Facilities Assistant

2 weeks ago

San Luis Obispo, United States Cal Poly Partners Full time
Job DescriptionJob Description

The Facilities Assistant provides high-level administrative support in a complex environment to ensure the day-to-day fulfillment of the responsibilities of facilities operations. This position reports operationally to the Executive Assistant and works in tandem with, complements and supports the responsibilities of the facilities operations as well as the Executive Assistant. The purpose of this role is to provide broad clerical and administrative support for the day-to-day operations, including, but not limited to, processing work orders, purchase orders, contract administration, receptionist duties, event coordination, mailings, communications, correspondence, and required forms for travel needs. Work is specialized and of a highly sensitive and confidential nature.

DUTIES AND RESPONSIBILITIES: 

·         Reporting to the Executive Assistant, provides facilities operations support to the Facilities Manager and administrative support to the   functions of the Executive Office, and executive team as needed.

·         Serve as a resource for the office and provide a full range of administrative support and coordination including, but not limited to            purchasing supplies, initiating work orders, preparing check requests and purchase orders, handling sensitive information,           drafting/proofreading correspondences, copying/distributing meeting materials, scheduling meetings, coordinating catering services, making travel arrangements, and processing expense forms.

·         Assist with vendor contracts, sole source, bids, service requests, service agreements, check requests and purchase orders.

·         Assist CP Partners’ Treasury and Risk Manager in developing, updating, and editing documents in support of CP Partners’ agreements.

·         Coordinate travel arrangements and documents for CP Partners’ Executives.

·         Provide project and project meeting support functions including taking minutes, preparing documents, reviewing, editing, and formatting documents. 

·         Greet office visitors, answer telephone calls, distribute mail, answer questions and direct visitors or inquiries to other departments or administrative offices as appropriate.

·         Perform other job-related duties and special projects as assigned.

Position Requirements

·         High School diploma or equivalent; Minimum 3 years of progressive, responsible clerical experience.

·         A basic foundation of knowledge of principles of organization, administration and management, preferably in an auxiliary or university setting.

·         Demonstrate competence in independently applying judgment and discretion in handling day to day activities of an organization.

·         Ability to maintain a high level of confidentiality with regards to materials and sensitive issues, including personnel actions, projects, and legal activities.

·         Excellent organizational and time management skills.

·         Excellent computer skills including Microsoft Word and Excel.

·         Ability to prioritize, plan, organize, meet timelines, and adapt to a quickly changing fast paced environment.

·         Ability to establish and maintain cooperative and effective working relationships and to interface with all levels of the university community.

·         Excellent writing skills. Ability to compose and edit correspondence and documents.

·         Ability to pay a high level of attention to accuracy and details.

·         Ability to maintain regular and reliable attendance.

·         Ability to work overtime or adjust schedule on occasion when preparing for board meetings or other scheduled events.

·         A background check is required.

·         The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Physical Requirements

·         Hearing and speaking to exchange information in person or on the telephone.

·         Dexterity of hands, fingers, and wrist to operate a computer keyboard and calculator.

·         Seeing to read a variety of materials.

·         Sitting or standing for an extended period of time.

·         Physical agility to lift 20 pounds to shoulder height.

·         Physical agility to lift, carry, push, or pull objects.

 

Company DescriptionCal Poly Partners (CP Partners) is a separately organized 501(c)(3) non-profit auxiliary organization of California Polytechnic State University, San Luis Obispo. CP Partners provides various self-support auxiliary services to the university including commercial services, sponsored research support, contract and property management, and fiscal, human resource and administrative support for various campus programs, services, and activities.Company DescriptionCal Poly Partners (CP Partners) is a separately organized 501(c)(3) non-profit auxiliary organization of California Polytechnic State University, San Luis Obispo. CP Partners provides various self-support auxiliary services to the university including commercial services, sponsored research support, contract and property management, and fiscal, human resource and administrative support for various campus programs, services, and activities.

  • Facility Supervisor

    1 day ago

    San Luis Obispo, United States Associated Students, Inc. Full time

    Job DescriptionJob DescriptionDefinition and PurposeUnder the supervision of the Assistant Director – University Union the Facility Supervisor is responsible for the safe and smooth operation of the facilities and programs. The Facility Supervisor has the responsibility of ensuring that ASI facilities are professional and safe in operation. The Facility...

