Human Resources Administrative Receptionist

2 months ago

Gainesville, United States Hall County Full time
Job DescriptionJob Description

JOB SUMMARY: (ALL INCUMBENTS MAY NOT PERFORM ALL DUTIES.)

Performs responsible, confidential and varied clerical and administrative tasks for the Human Resources department and maintains general departmental/employee records. Position requires a working knowledge of departmental programs, policies and services sufficient to manage routine inquiries and requests.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

Answers telephone and greets visitors; provides information and assistance; routes calls to appropriate staff.

Answers email; provides information and assistance; handles requests for services and complaints.

Assists job applicants to ensure their applications are complete and successfully submitted; provides additional paperwork (when necessary); photocopies/verifies their identification documents.

Maintains department personnel records in paper format and assists with scanning into electronic filing system.

Prepares a variety of forms, correspondence, reports, etc.

Coordinates the maintenance of office equipment.

Maintains office supply inventory.

Schedules meetings, prepares agendas, attends meetings; records, types and distributes meeting minutes; may schedule use of conference rooms.

Collects/distributes mail for the department.

Class Specification

Human Resources Administrative Receptionist

Page 2

Creates photo ID’s for new employees using our badge printing system with a webcam.

Responsible for the cleanliness/management of the front area, inclusive of the lobby area, front desk and breakroom.

May perform clerical and data entry work related to the function of the Human Resources department.

Regular and predictable attendance is required.

Performs other related duties as required.

MATERIALS AND EQUIPMENT USED:

Computer Photocopier Calculator

Postage Machine ID Card System with Camera Telephone

Scanner

Class Specification

Human Resources Administrative Receptionist

Page 3

MINIMUM QUALIFICATIONS REQUIRED:

Education and Experience:

High school diploma or equivalent required.

A minimum of three years of related experience is required.

Prior experience working in an office environment is required.

Licenses and Certifications:

None.

Knowledge, Skills, and Abilities:

Knowledge of modern office principles and practices.

Knowledge of computers and job-related software programs.

Skill in the analysis of problems and the development of solutions.

Skill in the operation of modern office equipment.

Skill in the preparation of clear and precise communication.

Skill in assisting the employees and the general public.

Demonstrated ability of organizational skills; ability to maintain an orderly work area.

Skill in developing and interpreting oral and written communication.

General knowledge of departmental policies and procedures and of office terminology, procedures and equipment.

Skill in composing and typing correspondence and reports with speed and accuracy.

Skill in working with confidential information and matters in a discreet and professional fashion.

Ability to work without direct supervision, using personal judgment in processing paperwork and handling unusual situations.

Ability to maintain effective relationships with other employees and the public in a courteous and tactful manner.

Class Specification

Human Resources Administrative Receptionist

Page 4

ADA Minimum Qualifications:

Physical Ability: Essential functions of this position continuously require the ability to remain in a stationary position (sitting or standing); operate a computer and other office machinery, such as a calculator, copier, and printer. Incumbents must continuously be able to think analytically; handle stress and emotion, concentrate on tasks, remember names and other details; examine and observe details; make decisions, and adjust to change. Incumbents must meet deadlines; stay organized; use math/calculations and use a keyboard/type.

Essential Functions frequently require the ability to move about inside the office; and move/transport items up to 10lbs.

Essential functions occasionally require the ability to bend body downward and forward by bending spine and legs, and twisting at the waist, hips or knees; reach overhead; push or pull; and repetitively use hands/arms/legs. Incumbents in this position are occasionally required to be on-call and work irregular hours.

Sensory Requirements: Essential functions regularly require the ability to use effective verbal and written communication; and use of hand/eye coordination and fine manipulation to use equipment.

Environmental Factors: Essential functions of this position continuously require the ability to either work with others or work alone.

This class specification should not be interpreted as all-inclusive. It is intended to identify the major responsibilities and requirements of this job. The incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this specification.

