Executive Assistant

4 weeks ago

Brighton, United States Aura Biosciences Full time
Job DescriptionJob DescriptionSalary:

About Aura:

At Aura, our mission is to develop a new class of oncology targeted therapies that deliver meaningful therapeutic benefit to a range of cancer indications with high unmet need in which we believe we can establish a new standard of care. We are driven by our passion and commitment to science and the patients battling cancer who are relying on us to pioneer these new therapies.


We are focusing the initial development of our VDC technology platform to treat tumors of high unmet need in ocular and urologic oncology. AU-011, our first VDC candidate, is being developed for the first line treatment of primary choroidal melanoma, a rare disease with no drugs approved. Beyond primary choroidal melanoma, we are developing AU-011 in additional ocular oncology indications, including choroidal metastases. Leveraging our VDCs’ broad tumor targeting capabilities, we also plan to initiate a clinical program in non-muscle invasive bladder cancer, or NMIBC, our first non-ophthalmic solid tumor indication.


Position Summary:  

Aura Biosciences is seeking a dynamic Executive Assistant to join our team to provide outstanding support for our C-level Executives and other key team members.  This person will need to exercise solid judgement in a variety of situations, build relationships with keys stakeholders, and have the ability to maintain a realistic balance among multiple priorities on a daily basis. This crucial member of the team will report to the Executive Admin. and collaborate with the Officer Manager as an administrative team to provide coverage and back-up support as needed. The ideal candidate should have exceptional organizational skills, strong written and verbal communication ability, strong attention to detail with a positive can-do attitude and the flexibility to pivot as needed with competing priorities.


Responsibilities include but are not limited to:

  • Manage multiple Executives’ calendars, meetings, and schedules, resolving scheduling conflicts as they arise and prioritizing issues to ensure effective time management. Communicate agendas and respond to calendar changes as needed.
  • Coordinate detailed domestic and international travel arrangements for team members including air, hotel, car, etc. as business travel needs dictate.
  • Complete expense reports and credit card reconciliation using Concur.
  • Coordinate logistics of special events including team meetings, conferences, seminars, workshops, off-site meetings, special projects, and department outings/team building.
  • Communicate with internal and external stakeholders with professionalism, accuracy, and speed.
  • Facilitate communication from team members by soliciting information from the team, providing critical updates, anticipating questions, and organizing priorities.
  • Demonstrated experience utilizing interpersonal and collaborative skills.
  • Prepare documents for Executives’ signatures and maintain an organized filing system.
  • Take initiative to problem solve and troubleshoot issues.
  • Apply a thorough knowledge of company operations and policies and procedures on a daily basis.


Minimum Requirements:

  • Bachelor’s degree and/or equivalent work experience.
  • Experience supporting C-level Executives within the biotech/pharmaceutical industry is highly preferred.
  • Excellent communicator with prior experience in a high-growth, fast-paced start-up environment is required.
  • Highly flexible team player with the ability to prioritize and work independently with limited supervision.
  • Solid skills in managing office technology and confidential record keeping.
  • Strong organizational skills and ability to multi-task and problem-solve as conflicts arise.
  • Handle sensitive information with confidentiality and utmost integrity.
  • Desire to learn new skills and look for additional opportunities to contribute.
  • Exceptional technical skills to include but not limited to Microsoft Office Suite (Word, PowerPoint, Excel, and Outlook).
  • Comfortable collaborating with all levels of employees

 

This is a hybrid role.  Once new hire is sufficiently ramped up, this will be 1-2 days/week remote, 3-4 days/week on-site.  Candidate must be local.

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