Facilities Manager

3 weeks ago

San Luis Obispo, United States People's Self-Help Housing Full time
Job DescriptionJob DescriptionDescription:

The Facilities Manager (FM) works under the supervision of the Director of Property Management (DPM). The FM is responsible for planning and coordinating preventative maintenance activities, capital projects, all ongoing and long-term needs for the Organization’s properties. The FM will take a leading role in developing, implementing, and training on maintenance related policies and procedures.

Essential Functions

  • Inspecting buildings’ structures to identify capital projects, develop scopes of work, manage bid process, recommend contracts, and ensure satisfactory project completion.
  • Identify, coordinate and oversee vendors in relation to their contract work.
  • Establish and monitor a Preventative Maintenance Program for each site.
  • Coordinate and prioritize all maintenance initiatives with DPM and Senior Portfolio Manager.
  • Train maintenance personnel on life safety items, best practices, general maintenance operations, policies and procedures.
  • Update and maintain the PSHH Maintenance Policies and Procedures handbook.
  • Monitor and assure that all necessary permits and licensing regarding maintenance (elevators, fire extinguishers, etc.) and risk management are current.
  • Oversee all company owned laundry equipment to ensure it is in operable and in good working condition.
  • Ensure that annual property inspections are conducted at all sites by the maintenance team.
  • Assist the Senior Portfolio Manager and Compliance Manager with investigation and responses to HUD, FEHA, and other regulatory agency complaints/findings as needed.
  • Partner with the 504 Coordinator to identify best practices in compliance with all applicable regulations for response to tenant ADA requests. Track approved ADA work orders to completion.
  • Work closely with Asset Management and other departments to monitor property related insurance claims.
  • Work with Asset Management, Construction, and site teams to review significant swings in utilities consumption. Develop plan for correction.
  • Coordinate the creation of a centralized Tool and Supply inventory.
  • Develop and implement maintenance policy and procedure.
  • Develop and coordinate health and safety protocol and training.
  • Develop cost-containment measures to reduce maintenance expense.
  • Attend required Property Management and Staff meetings and trainings.
  • Other duties and tasks as assigned.
Requirements:

Skill & Knowledge Requirements

  • Proven experience as Facilities Manager or relevant position.
  • Well-versed in technical/engineering operations and facilities management best practices.
  • Experience in conducting effective trainings for both groups and individuals.
  • Ability to design, implement and evaluate operating systems.
  • Familiar with all aspects of residential building maintenance.
  • Familiar and comfortable using Microsoft Outlook, Yardi, Word and Excel software.
  • Knowledge of basic accounting and finance principles.
  • Ability to effectively assess and prioritize work.
  • Sensitivity to tenants in a supportive housing environment.
  • Excellent organizational and leadership skills.
  • Ability to work independently.
  • Ability to work well with others who may have diverse work histories and life experiences.
  • Ability to communicate (both verbally and in writing) with corporate staff, onsite property management staff and tenants.
  • Available for major building system emergencies after hours if necessary.

Experience Requirements

  • Five+ years residential building maintenance experience.

Education Requirements

  • High School Diploma or equivalent

License/Certification Requirements

  • Must have a valid CA driver’s license, access to a reliable vehicle, and provide proof of adequate insurance.

Physical Requirements

  • Moderate lifting, walking, use of maintenance tools and equipment, ability to bed and squat for short periods of time.

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