Administrative Coordinator

4 weeks ago

American Fork, United States M-CON MANAGEMENT, LLC Full time
Job DescriptionJob Description

Administrative Coordinator (Full Time)

Our growing group of construction companies is based in Utah County. We offer our employees a great and professional work environment. We are dedicated to providing a positive work-life balance, great teamwork, competitive pay, and the opportunity to excel and grow

We believe our employees are the driving force to our success and work hard to give our employees an amazing work experience.

Benefits include Quarterly and Yearly Bonuses $$$, Health Insurance, Dental, Vision, Retirement Plan, Flexible Schedule, Professional Development Assistance, Paid Holidays, Generous Flex Time Off Plan, and 401(k) match.

As an Administrative Coordinator, you will play a crucial role in ensuring the smooth and efficient operation of the office. This multifaceted position combines the responsibilities of a receptionist, order desk coordinator, and employee support liaison. You will be the first point of contact for clients and visitors, manage orders and inventory, and provide essential support to both the office and its employees.

Key Responsibilities:

  1. Receptionist Duties:
    • Greet and welcome visitors, clients, and employees in a friendly and professional manner.
    • Answer and direct incoming calls, taking messages or providing information as needed.
    • Manage the front desk area to ensure a clean and organized workspace.
  2. Order Desk Coordination:
    • Process incoming orders and inquiries promptly and accurately.
    • Coordinate with suppliers and logistics to ensure timely delivery of products.
    • Maintain an organized system for order tracking and documentation.
  3. Office Management:
    • Oversee general office maintenance and ensure a tidy and well-organized workspace.
    • Manage office supplies, restocking as necessary, and liaise with vendors for procurement.
    • Handle incoming and outgoing mail and packages.
  4. Employee Support:
    • Assist employees with various administrative needs, such as travel arrangements, scheduling, and general inquiries.
    • Coordinate office events and celebrations, fostering a positive work environment.
    • Address and resolve employees' office-related concerns and requests.
  5. Communication:
    • Serve as a central point of contact for internal and external communication.
    • Disseminate relevant information to employees, such as announcements, policy updates, and procedural changes.

Qualifications:

  • Previous experience in a similar administrative or coordination role is required.
  • Strong organizational and multitasking skills.
  • Excellent communication and interpersonal abilities.
  • Proficient in office software (e.g., Microsoft Office suite).
  • Ability to handle sensitive information with confidentiality.
  • Spanish/English bilingual a plus but not a requirement.

Attributes:

  • Customer-focused: Friendly and approachable, providing excellent service to clients and employees.
  • Detail-oriented: Thorough and accurate in managing orders, scheduling, and office logistics.
  • Proactive: Anticipates needs and takes initiative to address potential issues before they arise.
  • Adaptable: Comfortable in a dynamic environment, able to juggle multiple tasks efficiently.

This role offers a fantastic opportunity for a proactive and organized individual to contribute to the overall success of our office operations. If you enjoy being at the heart of a busy and collaborative environment, we encourage you to apply for this dynamic position.

$18-20 DOE

We will review applications on an ongoing basis and contact qualified candidates for further consideration.

  • Executive/Administrative Assistant to the CEO

    3 weeks ago

    American Fork, United States DENTALQORE Full time

    Job DescriptionJob DescriptionIMPORTANT: VIDEO SUBMISSION REQUIRED FOR APPLICATIONTo be considered for an interview, applicants must submit a short introduction video (no longer than 3 minutes) as detailed in the Application Instructions section below. Applications without a video submission will NOT be considered.Executive/Administrative Assistant to the...

  • Executive/Administrative Assistant to the CEO

    3 weeks ago

    American Fork, United States DENTALQORE Full time

    Job DescriptionJob DescriptionIMPORTANT: VIDEO SUBMISSION REQUIRED FOR APPLICATIONTo be considered for an interview, applicants must submit a short introduction video (no longer than 3 minutes) as detailed in the Application Instructions section below. Applications without a video submission will NOT be considered.Executive/Administrative Assistant to the...

  • Office Administrative Assistant

    7 days ago

    American Fork, United States Waterstone Contracting, LLC Full time

    The ideal candidate for our new Office Assistant will be able to effectively coordinate the company’s project schedule and work closely with clients. They should be comfortable answering incoming phone calls and making outgoing calls. They should be able to stay organized, record, and manage client projects in Click up and QuickBooks. They should also...

  • Office Administrative Assistant

    6 days ago

    American Fork, United States Waterstone Contracting, LLC Full time

    The ideal candidate for our new Office Assistant will be able to effectively coordinate the company’s project schedule and work closely with clients. They should be comfortable answering incoming phone calls and making outgoing calls. They should be able to stay organized, record, and manage client projects in Click up and QuickBooks. They should also...

  • Front Desk

    2 weeks ago

    American Fork, United States American Dental Companies Full time

    We are Palisades Dental based in American Fork, Utah. Our ideal candidate has a positive attitude, is driven to succeed, embraces accountability, pays attention to detail, and always does the right thing. Our company is devoted to patient care, team care and business care.Are you an exceptional communicator with a passion for providing excellent customer...

  • Front Desk

    4 weeks ago

    American Fork, United States American Dental Companies Full time

    Job DescriptionJob DescriptionWe are Palisades Dental based in American Fork, Utah. Our ideal candidate has a positive attitude, is driven to succeed, embraces accountability, pays attention to detail, and always does the right thing. Our company is devoted to patient care, team care and business care.Are you an exceptional communicator with a passion for...

