.