Executive/Administrative Assistant to the CEO

2 weeks ago

American Fork, United States DENTALQORE Full time
Job DescriptionJob Description

IMPORTANT: VIDEO SUBMISSION REQUIRED FOR APPLICATION

To be considered for an interview, applicants must submit a short introduction video (no longer than 3 minutes) as detailed in the Application Instructions section below. Applications without a video submission will NOT be considered.

Executive/Administrative Assistant to the CEO

Full-time - In Office Located in American Fork, Utah.

Are you an organizational powerhouse with a knack for keeping executives on their A-game?

DentalQore is looking for an energetic, tech-savvy, and personable Executive/Administrative Assistant to support our CEO and help maintain our fantastic company culture

About DentalQore:

We're a family of passionate individuals dedicated to revolutionizing the dental industry. Our mission is to empower dental practices with cutting-edge technology and innovative solutions, all while fostering a fun, engaging, and growth-oriented work environment.

The Role:

As an Executive/Administrative Assistant, you will be the right hand to our CEO, ensuring their schedule runs smoothly and their time is used effectively. With your exceptional organizational skills and ability to juggle multiple priorities, you'll be the backbone of our team.

Key Responsibilities:

  • Manage the CEO's calendar, appointments, and travel arrangements
  • Prepare meeting agendas and compile necessary materials
  • Draft and proofread correspondence, presentations, and reports
  • Coordinate and attend executive meetings, taking detailed minutes
  • Act as a liaison between the CEO and other team members or external stakeholders
  • Assist with event planning and special projects as needed
  • Maintain a positive and professional atmosphere in the office

Requirements:

  • Minimum 2 years of experience as an Executive/Administrative Assistant, preferably supporting a CEO or C-suite executive
  • Tech-savvy with proficiency in Microsoft Office, Google Suite, and various project management tools
  • Exceptional communication skills, both written and verbal
  • Strong attention to detail, with a keen eye for accuracy
  • Ability to maintain discretion and confidentiality
  • Flexibility to adapt to a dynamic work environment
  • A proactive attitude, ready to tackle challenges head-on
  • Must be willing to travel occasionally and be at least 26 years old to meet rental car age requirements.

Perks and Benefits:

  • Competitive salary and comprehensive benefits package
  • A vibrant, collaborative, and supportive work culture
  • Opportunity for growth and professional development
  • Casual dress code
  • Regular team-building events and outings
  • A chance to be part of an innovative, industry-leading organization

Application Instructions:

In addition to submitting your resume and cover letter, we'd like to get to know you better Please create and upload a short video (no longer than 3 minutes) introducing yourself and addressing the following:

  1. Why are you interested in the Executive/Administrative Assistant position at DentalQore?
  2. What do you know about our company and what excites you about the prospect of joining our team?
  3. Describe your ideal work environment and how it aligns with DentalQore's culture.
  4. What are your key strengths that you believe make you the perfect candidate for this role?
  5. Where do you see yourself professionally in five years?

Please upload your video to a file-sharing platform and include the link in your email application. Make sure the access settings allow us to view your video.

Remember: Submitting this video is mandatory to be considered for an interview.

To Apply via Email:

Send your resume, cover letter, and video link to hr_requests@dentalqore.com, with the subject line "Executive/Administrative Assistant Application."

Option 1: YouTube

  1. Sign in or create a YouTube account.
  2. Click on the camera icon at the top right and select 'Upload Video.'
  3. Select the video file and upload it.
  4. Set the privacy to 'Unlisted' so only those with the link can view it.
  5. Once uploaded, click 'Share' and copy the link.
  6. Paste the link in your email and send it to hr_requests@dentalqore.com

Option 2: Google Drive

  1. Sign in or create a Google account.
  2. Go to Google Drive and click '+ New,' then 'File Upload.'
  3. Select the video file and upload it.
  4. Right-click on the file, click 'Share,' and then 'Copy link.'
  5. Paste the link in your email and send it to hr_requests@dentalqore.com

DentalQore is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

We're excited to see your application and learn more about you

IMPORTANT REMINDER:

Applications without the required video submission will NOT be considered for an interview.

Thank you for your interest in DentalQore, and we look forward to reviewing your submission

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