Executive Assistant

3 weeks ago

Sarasota, United States YELLOWFIN YACHTS LLC Full time
Job DescriptionJob Description

Job Title: Executive Assistant

Company Overview: Yellowfin Yachts LLC. is a premier provider of high-quality, custom-built boats known for their exceptional performance, craftsmanship, and innovation. With a dedication to excellence and a commitment to customer satisfaction.

Position Overview: The successful candidate will be responsible for managing the schedule of executives, coordinating meetings and travel arrangements, preparing reports and presentations, and assisting with various administrative tasks to ensure the efficient operation of our office.

Key Responsibilities:

  1. Manage calendars and schedule appointments, meetings, and events.
  2. Coordinate travel arrangements, including flights, accommodations, and transportation, both domestic and international.
  3. Prepare and organize materials for meetings, including agendas, presentations, and briefing documents.
  4. Handle correspondence, phone calls, and emails, prioritizing and responding as necessary.
  5. Maintain confidential files and records, always exercising discretion and professionalism.
  6. Assist in preparing and reviewing reports, presentations, and other documents as needed.
  7. Collaborate with other members of the executive team and departments across the organization to facilitate communication and workflow.
  8. Anticipate the needs of the office and proactively address issues or concerns to ensure their time is optimized.
  9. Perform general administrative tasks, such as filing, photocopying, and ordering office supplies, to support the smooth operation of the executive office.

Qualifications:

  1. Degree in business administration, management, or a related field preferred.
  2. Proven experience as an executive assistant or similar role, supporting C-level executives.
  3. Exceptional organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
  4. Strong attention to detail and accuracy in all work, with excellent proofreading and editing abilities.
  5. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
  6. Excellent communication and interpersonal skills, with the ability to interact professionally with internal and external stakeholders.
  7. Discretion and confidentiality in handling sensitive information and company matters.
  8. Flexibility and adaptability to changing priorities and demands.
  9. Proactive attitude and ability to take initiative and work independently with minimal supervision.
  10. Knowledge of the marine industry or manufacturing sector is a plus.

Join the Yellowfin Team: If you are a dynamic and self-motivated individual with a passion for supporting executive leadership and driving organizational success, we invite you to apply for the Executive Assistant position at Yellowfin Yachts LLC. Come be a part of our team and contribute to our mission of delivering excellence in marine craftsmanship and customer satisfaction.


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