Office Administrator

3 weeks ago

Spokane, United States HHS Construction, a Congruex company Full time
Job DescriptionJob DescriptionOffice Administrator

Job Title: Office Administrator
Operating Unit: HHS Construction, LLC., a Congruex Company
Department: Construction
Reports To: Project Manager
Employment Status: Full-time, non-exempt (hourly)
Primary Location: Spokane, WA (on-site)

We will determine salary based on skills and experience in relation to the function of the role, as well as equity to any other employees in the same or similar role.

Company Profile:
Congruex
Congruex was formed in 2017 to take advantage of historic demand for digital connectivity. The digital networks we design and build for our clients enable everything in the modern world to operate, from healthcare and energy to transportation and social interactions.
Few companies in our industry can operate at scale and self-perform services like our multinational team. Our clients choose Congruex to deliver turn-key digital networks under a single platform. Our unified vision is to become the best end-to-end provider of network design and build services in the U.S.
We are the One Congruex Family. We are building tomorrow, together.
Why Work At Congruex
Opportunities
We offer opportunities at all levels across the nation – from students to industry veterans – in areas of engineering, construction, and professional services.
Wellbeing
We value the wellbeing of our people and offer competitive compensation, health benefits, wellness resources, 401(k) retirement planning, and employee recognition and leadership development programs. Options may vary by geographic location.
Culture
The pillars of Congruex culture are GRIT, safety, inclusion, and family.
  • GRIT: Our GRIT values are part of our company DNA and the touchstone for our multinational workforce.
    • Guts - having the guts to do the right thing
    • Reliability - being reliable to deliver what we promise
    • Innovation - innovating every day
    • Teamwork - embracing teamwork together as One Congruex
  • Safety: We are committed to 24/7 safety practices on our jobsites, within our offices, and all the places our team exists in between.
  • Inclusion: Congruex embraces our team’s diversity and promotes an inclusive workplace for all.
  • Family: We are a family-oriented company committed to the long-term health and development of our people.
HHS Construction LLC., a Congruex Company
Founded in 2003, HHS Construction is a leading provider of infrastructure services to major telecommunications and cable providers primarily in Southern California, and adjacent geographies. HHS Construction’s core capabilities include aerial, underground and substructure self-perform construction; ISP services; wireless services including Small Cell/CRAN installation, utility coordination, turn-key RF testing and maintenance; telecom engineering; placement and splicing of copper, coaxial and fiber optic cables; and pole maintenance. HHS Construction is headquartered in Ontario, California.

Job Summary:
We are looking for an experienced Office Administrator to perform various administrative and clerical tasks. You will undertake a variety of activities in the office ranging from billing jobs to basic record keeping. You will need to have the ability to work diligently to help maintain smooth operations. You must be reliable and hardworking with great communication skills.

Job Responsibilities (Including, but not limited to):
  • Maintain files and records with accurate naming conventions so, they remain updated and easily accessible
  • Sort and distribute incoming mail and prepare outgoing mail
  • Answer and transfer telephone calls or take messages
  • Type, format, or edit routine memos or other reports
  • Copy, file, and update paper and electronic documents
  • Collect information and perform data entry
  • Prepare and process bills and other office documents
  • Undertake basic bookkeeping tasks and issue invoices, statements, etc.
  • Assist in office management and organization procedures
  • Monitor stocks of office supplies (paper clips, stationery etc.) and report when there are shortages
  • Assist in making travel arrangements and booking venues for conferences and events
  • Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers
  • Payroll recap must be approved and submitted by 8:00am every Monday
  • Maintain Locate tickets and their respective folders per job
  • Prepare, document, and submit permit applications for various municipalities
  • Must be available to work in office Monday through Friday, 7:00 a.m. to 3:30 p.m.
  • May be required to work additional hours and/or weekends, as needed, to meet deadlines, with prior approval from manager
  • Perform other office duties as assigned

Required Skills & Qualifications:
  • High School diploma or general education degree (GED); or more than one-year related experience and/or training; or equivalent combination of education and experience.
  • Background in construction billing is a plus
  • Proven experience as an office administrator
  • Working knowledge of office equipment, like printers and fax machines
  • Excellent written, verbal, and interpersonal communication skills; ability to present ideas in business-friendly and user-friendly language
  • Ability to effectively prioritize and execute tasks in a high-pressure environment
  • Ability to multi-task, prioritize, organize, solve problems, and complete tasks independently with little supervision required
  • Ability to follow verbal and written instructions with ease, including changes to schedule and workflow priorities
  • Ability to maintain confidentiality related to sensitive company and employee information.
  • Superior organizational and time management skills
  • Strong attention to detail
  • Ability to proficiently use computer software programs and related computer applications, Outlook, Excel, Adobe, and other Microsoft Office applications and other industry-specific technology tools used within the organization. Willingness to learn additional software applications
  • Experience with Telco billing and Site tracker is a plus
Physical and Environmental Elements:
  • Physical demands: Ability to sit continuously for entire work shift. Ability to stand, walk, and to reach with hands and arms occasionally. Ability to talk and to hear continuously. Ability to lift up to 20 pounds periodically. Finger dexterity is required continuously for the normal work shift.
  • Vision: Ability to see at close range (20 inches or less), at a distance (clear vision at 20 feet or more), ability to identify and distinguish colors, ability to observe an area that can be seen up and down or to the left and right while eyes are fixed on a given point, three-dimensional vision, ability to judge distances and spatial relationships, and ability to adjust the eye to bring an object into sharp focus.
  • Work Environment: Employees work in an office with moderate noise levels (such as computers and printers) and controlled temperature conditions.
All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor.

Requirements are representative of minimum levels of knowledge, skills, and/or abilities. To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty proficiently.
This document does not create an employment contract, implied or otherwise, other than an “at-will” employment relationship.

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