  • Facilities Manager

    1 week ago

    San Luis Obispo, United States People's Self-Help Housing Full time

    Job DescriptionJob DescriptionDescription:The Facilities Manager (FM) works under the supervision of the Director of Property Management (DPM). The FM is responsible for planning and coordinating preventative maintenance activities, capital projects, all ongoing and long-term needs for the Organization’s properties. The FM will take a leading role in...

  • Medical Assistant

    1 week ago

    San Luis Obispo, United States Dependable Staffing Agency Full time

    Job DescriptionJob DescriptionDependable Staffing Agency is looking to hire compassionate, competent, and dedicated MAs to fill the needs of our California community. Our focus is to provide fully trained and qualified health professionals to meet high-quality staffing needs at hospitals, clinics, long-term care facilities, adult family homes, adult day care...

  • Medical Assistant

    1 week ago

    San Luis Obispo, United States Dependable Staffing Agency Full time

    Job DescriptionJob DescriptionDependable Staffing Agency is looking to hire compassionate, competent, and dedicated MAs to fill the needs of our California community. Our focus is to provide fully trained and qualified health professionals to meet high-quality staffing needs at hospitals, clinics, long-term care facilities, adult family homes, adult day care...

  • Facility Supervisor

    Found in: Resume Library US A2 - 4 days ago

    San Luis Obispo, California, United States Associated Students, Inc. Full time

    Definition and Purpose Under the supervision of the Assistant Director – University Union the Facility Supervisor is responsible for the safe and smooth operation of the facilities and programs. The Facility Supervisor has the responsibility of ensuring that ASI facilities are professional and safe in operation. The Facility Supervisor is the first...

  • Facility Supervisor

    Found in: Resume Library US A2 - 2 days ago

    San Luis Obispo, California, United States Associated Students, Inc. Full time

    Definition and Purpose Under the supervision of the Assistant Director – University Union the Facility Supervisor is responsible for the safe and smooth operation of the facilities and programs. The Facility Supervisor has the responsibility of ensuring that ASI facilities are professional and safe in operation. The Facility Supervisor is the first...

  • Audio Visual Student Assistant

    1 week ago

    San Luis Obispo, United States Associated Students, Inc. Full time

    Job DescriptionJob DescriptionDefinition and PurposeUnder the supervision of the Coordinator – Event Management, the Audio Visual Student Assistant is responsible for the operation and maintenance of all ASI Audio Visual Services. The Audio Visual function continues to be a major part of the services in ASI managed facilities. This department provides the...

  • Audio Visual Student Assistant

    Found in: Appcast Linkedin GBL C2 - 6 days ago

    San Luis Obispo, United States Cal Poly Associated Students, Inc Full time

    Definition and PurposeUnder the supervision of the Coordinator - Event Management, the Audio Visual Student Assistant is responsible for the operation and maintenance of all ASI Audio Visual Services. The Audio Visual function continues to be a major part of the services in ASI managed facilities. This department provides the Cal Poly community with the...

  • Toddler & Preschool Childcare Assistant (Short-Term/Temporary)

    12 hours ago

    San Luis Obispo, United States Cuesta College Full time

    Job Description Summary This is a short-term/temporary position. DEFINITION Under the general supervision of the Children's Center Director, support, all activities related to the children's classroom environment at the Cuesta College Children's Center. This includes supervising and guiding toddler or preschool children in developmentally appropriate...

  • Rec Cashier

    4 hours ago

    San Luis Obispo, United States City of San Luis Obispo California Full time

    Provides customer service at the City facilities, including the SLO Swim Center front counter and Laguna Lake Golf Course pro-shop; collects fees from patrons, processes daily/shift revenue paperwork, assists patrons with facility reservations, and k Cashier, Golf, Customer Service, Golf Course, Facility

  • Audio Visual Student Assistant

    Found in: Resume Library US A2 - 1 week ago

    San Luis Obispo, California, United States Associated Students, Inc. Full time

    Definition and Purpose Under the supervision of the Coordinator – Event Management, the Audio Visual Student Assistant is responsible for the operation and maintenance of all ASI Audio Visual Services.  The Audio Visual function continues to be a major part of the services in ASI managed facilities.  This department provides the Cal Poly community...