  • Human Resources Office Coordinator

    2 weeks ago

    Gainesville, Georgia, United States Hall County Full time

    Job Overview - Human Resources Administrative ReceptionistPOSITION SUMMARY: Responsible for executing clerical and administrative functions within the Human Resources division, maintaining employee records, and providing assistance with inquiries and requests.Key Responsibilities:Respond to phone calls and welcome visitorsOffer information and supportAssist...

  • Human Resources Office Coordinator

    2 weeks ago

    Gainesville, Georgia, United States Hall County Full time

    Job Overview - Human Resources Administrative ReceptionistPOSITION SUMMARY: Responsible for performing administrative and clerical duties within the Human Resources division, maintaining essential records, and providing assistance with various inquiries and requests.Key Responsibilities:Respond to phone calls and welcome visitorsOffer information and...

  • Human Resources Administrator

    2 weeks ago

    Gainesville, Georgia, United States Koch Foods Full time

    Position OverviewThe role of the HR Administrative Assistant is crucial in supporting the daily operations of the Human Resources department. This position involves a variety of responsibilities aimed at maintaining efficient HR processes.Key ResponsibilitiesEmployee Records Management: Assist in updating and maintaining accurate employee records to ensure...

  • Human Resources Administrator

    2 weeks ago

    Gainesville, Georgia, United States Koch Foods Full time

    Position OverviewThe HR Clerk plays a vital role in supporting the human resources department by performing various administrative tasks. This position is essential for maintaining the smooth operation of HR functions within Koch Foods.Key ResponsibilitiesDaily HR Support: Assist in routine HR activities, ensuring employee records are current and providing...

  • Office Administrator and Human Resources Leader

    2 weeks ago

    Gainesville, Florida, United States Southern Companions Full time

    Position: Office Administrator and Human Resources LeaderSouthern Companions, LLC is in search of a meticulous and highly organized professional to enhance our operations.Key Responsibilities:Oversee the recruitment and onboarding processes for caregiversEnsure adherence to employment regulations and standardsMaintain comprehensive employee...

  • Human Resources Administrative Assistant

    2 weeks ago

    Gainesville, Florida, United States The Salvation Army USA Southern Territory Full time

    Location: Gainesville Corps, Gainesville, FL Position Type: Regular Part-Time at 25 hours/week Compensation: $13.50-$14.50/hour About the Role: This role is essential for providing clerical assistance to the command, which includes managing HR data and organizing the filing system for human resources documentation. Key Responsibilities: Monitor attendance...

  • Receptionist

    4 weeks ago

    Gainesville, United States Staffing Connection Inc. Part time $15

    We are looking for a Receptionist for a hospital in Gainesville, FL. Past hospital experience is preferred but not mandatory.This is Full Time 7:30am-4:30pm M-F.This is a 3 month assignment with potential to be repeatedly extended.This person will serve as a receptionist for Human Resources Division by answering mulit-line phone, coordinating flow of...

  • Human Resources Administrator

    2 weeks ago

    Gainesville, Georgia, United States Koch Foods Full time

    Position OverviewThe HR Clerk plays a crucial role in the Human Resources department by providing essential support for various HR functions.Key ResponsibilitiesDaily HR Support: Assist in the management of employee records and provide necessary assistance to staff.Clerical Duties: Conduct data entry tasks and maintain organized employee files.Medical...

  • Human Resources Administrator

    1 week ago

    Gainesville, Georgia, United States Koch Foods Full time

    Position OverviewThe HR Clerk plays a crucial role in supporting the daily operations of the Human Resources department at Koch Foods. This position involves a variety of tasks aimed at ensuring smooth HR functions.Key ResponsibilitiesDaily HR Support: Assist in the management of employee records and provide necessary support to employees.Clerical Duties:...

  • Human Resources Administrative Assistant

    2 weeks ago

    Gainesville, Florida, United States The Salvation Army USA Southern Territory Full time

    Location: Gainesville Corps, Gainesville, FL Position Type: Regular Part-Time at 25 hours/week Compensation: $13.50-$14.50/hour About the Role: This role involves providing essential clerical support to the command, which includes managing HR data and organizing the filing system for human resources documentation. Key Responsibilities: Monitor attendance...

