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Receptionist/Development Assistant

3 months ago

Rolling Meadows, United States Wings Program Inc Full time
Job DescriptionJob DescriptionDescription:

As the Receptionist/Development Assistant, you will be the first point of contact for our organization. You will welcome guests and greet people who visit the business, coordinate front-desk activities, including distributing correspondence and redirecting phone calls. You will also assist the Development department with administrative activities, including data entry and correspondence with donors.


Key Responsibilities:

· Greet, assist visitors to the WINGS Main Office, and maintain front door security.

· Answer, screen and forward incoming phone calls.

· Ensure reception, conference rooms, and general office areas are tidy and presentable.

· Pick up/Receive, sort, and distribute daily mail/deliveries.

· Maintain inventory of supplies on site and place orders as required.

· Perform other clerical receptionist duties.

· Data entry of donations and preparation of donation acknowledgement letters and other correspondence.

· Ensure all appeals and other special mailings are completed in a timely manner.

· Schedule and attend department meetings and schedule outside meetings as needed.

· Maintain Marketing packets for distribution to potential donors.

· Assist with preparation of events including activities leading up to the event and assisting the day of the event.



Requirements:

· Two years of full-time office experience required.

· High school diploma, preferably with courses in business, required.

· Proficiency in usage of Microsoft Office Suite, including Excel, Word, and Outlook.

· Commitment to diversity, equity, and inclusion.

· Exceptional customer service skills.

· Excellent interpersonal, organizational, verbal, and written communication skills.

· Self-starter: must be proactive and highly resourceful with the capacity to work independently.

· Self-motivated; after being trained, must be able to work with little direction.

· Highly organized: able to balance multiple tasks and priorities in a changing environment.

· Attention to detail, ensuring all work is error-free and professional in appearance.

· Ability to be a strong team player; successfully interacting with varied personalities and temperaments.