Property Assistant
3 months ago
- Provides direct administrative support to Director, Operations (Account Manager), Chief Engineer (CE) and tenants as needed
- Serves as the main point of contact (POC) for service requests from tenants
- Entry of tenant service requests into work order system
- Ensures that 100% of the Certificate of Insurance (COI) for tenants and contractors are accurate and in compliance with standards
- Enforces compliance with insurance requirements among tenants, contractors, vendors and suppliers. Documents incidents of potential liability to property and equipment and forwards information to appropriate risk management personnel.
- Codes and splits invoices based on cost centers and services performed
- Prepares bill backs/re-bills for special tenant requests
- Prepare manual adjustment forms for all miscellaneous tenant service requests and ensure they are billed back/re-billed to tenants monthly
- Ensure engineers take monthly readings from electric meters for tenants that have supplemental units.
- Assists in management audits and prepares all files and records in preparation for the audit
- Internal and external correspondence
- Create, maintain, review, purge and forward files to appropriate storage location in accordance with company record retention policy
- Update and file all documents for vendors and tenants and ensure that contract and lease administration files are accurate and up to date
- Maintain and update tenant contact databases
- Organize departmental meeting and travel arrangements
- Enforces compliance with insurance requirements among tenants, contractors, vendors and suppliers. Documents incidents of potential liability to property and equipment and forwards information to appropriate risk management personnel.
- Manages the new tenant welcome and orientation program
- Revises and distributes updated property manuals (as needed) within the portfolio with the assistance of the property team members. Property manuals include, but are not limited to the Tenant Handbook, Team Handbook, Hazard Communication Program, Building and Tenant Emergency Response Manuals, Space Utilization Guide and Lease Summary Book
- Processes all aspects of accounts receivable
- Obtains completed W-9 forms from all vendors
- Negotiates office equipment leases and maintenance agreements while ensuring technological advancement of support systems fall within budget guidelines
- Tracks budget line items relating for administrative account purchases and resolves negative variances relative to budget
- 2+ years of previous Coordinator experience with commercial real estate experience a real plus
- Highly proficient in Microsoft Word, Excel, and Outlook.
- Professional, reliable, flexible and have a positive, can-do attitude.
- Excellent attention to detail with strong customer service skills and ability to prioritize
- Ability to communicate well in both written and verbal communication forms.
- Proactive attitude and volunteers willingly to take on additional responsibilities and assist with other team members’ projects.
- Interest in real estate.
- Bachelor’s degree and similar work experience
- PTO, PST, Medical, Dental, and Vision
- $29 - $30/hrly
-
Assistant Property Manager
2 weeks ago
San Jose, United States BGSF, Property Management Full time $26 - $29Job DescriptionJob Description OPPORTUNITY for Assistant Property Managers! Are you motivated and enthusiastic?! Do you love engaging with customers? Or maybe you have a knack for completing goals? We have the job for you!The ideal candidate will possess attention to detail and the ability to follow directions. You will assist the property manager in...
-
Property Assistant
3 months ago
San Jose, United States Ascend Full timeJob DescriptionJob DescriptionJob DescriptionThe Administrative Coordinator will primarily focus on supporting the property management team with periodic reporting responsibilities. With excellent customer service skills, the Administrative Coordinator will also work with tenants resolving issues and executing on special requests. The successful...
-
Property Management Assistant
1 week ago
San Antonio, Texas, United States Willow Bridge Property Company Full timeProperty Management AssistantOverviewAre you dedicated to fostering a friendly atmosphere for residents? The role of Property Management Assistant at Willow Bridge Property Company is an excellent fit for you. As a prominent player in the residential property sector, Willow Bridge is known for its extensive portfolio of apartment units throughout the...
-
Assistant Property Manager
2 weeks ago
San Diego, United States A Property Management Company Full time $20 - $24Job DescriptionJob DescriptionBenefits include medical, dental, competitive WEEKLY PAY all while gaining on-site experience. Temporary, Temp to Perm & Direct Hire positions available!OPPORTUNITY for Assistant Property Managers! Are you motivated and enthusiastic?! Do you love engaging with customers? Or maybe you have a knack for completing goals? We have...
-
Assistant Property Manager
3 months ago
San Jose, United States Ascend Full timeJob DescriptionJob DescriptionCommercial Real Estate Assistant Property ManagerJob DescriptionThe Assistant Property Manager will work closely with the Property Manager, Asset Manager, Property Coordinator, and Engineering and Security teams to ensure the successful fiscal and real property management of the building. The primary responsibilities for the...
-
Assistant Property Manager
3 months ago
San Jose, United States Ascend Full timeJob DescriptionJob DescriptionAscend Talent Solutions Job Description – Assistant Property ManagerJob Description – The Assistant Property Manager will work closely with the Property Manager, Asset Manager, Property Coordinator, and Engineering and Security teams to ensure the successful fiscal and real property management of the building. The primary...
-
Assistant Property Manager
3 months ago
San Jose, United States Ascend Full timeJob DescriptionJob DescriptionJob Description – The Assistant Property Manager will work closely with the Property Manager, Asset Manager, Property Coordinator, and Engineering and Security teams to ensure the successful fiscal and real property management of the building. The primary responsibilities for the Assistant Property Manager will be actively...
