Theatre Production and Marketing Designer

2 weeks ago

Pottstown, United States The Hill School Full time
Job DescriptionJob Description

Theatre Production Manager and Productions Assistant

The Hill School Mission: The Hill School prepares young people from across the country and around the world for college, careers, and life. Within a family school environment and a rigorous liberal arts curriculum, we challenge our young people to work hard; think and reason; be fulfilled; serve the common good; and be prepared to lead as citizens of the world, uniquely guided by our motto, "Whatsoever Things Are True."


Department: Center for the Arts

Position Title: Theatre Production Manager and Productions Assistant

Reports To: Director of the Ellis Theatre Guild

Status: Exempt, 10-month Staff


Position Summary

The Hill School is seeking a full-time Theatre Production Manager and Productions Assistant. This role is a multifaceted role that encompasses administrative duties, practical support for theatre productions, and licensing procedures under the supervision of the director/producer. The ideal candidate will be comfortable overseeing administrative tasks, assisting in various aspects of theatre productions, navigating licensing procedures, and fostering student engagement by igniting their passion for the arts.

The Theatre Production Manager and Productions Assistant plays a vital role in supporting the artistic vision of the Ellis Theatre Guild while ensuring smooth day-to-day operations and compliance with licensing requirements. With a blend of administrative expertise, practical skills, and a background in theatre, this position contributes to the success and sustainability of theatrical productions and events, while also nurturing the next generation of theatre artists through mentorship and student engagement initiatives.

Responsibilities:

Primary focus of the Theatre Production Manager and Productions Assistant includes but are not limited to the following:

Office Administration:

  • Manage day-to-day administrative tasks, including correspondence, scheduling, and document management using Microsoft Office and other related systems.
  • Maintain office supplies
  • Answer phones
  • Provide support for Theatre operations, as needed.

Ticketing Systems and Event Planning:

  • Oversees ticketing systems and box office operations, coordinating ticket sales and customer service.
  • Assist with event planning and coordination, scheduling rehearsals, performances, and special events in collaboration with the Center for the Arts (CFTA)

Licensing Procedures with Director/Producer Supervision:

  • Collaborate with the director and producer to navigate licensing procedures for theatrical productions, ensuring compliance with copyright laws and licensing agreements.
  • Research and obtain rights and permissions for scripts, music, and other creative materials used in productions, adhering to licensing requirements and restrictions.
  • Facilitate communication between the production team and licensing agencies or rights holders, addressing questions and reviewing agreements.

Artist Management and Production Meetings:

  • Keep visiting and resident artists on schedule, coordinating rehearsals, meetings, and performances.
  • Run production meetings, facilitating communication between creative teams, technical crews, and administrative staff.

Calendar Management:

  • Maintain the theatre's calendar, scheduling rehearsals, performances, meetings, and other events to avoid conflicts and maximize efficiency.

Practical Support:

  • Assist in various aspects of theatre productions, including workshops, assistant directing, stage management, theatre preseason and banquets.

Student Management and Mentorship:

  • Foster a supportive and inclusive environment for students involved in theatre productions, workshops, and events.
  • Provide mentorship and guidance to aspiring theatre enthusiasts, nurturing their passion for the arts and helping them develop their skills and confidence.
  • Encourage student involvement in all aspects of theatre production, from acting and directing to technical and administrative roles.
  • Organize educational opportunities, such as workshops, masterclasses, and mentorship programs, to further enrich students' understanding and appreciation of theatre.
  • Serve as a positive role model and advocate for the importance of theatre education in fostering creativity, empath, and critical thinking skills among students.

Other duties as assigned.

Qualifications:

  • Experience and demonstrated success working with diverse student communities.
  • A bachelor's degree in Theatre is required.
  • A familiarity with ticketing systems, event planning, and arts administration is preferred, but not required.

Knowledge and Skills:

  • Ideally, a candidate will possess excellent organizational skills and be very detailed oriented.
  • This individual must be available to work from 10am to 6pm and be flexible for evenings and weekend hours during tech week and production periods.
  • The successful candidate will be expected to complete work during academic breaks.
  • Adherence to all personnel policies, procedures and rules contained in the Employee Handbook.
  • Demonstrate flexibility as priorities and deadlines shift, juggle multiple assignments.

Attitude and Demeanor

  • Publicly support the mission and vision of The Hill School in a positive and professional manner.
  • Work as a dynamic team member in a professional collaborative environment.
  • Energetic and organized enough to thrive in an extremely fast-paced environment while collaborating with a growing team to produce great work.
  • Ability to wear many hats, learn new things every day, and switch from a variety of roles with ease and excitement.
  • Communicate effectively with warmth, sensitivity, humor, and understanding as they deal with administrative colleagues, teachers, students, alumni, parents, faculty, staff, and program associates.
  • Possess a "service attitude" - willingness to be flexible to meet the needs of the department and school.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing this job, the employee is regularly required to use hands to finger, handle, or feel; talk, hear, taste or smell. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. This position requires significant physical endurance, spending long hours in the theater building sets and supervising technical aspects of each production.

* * *

Nothing in this Job Description restricts The Hill School's right to assign or reassign duties and responsibilities to this position at any time.

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