  • Field Supervisor

    Found in: Appcast Linkedin GBL C2 - 6 days ago

    San Luis Obispo, United States Cal Poly Associated Students, Inc Full time

    Definition and PurposeUnder the supervision of the Coordinator - Facility Operations the Field Supervisor is responsible for the safe, smooth, and professional operation of the facilities and programs for the Sports Complex and Doerr Family Field. The Field Supervisor is the first responder for injuries, the leader in case of an emergency, and provides...

  • Field Supervisor

    2 weeks ago

    San Luis Obispo, United States Associated Students, Inc. Full time

    Job DescriptionJob DescriptionDefinition and PurposeUnder the supervision of the Coordinator - Facility Operations the Field Supervisor is responsible for the safe, smooth, and professional operation of the facilities and programs for the Sports Complex and Doerr Family Field. The Field Supervisor is the first responder for injuries, the leader in case of an...

  • Field Supervisor

    1 day ago

    San Luis Obispo, United States Associated Students, Inc. Full time

    Job DescriptionJob DescriptionDefinition and PurposeUnder the supervision of the Coordinator - Facility Operations the Field Supervisor is responsible for the safe, smooth, and professional operation of the facilities and programs for the Sports Complex and Doerr Family Field. The Field Supervisor is the first responder for injuries, the leader in case of an...

  • CNA-Corrections-San Luis Obispo, CA

    1 week ago

    San Luis Obispo, United States Hire Evolution Consulting Full time

    Job DescriptionJob DescriptionCurrently we are recruiting for CNA’s for long term contracts at correctional facilities in the San Luis Obispo area. If you have at least one full year of licensed CNA experience then we want to talk to you!Responsibilities:Assist patients with activities of daily living and provide nursing care under the direction of a...

  • Caregiver

    1 week ago

    San Luis Obispo, United States Rose Care Group Full time

    Job DescriptionJob DescriptionSalary: $16-$18 per Hour DOE**Looking for both full-time and part-time employees**We are looking for caring heroes to work at our beautiful 17 Bed Elder Care Facility in Arroyo Grande (on the Mesa). We have FULL and PART time positions available, DAY and NIGHT shifts. All 12 hour shifts - we pay OVERTIME for anything over 8...

  • Supervisor Clinical Oncology Research Site

    11 hours ago

    San Luis Obispo, United States CommonSpirit Health Full time

    **Overview** As one of the nation's largest nonprofit systems, CommonSpirit Health has over 2,200 care sites and 140 hospitals in 24 states. We serve some of the most diverse communities across the nation, and in each location, humankindness leads the way. The CommonSpirit Health Research Institute offers comprehensive clinical research services and...

  • Licensed Psychiatric Technician

    Found in: Lensa US P 2 C2 - 1 week ago

    San Luis Obispo, United States Dependable Staffing Agency Full time

    Licensed Psychiatric Technician Dependable Staffing Agency is looking to hire compassionate, competent, and dedicated Psychiatric Technician to fill the needs of our California community. We focus on providing fully trained and qualified health professionals to meet high-quality staffing needs at hospitals, clinics, long-term care facilities, adult family...

  • Data Coordinator

    3 days ago

    San Luis Obispo, United States TeamHealth Full time

    TeamHealth is named among the "150 Top Places to Work in Healthcare" by Becker's Hospital Review and has been ranked three years running as "The World's Most Admired Companies" by Fortune Magazine and one of America's 100 Most Trustworthy Companies by Forbes Magazine in past years. An established healthcare organization, TeamHealth is physician-led and...

  • Parks Maintenance Aide I

    1 week ago

    San Luis Obispo, United States City of San Luis Obispo, CA Full time

    Salary: $16.50 - $22.54 HourlyLocation : City of San Luis Obispo, CAJob Type: SupplementalDepartment: Parks MaintenanceOpening Date: 12/11/2023Closing Date: ContinuousFLSA: Non-ExemptJOB DESCRIPTION The City of San Luis Obispo has multiple openings for the Parks Maintenance Aide classification. These are part-time, temporary positions. Depending on job...