-
Assistant Property Manager
3 months ago
San Jose, United States Ascend Full timeJob DescriptionJob DescriptionCommercial Real Estate Assistant Property Manager Job Description – The Assistant Property Manager will work closely with the Property Manager, Asset Manager, Property Coordinator, and Engineering and Security teams to ensure the successful fiscal and real property management of the building. The primary responsibilities for...
-
Assistant Property Manager
5 days ago
San Jose, California, United States Ascend Full timeJob DescriptionThe Assistant Property Manager will work closely with the Property Manager, Asset Manager, Property Coordinator, and Engineering and Security teams to ensure the successful fiscal and real property management of the building.The primary responsibilities for the Assistant Property Manager will be actively participating in the preparation of the...
-
Assistant Property Manager
3 weeks ago
San Jose, United States Charities Housing Full timeJob DescriptionJob DescriptionPOSITION: Assistant Property ManagerCOMPENSATION: $23.00/Hour BENEFITS: Health, dental, vision, FSA, EAP, life insurance (LTD), 401(k), paid sick, vacation, and Holidays.Charities Housing's mission is to develop, own and manage the highest quality affordable housing for extremely low and very low-income individuals, families...
-
Property Associate
3 months ago
San Diego, United States Fairgrove Property Management Full timeJob DescriptionJob DescriptionDescription:About Fairgrove Property Management:Fairgrove Property Management provides industry-leading residential property management services to real estate investors and residents throughout Southern California. Founded in 1976, the Irvine, CA-based company makes owning investment properties profitable and effortless. Four...
-
San Diego, United States Protea Property Management Inc. Full timeJob DescriptionJob DescriptionSalary: $65k-$75kWe are looking for a collaborative and entrepreneurial individual to join Protea Properties in San Diego, CA and envision a considerable opportunity for advancement as our organization expands. Protea believe in developing talent and providing resources for health, wellness, and quality of life. We embrace...
-
Assistant Property Manager
5 days ago
San Diego, California, United States A Property Management Company Full timeJob SummaryWe are seeking a highly motivated and enthusiastic Assistant Property Manager to join our team at A Property Management Company. As an Assistant Property Manager, you will play a key role in supervising and overseeing the day-to-day operations of our community.Key ResponsibilitiesCustomer Service: Work with prospective and current residents to...
-
Property Manager
2 weeks ago
San Antonio, United States Avita Property Management Full timeJob DescriptionJob DescriptionGrow With Us!Avita Property Management is seeking a Property Manager for our community located in Terrell Hills/Alamo Heights.The ideal candidate will be knowledgeable and bilingual and have 2+ years of multifamily experience as a Property Manager (at least 1 years of Class C experience).This position will have a competitive...
-
Property Administrator
3 weeks ago
San Diego, United States BRIDGE Housing Property Management Full time $30Job DescriptionJob DescriptionSummaryThe mobile Property Administrator for the San Diego County area portfolio of properties provides support with vacancy and recertification challenges as assigned. This may include acting as interim Resident Manager, assisting with initial lease-ups, and processing files in support of audit preparation or reduction of...
-
Apartment Property Manager
2 months ago
San Antonio, United States SYLIS Property Management Full timeJob DescriptionJob DescriptionSalary: $50,000 Annual Salary Plus Benefits SYLIS Property Management, LLCPosition: Property ManagerLocation: San Antonio, TXJob Type: Full-timeAbout Us: SYLIS Property Management, LLC is a leading provider of property management services, known for our dedication to excellence and our commitment to providing top-tier service to...
-
Residential Property Supervisor
1 week ago
San Antonio, Texas, United States SYLIS Property Management Full timeSylis Property Management is Seeking a Property SupervisorCompany Overview: Sylis Property Management, LLC is a distinguished provider of property oversight services, recognized for its dedication to quality and exceptional client relations. They are in search of a skilled and proactive Property Supervisor to enhance their team.Position: Property...
-
Executive Property Manager
7 days ago
San Francisco, California, United States Lincoln Property Company Full timeJob SummaryWe are seeking an experienced Executive Property Manager to oversee a 460,000 sqft office portfolio located in South San Francisco. The successful candidate will be responsible for the coordination and supervision of all aspects of property management, including personnel management, financial reporting, budget preparation, tenant relations, lease...
-
Executive Property Manager
1 day ago
San Francisco, California, United States Lincoln Property Company Full timeAbout the RoleWe are seeking an experienced Executive Property Manager to oversee a 460,000 sqft office portfolio located in South San Francisco. As a key member of our team, you will be responsible for the coordination and supervision of all aspects of property management, including personnel management, financial reporting, budget preparation, tenant...
-
Assistant Property Manager
7 days ago
San Jose, California, United States The John Stewart Company Full timeJob SummaryWe are seeking a highly skilled and detail-oriented Assistant Property Manager to join our team at The John Stewart Company. As a key member of our property management team, you will be responsible for assisting the Property Manager in the day-to-day operations of our properties, ensuring a high level of service to our residents and employees.Key...