  • 00 Kindergarten

    2 weeks ago

    American Fork, United States Alpine School District Full time

    Position Type: CERTIFIED - Elementary/00 KindergartenDate Posted: 4/24/2024Location: Rocky MountainDate Available: 08/09/2024Position starting Lissa Roden FTE: 1.0 ongoing contract Hiring Manager: email: phone: Certification: Early Childhood Elementary 1-8 Elementary K-6 Elementary Classroom Teacher Position Purpose Under the general supervision of the...

  • Maintenance Manager

    6 days ago

    American Fork, United States Thrive Life Full time

    Revised 4.2024 Job Title: Maintenance Manager Department: Operations Reports to: Plant Manager Summary: The Maintenance Manager reports to the Plant Manager and is responsible for managing all installation, repair, and upkeep of our company's facilities, as well as managing risk and improving equipment efficiency. Tasks include maintaining the industrial...

  • MRI Technologist

    3 days ago

    American Fork, United States Integrated Resources, Inc Full time

    Job Title: MRI Technologist Location: American Fork, UT Duration: 3 Months+   Shift: Day Job Description: Ensures proper patient identification, order verification, and prepares the patient for the exam. Performs MRI examinations per department protocol. Understands cross sectional anatomy and demonstrates anatomical positioning competency. Critiques...

  • Sales Recruiter

    4 weeks ago

    American Fork, United States EverLights Full time

    Job DescriptionJob DescriptionTitle: Remote Sales Recruiter (Contract)Company: Everlights of Lindon, UTLocation: Fully RemoteAbout Everlights:Everlights is a leading provider of innovative holiday lighting solutions based in Lindon, UT. We specialize in creating high-quality, energy-efficient lighting products that enhance residential and commercial spaces....

  • Collision Estimator

    2 weeks ago

    American Fork, Utah, United States Caliber Full time

    Service CenterAmerican ForkAbout CaliberAt Caliber, our Purpose is Restoring the Rhythm of Your Life. We are looking for individuals that have a desire to Do the Right Thing and thrive in a purpose-driven, team-driven culture that supports you to reach your full potential. If this sounds like you, please join us About this Opportunity Provides World Class...

  • Support Services Specialist

    3 weeks ago

    Rolling Fork, United States Abacus Service Corporation Full time

    Job Details: Job Description This is a non-personnel services contract to provide technical leadership services related to the Delta National Forest Support Services Specialist position. Provide office administration support to the Delta Ranger District employees. The Support Services Specialist serves as the lead frontliner for overall office...

  • Recreation Center Manager

    2 days ago

    Spanish Fork, United States Spanish Fork City Full time

    Job DescriptionJob DescriptionEFFECTIVE DATE:July 2024RECREATION CENTER MANAGERDEPARTMENT: PARKS AND RECREATIONJOB CLASSIFICATION: FULL TIMETechNet #1265PAY GRADE 12PPAY GRADES LINKGENERAL PURPOSEUnder the general guidance and direction of the Assistant Parks and Recreation Director, this exempt position is responsible for managing the daily operations of...

  • Recreation Center Manager

    47 minutes ago

    Spanish Fork, United States Spanish Fork City Full time

    Job DescriptionJob DescriptionEFFECTIVE DATE:July 2024RECREATION CENTER MANAGERDEPARTMENT: PARKS AND RECREATIONJOB CLASSIFICATION: FULL TIMETechNet #1265PAY GRADE 12PPAY GRADES LINKGENERAL PURPOSEUnder the general guidance and direction of the Assistant Parks and Recreation Director, this exempt position is responsible for managing the daily operations of...

  • Assistant City Engineer

    2 weeks ago

    Spanish Fork, United States Spanish Fork City Full time

    Job DescriptionJob DescriptionASSISTANT CITY ENGINEERJob DescriptionEffective Date: April 2019PUBLIC WORKS DEPTEngineering DivisionTechnet #480Pay Grade 13GENERAL PURPOSEUnder the direction of the Engineering Division Manager, this position provides professional and administrative leadership for city engineering as well as supervises employees and all work...

  • Registrar

    6 days ago

    Fork Union, United States Fork Union Military Academy Full time

    Job Title: RegistrarDepartment: AcademicDirect Supervisor: Academic DeanEssential Job Functions and Requirements:Coordinates with the Academic Dean on all matters pertaining to the Middle and Upper Schools.Prepare grades for summer school - mailings to parents and sending transcripts.Enter grades from previous schools into systems on all new students.Check...

  • Registrar

    3 weeks ago

    Fork Union, United States Fork Union Military Academy Full time

    Job DescriptionJob DescriptionJob Title: RegistrarDepartment: AcademicDirect Supervisor: Academic DeanEssential Job Functions and Requirements:Coordinates with the Academic Dean on all matters pertaining to the Middle and Upper Schools.Prepare grades for summer school - mailings to parents and sending transcripts.Enter grades from previous schools into...

  • Quality Engineer

    2 weeks ago

    Spanish Fork, Utah, United States norskhydro Full time

    Hydro Extrusions is a world-leading aluminium extrusion business counting around 100 production sites in 40 countries and employing 20,000 people. Through our unique combination of local expertise, global network, and unmatched R&D capabilities, we can offer everything from standards profiles, to advanced development and manufacturing for most industries....

  • Admissions Director

    2 days ago

    Spanish Fork, United States New Haven Full time

    Overview: ADMISSIONS DIRECTOR New Haven is a residential treatment center dedicated to adolescents aged 14-18 and their families. With campuses in Utah's Spanish Fork and Saratoga Springs, we offer a nurturing, homely atmosphere where we blend residential treatment with advanced academics. Our expertise lies in addressing complex issues such as traumatic...