  • Human Resources Manager

    3 weeks ago

    Gainesville, United States Boys & Girls Club of Lanier Full time

    TITLE:                              Human Resources Manager- People LeaderDEPARTMENT:            AdministrationREPORTS TO:                Chief Executive OfficerFLSA...

  • Human Resources Generalist I

    2 weeks ago

    Gainesville, United States University of Florida Full time

    Classification Title: Human Resources Generalist I Job Description: This position works closely with the Assistant Director of Administrative Services in the Department of Physical Therapy (PT), College of Public Health and Health Professions (PHHP). Human Resource, Generalist, Director, Faculty, Staff, Compliance

  • Human Resources Specialist I

    7 days ago

    Gainesville, Florida, United States InsideHigherEd Full time

    Job Summary:We are seeking a highly skilled and detail-oriented Human Resources Specialist I to join our team at InsideHigherEd. As a key member of our HR department, you will be responsible for managing all aspects of human resources within the organization. This includes recruitment and hiring, HR-related transactions, payroll responsibilities, licensing,...

  • Lead Human Resources Consultant

    7 days ago

    Gainesville, Florida, United States Lincoln Electric Full time

    HR Business ConsultantWe are seeking an HR Business Consultant to become an integral part of our team, providing support to personnel throughout the organization. In this role, you will be tasked with offering strategic advice to internal stakeholders, enhancing communication, and partnering with management on various human resources projects. If you possess...

  • Human Resources Generalist

    1 day ago

    Gainesville, Georgia, United States Aramark Full time

    Job SummaryAramark is seeking a highly skilled Human Resources Specialist to join our team at Northeast Georgia Health System. As a key member of our HR operations team, you will be responsible for providing exceptional service and support to our management team and employees across multiple locations.Key ResponsibilitiesDevelop and execute a proactive...

  • Human Resources Coordinator

    2 weeks ago

    Gainesville, Florida, United States University of Florida Full time

    Classification Title: Human Resources Generalist I Job Description: The University of Florida is looking for a dedicated Human Resources Generalist to become a vital part of our HR Team within the Business Center, a division of UF Information Technology (UFIT). As a Human Resources Generalist, you will play a crucial role in supporting various HR functions,...

  • Human Resources Specialist

    2 weeks ago

    Gainesville, Florida, United States University of Florida Full time

    Classification Title:Human Resources Generalist IJob Overview:The University of Florida is in search of a Human Resources Generalist to support the HR Team within the Business Center of UF Information Technology (UFIT). This role is essential in delivering outstanding service and primarily focuses on assisting various departments with daily operations...

  • Human Resources Manager

    2 weeks ago

    Gainesville, Florida, United States Superior Paving Corp. Full time

    Job OverviewPosition SummaryCore Values:In executing their responsibilities, all team members are expected to embody the following values of Superior Paving Corp:EXCELLENCE: Surpassing ExpectationsCOLLABORATION: Fostering Positive RelationshipsINTEGRITY: Upholding Honesty and LoyaltyCOMMITMENT: Keeping Our PromisesRole SummaryThis role is accountable for the...

  • Administrative Specialist II

    1 week ago

    Gainesville, Florida, United States University of Florida Full time

    Job Overview: As an Administrative Specialist II, you will play a crucial role in supporting the Director's Office through a variety of administrative tasks. Your responsibilities will include: Support for the Director's Office: Drafting both general and confidential correspondence and reports for the Senior Director and Associate Directors. Managing the...

  • Human Resources Business Partner

    2 weeks ago

    Gainesville, United States Hall County Full time $62,520 - $78,826

    Job DescriptionJob DescriptionJOB SUMMARY: HR Business Partner (HRBP) serves as the strategic partner, consultant, and advisor to leaders in designated departments regarding core HR processes, and the alignment of business objectives, system strategies, and people strategies. This role ensures that business outcomes are achieved through effective change...